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See also: Approved - Deferred Requests 2018-2019
Sub-Committee Projects & Issues
New Change Requests
Approved Change Requests
The nested tables below include the change request number, description links to the change requirements & specifications, and whether the change includes a new downloadable data field or new residency logic, and the year the change was released. Implementation is scheduled based on budget and work plan objectives for the fiscal year.
The following changes were approved and deployed in 2019 (beginning with Q3 of FY18/19) by the CCCApply Redesign Workgroup - under the direction of the CCC Chancellor's Office.
Date | CR # | Description | Application New Data Fields | Scheduled Release Date | Status - Release Notes Link |
---|---|---|---|---|---|
7.06.18 | 2018-24R | Revise CCCApply App Design to Support Non-credit Students & AB3101 | CCCApply | Pilot 02.19.19 | IMPLEMENTED - Mar 2019 6.4.0 |
10.18.18 | 2018-30 | Display the "Colleges Attended" Section Conditionally Based on Enrollment Status | CCCApply | March 2910 | IMPLEMENTED - Mar 2019 6.4.0 |
7.25.18 | 2018-37A | CCCApply Redesign - Low-Hanging Fruit #1 | CCCApply | December 2018 | IMPLEMENTED - DEC 2018 |
7.25.18 | 2018-37B | Standard | March 2019 | IMPLEMENTED - Mar 2019 6.4.0 | |
12.15.17 | 2018-08 | Auto-Populate Promise Grant Application | Promise Grant | January 31 | APPROVED - (FY2020) |
01.31.18 | 2018-09 | Promise Grant | January 31 | APPROVED - (FY2020) | |
01-18-19 | 2019-03 | CCCApply Redesign Release #4 | CCCApply | June 28 | APPROVED - June 2019 |
01-18-19 | 2019-04 | Update Foster Youth Question per AB 906 | CCCApply | March 2019 | APPROVED - June 2019 |
1-28-19 | 2019-10 | Changes to Parent/Guardian Logic in CCCApply | CCCApply Only | March 2019 | APPROVED - JUNE 2019 |
1-29-19 | 2019-11 | Add Value to Gender Field for Non-Binary Genders | CCCApply Only | March 2019 | APPROVED - SB179 - JUNE 2019 |
1-30-19 | 2019-12 | Update Visa Types that are Eligible for Residency Determination | CCCApply Only | March 2019 | APPROVED - JUNE 2019 |
3.15.19 | 2019-13 | Remove the Needs page in the Standard App by default but make it be optional | CCCApply Only | 3.15.19 | APPROVED - JUNE 2019 |
06.07.19 | 2019-28 | Enhancement to Spam Filter UI - Display "Pop-Up Report" to see more data | CCCApply Only | June 7, 2019 | APPROVED - June 2019 |
The following changes have been approved by the CCCApply Steering Committee. Implementation is scheduled based on budget and work plan objectives for the fiscal year.
Date | CR # | Description | Application New Data Fields | Scheduled Release Date | Status - Release Notes Link |
---|---|---|---|---|---|
10.16.16 | 2017-06 | Add Ability to Branch Majors by Meta Major in Administrator 2.0 *AKA - "Major Category" field <major_category> (optional) | <category> <CIP_code> | SEPT 2018 | IMPLEMENTED - Released 6.2.0 Sept 2018 |
10.10.16 | 2017-10 | Implement SPAM Filter for Suspicious Incoming Applications SPAM Filter Administrator UI Screens | <fraud_status> <fraud_score> | SEPT 2018 | IMPLEMENTED - Release 6.2.0 Sept 2018 2017.07.12 - CCCTC Spam Filter - SOW |
June 2017 | 2017-29 | Rename "Personal Information" Page to Demographic Information and Re-order Flow | Standard App Only | Sept 2018 | IMPLEMENTED - Release 6.2.0 Sept 2018 |
June 2017 | 2017-30 | Update All Footer Links Across CCCApply | All Apps | Sept 2018 | APPROVED - Sub-Committee Apply UX |
9.29.17 | 2018-03 | Revisions to BOG Application for 2019 California College Promise Grant | Promise Grant | Jan 12, 2018 | IMPLEMENTED - Release 6.1.2 |
12.15.17 | 2018-05 | Micro-service Between Promise Grant and Databases | Promise Grant | January 2018 | APPROVED - MyPath Release |
10.30.17 | 2018-07 | Glue Integration of Promise Grant Application in MyPath | Promise Grant | January 2018 | IMPLEMENTED - Release 6.1.2 |
12.27.17 | 2018-07 | Glue Integration of Promise Grant Application in MyPath | CCPG / MyPath | January 31 | IMPLEMENTED - Deployed Feb 2018 |
4.03.18 | 2018-15 | Remove Restrictions on Account Creation for Under 13 Year Olds | Account | April 3, 2018 | IMPLEMENTED - September 2018 - 6.2.0 |
4.30.18 | 2018-16R | Make AB620 Data Available to Colleges Through Project Glue | Standard | May 2, 2018 | IMPLEMENTED - September 2018 - 6.2.0 |
4.30.18 | 2018-17 | Standard | May 2, 2018 | IMPLEMENTED - September 2018 - 6.2.0 | |
4.30.18 | 2018-18 | Expand Race & Ethnicity Section with New Categories | <race_ethnic_full> | May 2, 2018 | IMPLEMENTED - December 2018 - 6.3.0 |
5.03.18 | 2018-20 | Revise AB620 Onscreen Language Per Data Sharing Changes | Standard | May 2, 2018 | IMPLEMENTED - September 2018 - 6.2.0 |
5.21.18 | 2018-21 | Update Language in OpenCCC Security Questions | OpenCCC | May 2, 2018 | IMPLEMENTED - September 2018 - 6.2.0 |
6.18.18 | 2018-22 | Allow College Admissions Staff to Setup Manual Accounts for Special Populations | Account | June 13, 2018 | IMPLEMENTED - September 2018 - 6.2.0 |
6.27.18 | 2018 | Revise the Proxy EPPN-CCCID API and Report for Colleges | Proxy / Account | July 25, 2018 | IMPLEMENTED -September 2018 - 6.2.0 |
7.25.18 | 2018-28 | CCCApply | July 25 | IMPLEMENTED - September 2018 - 6.2.0 | |
7-25-18 | 2018-32 | Add Re-Direct from CCCApply to MyPath via Links & Opps Page for MyPath Colleges | CCCApply | July 25 | IMPLEMENTED - Release 6.2.0 |
8-02-18 | 2018-33 | Enhance the SSO Proxy Sign-In Page with a Template with College Co-Branding | SSO Proxy | Sept 2018 | IMPLEMENTED - September 2018 - 6.2.0 |
7-20-18 | 2018-36 | Refresh the CCCApply User Interface (Phase 1) | CCCApply | Dec 7, 2018 | IMPLEMENTED - December 2018 - 6.3.0 |
See also: Approved - Deferred Requests 2018-2019
The following changes were requested in 2017, or carried over for release in 2017. Development and deployment approval is based on scope, schedule, budget and work plan objectives for the fiscal year.
CR # | Description | Review Date | New Data Fields / New Logic | Scheduled Release | Status - Release Notes Link |
---|---|---|---|---|---|
2017-01 | Develop Web Service to Link Statewide Student Identifier (SSID) System with CCCApply | 6.30.16 | <hs_cds_full> | March 2017 | IMPLEMENTED - Release 6.0 |
2014-40 | System Generated Email to Students about Abandoned In-Progