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See the /wiki/spaces/PD/pages/839484354 for 2018-2019

Approved Change Requests

Deferred Change Requests

See also: Approved - Deferred Requests 2018-2019

Sub-Committee Projects & Issues

Declined Change Requests



New Change Requests

New Change Requests


Approved Change Requests

The nested tables below include the change request number, description links to the change requirements & specifications, and whether the change includes a new downloadable data field or new residency logic, and the year the change was released. Implementation is scheduled based on budget and work plan objectives for the fiscal year.


 2019 Approved Change Requests

The following changes were approved and deployed in 2019 (beginning with Q3 of FY18/19) by the CCCApply Redesign Workgroup - under the direction of the CCC Chancellor's Office. 

Date

CR #

Description

Application

New Data Fields

Scheduled Release Date

Status - Release Notes Link

7.06.18

2018-24R

Revise CCCApply App Design to Support Non-credit Students & AB3101

CCCApply

Pilot 02.19.19

IMPLEMENTED - Mar 2019 6.4.0

10.18.182018-30Display the "Colleges Attended" Section Conditionally Based on Enrollment StatusCCCApplyMarch 2910IMPLEMENTED - Mar 2019 6.4.0
7.25.182018-37ACCCApply Redesign - Low-Hanging Fruit #1CCCApplyDecember 2018IMPLEMENTED - DEC 2018

7.25.18

2018-37B

CCCApply Redesign - Low-Hanging Fruit #2

Standard 

March 2019

IMPLEMENTED - Mar 2019 6.4.0

12.15.172018-08Auto-Populate Promise Grant ApplicationPromise GrantJanuary 31APPROVED - (FY2020)
01.31.182018-09

Make the BOG (Promise Grant) Go Through the Proxy

Promise GrantJanuary 31APPROVED - (FY2020)
01-18-192019-03CCCApply Redesign Release #4CCCApplyJune 28APPROVED - June 2019
01-18-192019-04Update Foster Youth Question per AB 906CCCApplyMarch 2019 APPROVED  - June 2019
1-28-192019-10Changes to Parent/Guardian Logic in CCCApplyCCCApply OnlyMarch 2019APPROVED - JUNE 2019
1-29-192019-11Add Value to Gender Field for Non-Binary GendersCCCApply OnlyMarch 2019APPROVED - SB179 - JUNE 2019
1-30-192019-12Update Visa Types that are Eligible for Residency DeterminationCCCApply OnlyMarch 2019APPROVED - JUNE 2019
3.15.192019-13Remove the Needs page in the Standard App by default but make it be optionalCCCApply Only3.15.19APPROVED - JUNE 2019
06.07.192019-28Enhancement to Spam Filter UI - Display "Pop-Up Report" to see more data CCCApply OnlyJune 7, 2019APPROVED - June 2019







 2018 Approved Change Requests

The following changes have been approved by the CCCApply Steering Committee. Implementation is scheduled based on budget and work plan objectives for the fiscal year.

DateCR #DescriptionApplication
New Data Fields
Scheduled Release DateStatus - Release Notes Link
10.16.162017-06Add Ability to Branch Majors by Meta Major in Administrator 2.0
*
AKA -  "Major Category" field <major_category> (optional) 
<category>
<CIP_code>
SEPT 2018IMPLEMENTED - Released 6.2.0 Sept 2018
10.10.16

2017-10
2018-10

Implement SPAM Filter for Suspicious Incoming Applications
SPAM Filter Administrator UI Screens
<fraud_status>
<fraud_score>
SEPT 2018IMPLEMENTED - Release 6.2.0 Sept 2018
2017.07.12 - CCCTC Spam Filter - SOW 
June 20172017-29Rename "Personal Information" Page to Demographic Information and Re-order FlowStandard App OnlySept 2018IMPLEMENTED - Release 6.2.0 Sept 2018
June 20172017-30Update All Footer Links Across CCCApplyAll AppsSept 2018APPROVED - Sub-Committee Apply UX
9.29.172018-03Revisions to BOG Application for 2019 California College Promise GrantPromise GrantJan 12, 2018IMPLEMENTED - Release 6.1.2
12.15.172018-05Micro-service Between Promise Grant and DatabasesPromise GrantJanuary 2018APPROVED - MyPath Release
10.30.172018-07Glue Integration of Promise Grant Application in MyPathPromise GrantJanuary 2018IMPLEMENTED - Release 6.1.2
12.27.172018-07Glue Integration of Promise Grant Application in MyPathCCPG / MyPathJanuary 31

IMPLEMENTED - Deployed Feb 2018

4.03.182018-15Remove Restrictions on Account Creation for Under 13 Year OldsAccountApril 3, 2018IMPLEMENTED - September 2018 - 6.2.0
4.30.182018-16RMake AB620 Data Available to Colleges Through Project GlueStandardMay 2, 2018IMPLEMENTED - September 2018 - 6.2.0
4.30.182018-17

Update MMI Questions in CCCApply

StandardMay 2, 2018

IMPLEMENTED - September 2018 - 6.2.0

4.30.182018-18Expand Race & Ethnicity Section with New Categories<race_ethnic_full>May 2, 2018 IMPLEMENTED -  December 2018 - 6.3.0
5.03.182018-20Revise AB620 Onscreen Language Per Data Sharing ChangesStandardMay 2, 2018IMPLEMENTED - September 2018 - 6.2.0
5.21.182018-21Update Language in OpenCCC Security QuestionsOpenCCCMay 2, 2018IMPLEMENTED - September 2018 - 6.2.0
6.18.182018-22Allow College Admissions Staff to Setup Manual Accounts for Special PopulationsAccountJune 13, 2018IMPLEMENTED - September 2018 - 6.2.0
6.27.182018Revise the Proxy EPPN-CCCID API and Report for CollegesProxy / AccountJuly 25, 2018IMPLEMENTED -September 2018 - 6.2.0
7.25.182018-28

Combine Review App, Consent & Submission pages in CCCApply

CCCApplyJuly 25IMPLEMENTED - September 2018 - 6.2.0
7-25-182018-32Add Re-Direct from CCCApply to MyPath via Links & Opps Page for MyPath CollegesCCCApplyJuly 25IMPLEMENTED - Release 6.2.0
8-02-182018-33

Enhance the SSO Proxy Sign-In Page with a Template with College Co-Branding

SSO ProxySept 2018IMPLEMENTED - September 2018 - 6.2.0
7-20-182018-36Refresh the CCCApply User Interface (Phase 1)CCCApplyDec 7, 2018IMPLEMENTED - December 2018 - 6.3.0






See also: Approved - Deferred Requests 2018-2019


 2017 Approved Change Requests

The following changes were requested in 2017, or carried over for release in 2017. Development and deployment approval is based on scope, schedule, budget and work plan objectives for the fiscal year. 

CR #DescriptionReview DateNew Data Fields / New LogicScheduled ReleaseStatus - Release Notes Link
2017-01Develop Web Service to Link Statewide Student Identifier (SSID) System with CCCApply6.30.16<hs_cds_full>March 2017IMPLEMENTED - Release 6.0 
2014-40System Generated Email to Students about Abandoned In-Progress Applications6.30.15
March 2017 IMPLEMENTED - Release 6.0
2014-66Create Paper-based Version of Standard Application for Special Populations6.30.15
Dec  2016IMPLEMENTED in Support Site
2015-16Include Baccalaurate Degrees to the Award Type Field6.16.16New Award Type values: BA, BSMarch 2017 IMPLEMENTED - Release 6.0
2015-26

/wiki/spaces/OPENAPPLY/pages/108036347

1.01.16
Sept 2016IMPLEMENTED - Release 5.5 

2016-23
2016-23B

OpenCCC Account Creation & CCCApply Workflow Problems

Auto-Login for New Accounts directly into First Page of New Application
06.30.16
Sept 2016IMPLEMENTED - Release 5.5
2016-04Add "PILOT" to Header in Pilot Administrator & Report Center1.20.16
Sept 2016IMPLEMENTED - Release 5.5
2016-05Make Text Authorization Checkbox Questions Default to Yes5.11.16
March 2017 
IMPLEMENTED - Release 6.0
2016-16Re-order HS Ed Level Responses in Dropdown Menu; List Graduates First11.20.16See Data DictionaryMarch 2017IMPLEMENTED - Release 6.0
2016-23OpenCCC Account Creation > Apply Submitted Apps Workflow IssuesCACCRAO
Sept 2016IMPLEMENTED - Release 5.5
2016-19Remove Xap Text & Hyperlink from CCCApply.org Homepage5.11.16
Sept 2016IMPLEMENTED.- Implemented
2016-20Update Language on CCCApply.org Money Pg for BOG to Align with Icanaffordcollege.com4.10.16
Sept 2016IMPLEMENTED - Implemented
2016-39

Articulation with Californiacolleges.edu and CCCApply - Phased Approach

CCGI
March 2017IMPLEMENTED - Release 6.0
2016-01New CCC Administrator 2.0 Design & Functional Requirements3.29.16
Sept 2018IMPLEMENTED - Release 6.2.0
2016-40Revise OpenCCC Account Confirmation Email Language and Logo9.20.16
March 2017IMPLEMENTED - Release 6.0
2016-41Develop API to Transfer CCCIDs to College from SSO ProxySSO Proxy
March 2017IMPLEMENTED - Release 6.0
2016-42

Develop Mechanism to Pass Proxy-Created CCCID Back to Colleges

9.20.16Via Report CenterMarch 2017IMPLEMENTED - Release 6.0
2017-AAAdd Google Analytics to OpenCCC & CCCApply Applications11.01.16
March 2017IMPLEMENTED - Release 6.0
2018-BOG2017-2018 BOG Fee Waiver Application Changes11.01.16<determined_homeless>
<elig_method_d>
<no_perm_address_homeless>
<no_current_mailing_homeless> 
March 2017IMPLEMENTED - Release 6.0

2017-09

2017-11

Develop Alternate Workflow from App Submission to Links & Opps Via MyPath

/wiki/spaces/PD/pages/147817757

11.01.16DuplicateNov 2016IMPLEMENTED - Release 5.5.2 
2017-12AB801 - Revise CCCApply to Identify Homeless Youth11.01.16<homeless_youth>
<integrity_fg_40>
<no_perm_address_homeless>
<no_mailing_address_homeless>
<determined_homeless>
<elig_method_d> 
March 2017IMPLEMENTED - Release 6.0

 2016 Approved Change Requests

The following changes were implemented in releases between April 2015 - the 5.4.0 Release (2016 Annual Update) March 31, 2016.

Release 5.4.0 (3.30.16) and Release 5.5.0 (9.30.16)

CR NumberDescriptionNew Data FieldsLogic ChangesRelease Notes
2014-53Implement Auto-Population in CCCApply Standard Application

2016
2014-75Display the CCCID in the My Applications Page Header

2016
2014-76Add Preferred Name(s) Fields to OpenCCC Accountpreferred_firstname
preferred_middlename
preferred_lastname
preferred_name 

2016
2015-03Add CalWORKS to TANF/SSI Financial Assistance Questions Label

2016
2015-04Add Supported Browsers/OS and Accessibility Info to OpenCCCApply application pages

2015 - 5.3.1
2015-05Add Two New Values to Award Type Field: AA-T and AS-T

2016
2015-06Update Foster Youth Question & Data Fields Per AB12 (Extended Foster Care)integrity_fg_71Area B2016
2015-07Update Military Status Field, Integrity Flag, and Area C Logic Per AB13
Area C2016
2015-12Recombine the CCCApply Standard Application Specification Parts into One Document

2016
2015-15Fix RDD Validation on HS Ed Level for Terms that Start Before HS Completion Date

2016
2015-20Revise Gender / Transgender Section Layout for Non-Minors (AB620 Revision Part 1)

2016
IA-2015-01Add New Download Field & Checkbox Question for SSN/TIN Exceptionsssn_exception
2016
2015-22/wiki/spaces/OPENAPPLY/pages/94404699

2016
2015-23Revise HS Ed Level Response Language to Include GED Alternative Equivalency Tests

2016
2015-24Add Help Links to CCCTechnology.info in the Administrator & Report Center

2016
2015-31Develop Secure Encrypted Supplemental Question Type Downloadable<supp_secret_01>
<supp_secret_02>
<supp_secret_03> 

2015 - 5.2.1
2016-03Add Non US Address Confirmation Pop Up Box in Permanent Address OpenCCC Account2.04.16 emailMarch 2016Approved & Implemented 3/16
2015-26

/wiki/spaces/OPENAPPLY/pages/108036347

1.01.16Sept 2016Implemented 9.30.16
2016-15Add Missing Step to Area B Residency Logic for Classification of Non-Residents (B0)<integrity_fg_30>
Implemented 9.30.16
2016-38Add Data Fields to Support Multiple Measures for Assessment Placement<completed_eleventh_grade>
<grade_point_average>
<highest_english_course_taken>
<highest_english_taken_grade>"
<highest_math_course_taken>
<highest_math_taken_grade>
<highest_math_course_passed><highest_math_passed_grade> 
Sept 2016Approved - Implemented 9/2016
Opt-IN ONLY
Standard Application 

2016-32

Improve Communications of Annual Update Release to CollegesCACCRAOMarch 2016IMPLEMENTED posted

2016-17

Update Military Date of Discharge for Dependents of VeteransCACCRAOMarch 2016Approved - Implemented

2016-38

Add Data Fields for Multiple Measures to Standard ApplicationCAISept 2016Approved - Deployed 5.5

2016-15

Add Missing Step to Area B Residency Logic for Classification of Non-Residents (B0)4.26.16Sept 2016IMPLEMENTED - Deployed 5.5


Release 5.5.0 - September 30, 2016


 2015 Approved Change Requests
CR NumberDescriptionNew Data FieldsLogic ChangesRelease Year
2013-25 AB620 Inclusion of Sexual Orientation, Gender Identity, and Gender Expression Questionstransgender
sexual_orientation 
No2013
2014-02SSN/TIN Question Revisionssn_typeNo2014
2014-06/wiki/spaces/PD/pages/97943858

2015
2014-10/wiki/spaces/PD/pages/97943868
Area A2014
2014-13Revise Residency Status "2" in Data Dictionary

2014
2014-14AB258: Re-define the Term "Veteran" to "Served in the Military" in CCCApply Applications

2015
2014-17Combined Changes to Links & Opportunities Page

2014
2014-18Alien Registration Number Checking
Area A2014
2014-24Update Entry Level Status Title & Question

2014
2014-27Update VISA Types in OpenCCCApply
Area A2015
2014-31Clarify Time-Out Message for Students

2015
2014-34`Re-Add Stationed in CA for Ed Purposes to Military Status Sectionmilitary_ca_stationed_ed
integrity_fg_65 
Area C2014 - 4.71
2014-38Remove Foster Youth Question from Needs & Interests Page and Table

2014 - 4.71
2014-42Bold "My Current Mailing Address is Outside the United States" on Current Mailing Address Section

2014 - 4.68
2014-44Update AB540 Algorithm: New Visa Types and Integrity Flagintegrity_fg_64
2014 - 4.71
2014-49Remove Invalid Education Goal Field Response Value D -Field Value Change
2014-4.68
2014-52/wiki/spaces/PD/pages/92471323campaign1
campaign2
campaign3 

2014 - 5.3.0
2014-56/wiki/spaces/PD/pages/92471316ip_address
2015
2014-60Revise Error Message for Birthdate Field (Applicants Under Age 13)

2015
2014-65Revise Error Validation for Date Stay Began in California

2015
2014-70Add Term Start and End Dates to Terms Descriptions

2015
2014-71Correct Error in Foster Youth Eligibility in Residency Logic (Area B)
Area B2015
2014-79Fix Error Validation for HS Completion Date Field

2015
2015-01Implement Auto OpenCCC Account Creation Confirmation Email

2015 - 5.2.1
2015-04Add Supported Browsers/OS and Accessibility Info to OpenCCCApply application pages

2015 - 5.3.1
2015-31Develop Secure Encrypted Supplemental Question Type Downloadable<supp_secret_01>
<supp_secret_02>
<supp_secret_03> 

2015 - 5.2.1

 Deferred Change Requests (2014 - 2016)

The following change requests were deferred by the CCCApply Steering Committee at the time of the 5.4.0 Release (2016 Annual Update) March 31, 2016. 

CR #
DescriptionReason for
Deferral 
Sub-Committee Target Development Date
2014-12
College Control of Needs & Interests - Add Needs Only

CCCApply 3.0
2014-20
Vietnamese Language for Hover Help

CCCApply v3.0
12.10.152016-02Add "Mobile/Cell Phone" to the Phone Number Field Response ValuesOpenCCC9.20.16Deferred to 2019/2029

2016-13Revise Ed Goal Responses to Support CCCCO/AEBG
PendingMay not make it for March 2017

2016-36Issues with CCCApply & Non-Credit StudentsDEFERRED9.20.16Deferred to 2018/2019
5.9.162016-35Confirm Accuracy of Ineligibility Flag Logic in CCCApplyHancock
Review- Residency committee

2016-11Colleges Want to Setup Student SSO Authentication to Access CCCApply3.13.16CCCApply 3.0Proxy/ Portal Integration
5.4.162016-18Improve Ability to Update Majors & Certificates in the AdministratorCACCRAOCCCApply 3.0Duplicate - Admin 2.0
4.29.162016-12Add More Space/Fields for Additional Colleges Attended in Standard Application5.11.16
Deferred to CV3
4.28.162016-13Revise Ed Goal Response Options to Support CCCCO/AEBGWaiting on CCCCO
Deferred to Dec 6 Meeting

2016-222016-22: Add Data Field for Intended 4 Year Major to Standard App Ed GoalAdmin 2.0Admin 2.0CCCApply 3.0
5.4.162016-26Special Populations (ESL) Sensitive to & Confounded by Gender AB620 QuestionsCACCRAOCCCApply 3.0CCCApply 3.0
5.4.162016-27/wiki/spaces/PD/pages/121110595CACCRAOCCCApply 3.0CCCApply 3.0
5.4.162016-28Standard Application Takes Too Long to CompleteCACCRAOCCCApply 3.0CCCApply 3.0
5.4.162016-29Colleges Request Access to Rules Email LogsCACCRAOCCCApply 3.0CCCApply 3.0
5.4.162016-36Issues with Non-Credit Programs and CCCApplyCACCRAOTBD*HOT TOPIC - Sub-Committee
9.02.162016-42Collect Transgender Binary Pronouns in CCCApply9.20.16DeferDeferred until mandated
9.20.162017-05Add Optional College-Configured Help Text Field in Majors/Programs SectionStandard AppDeferred
12.22.162017-13Restrict Special Characters in Username FieldReported as bugStill in hopperDEFERRED - See what AWS offers for security

 Declined Change Requests

Declined Requests (2017-2018)

The following change requests were declined by the CCCApply Steering Committee. More information is available upon request.

DateCR #DescriptionApplicationDecision DateStatus
06.28.172017-10AAdd Email Token to Track Legitimate Submitted AppsStandardSept 2018DECLINED. See alternate solution: Spam Filter Web Service,
Jan 20172017-28Add "Intended Major for Transfer" to Majors Page in Standard AppStandardJuly 2017DECLINED. 
12.20.172018-10Add Helpdesk Application to CCC AdministratorHelpdesk January 31

DECLINED. Moved to Core Administrator team

11.08.172018-12

Store CCCApply Data Dictionaries & Other Technical Specs in Administrator

AdminMay 2 (via Survey)DECLINED. Moved to Shared Infrastructure team for requirements and deployment.
4.03.182018-16

Add MIS Requirements Fields to CCCApply Downloads    

StandardApril 3, 2018DECLINED - May 2018 
7.06.182018-23/wiki/spaces/PD/pages/726565100 AccountJuly 25, 2018MOVED to New OpenCCC Project 






CR Number
DescriptionSteering ResponseRequesterDecline Date
2014-052014-05Modify Review Application Page with Edit Links or TabsScope / Resources
2014
2014-092014-09Collect MIS Military Data (SG01 & SG02) in OpenCCCApplyNote: These fields were add in 2016 VACA Bill
2014 - but eventually added in March 2016
2014-252014-25Add Question "Prior State of Residence" for Applicants from Out of State
DeclinedDeclined
2014-32

2014-32

Add Nickname Field to OpenCCC Account
DeclinedDeclined
2014-372014-37Clarify Language Relative to <RDD> Throughout the ApplicationScope of project. Lack of resources.DeclinedDeclined
2014-412014-41Change the Criteria for Integrity Flag 61 - Add Field for GED or Equivalent Completion State & Date of Last HS
DeclinedDeclined
2014-432014-43Student Information Update Application - Short Form Supplement to CCCApply
DeclinedDeclined
2014-452014-45Integrate Google Analytics for Colleges Tracking OpenCCCApply
DeclinedDeclined
2014-462014-46Steering To Consider ByLaw Policy To Decline A Request
DeclinedDeclined
2014-472014-47CA Veterans New 15 Yr Limitation on Priority Registration
DeclinedDeclined
2014-482014-48Add Question for DACA Worker Status for Residency
DeclinedDeclined
2014-502014-50Set Parent Education Level Questions to Not Required
DeclinedDeclined
2014-632014-63Make Gender Field Required on Application
DeclinedDeclined
2014-692014-69Develop Non-Credit ONLINE Application
DeclinedDeclined
2014-802014-80Add Transgender to Gender Field
DeclinedDeclined
2015-082015-08South Bay Consortium - New MIS District for Special CCCApply Application for Public Safety JBL
Linda Vaughn, FHDA
 Click here to expand...

This request is being denied due to complexities relative to Terms and RDD dates amongst the various colleges participating in the JBL.

2015-112015-11Add Hmong as a population to Ethnicity Question

Supplemental questions can be used for these types of questions.
2015-242015-24Add SG04 Incarcerated Students to ApplicationTerm-based dataDeclinedDeclined
2016-012016-01Visually Display Asterisks on All Required Fields in Application
DeclinedDeclined
IA-2016-012016-01IAMake Required Questions Visable with an Asterisk
DeclinedDeclined
2016-102016-10Add Questions to Needs & Interests for Teaching


1.20.162016-06Make "First Name" a Required Field in Account3.13.16

11.20.152016-07AB620 -Gender Fields Response Options Update on CCCApply11.05.15DeclinedDeclined
4.16.162016-08Ability to Query Email Logs in Rules Server
DeclinedDeclined
3.13.162016-10Add Question to Needs & Interests for Teaching3.13.16DeclinedDeclined
5.04.162016-14

Add "Country" Field for Citizenship Status Question

CACCRAODeclinedDeclined
4.21.162016-212016-21: Add Duplicate SSN Validation in OpenCCC
DeclinedDeclined
4.19.162016-22Add Data Field for 4 YR Intended Major to Standard Application8.03.16DeclinedDeclined
5.4.162016-24Middle School Students Classified as Non-Residents Due to Last HS AttendedCACCRAODeclinedDeclined
5.4.162016-26Special Populations (ELL) Sensitive to & Confounded by Gender & AB620 QuestionsCACCRAODeclinedDeclined
5.4.162016-28Standard Application Takes Too Long to CompleteCACCRAODeclinedDeclined
5.4.162016-29Colleges Want Access to Rules Email LogsCACCRAODeclinedDeclined
6.02.162016-37Review Use of Residency Determination Status for Admission Eligibility IssuesCollege of RedwoodsDeclinedDeclined
5.4.162016-31CEEB Codes Inclusion to CCCApplyCACCRAODeclinedDeclined
5.4.162016-30Colleges Want Access to In-Progress ApplicationsCACCRAODeclinedBeing Resurrected
Duplicate: See 2014-40
2017-042017-04

Add Expected High School Completion Date for Future Graduation Date

3.17.17Declined Revisited in 11.08.17 Declined (Deferred to v3.0) 

Sub-Committee Projects & Issues

Currently there are several projects and high-priority issues that are being reviewed or investigated through sub-committees of the CCCApply Steering Committee. Sub-committees include members of the CCCApply Steering Committee, as well as Subject Matter Experts (SME) from the Chancellor's Office, the California Department of Education (CDE), CCC Academic Senate, technology vendors, and other stakeholders with vested interest in the resolution or implementation of various projects or initiatives relative to OpenCCCApply. 

Sub-committee projects are approved by the Steering Committee, however the project objectives, goals, agendas and meeting schedules are determined by the sub-committee members themselves. Below is a list of the issues that are currently being reviewed. Sub-committees will report up to the Steering body during bi-monthly meetings.  

See Sub-Committees FY2021 - CCCApply User Group


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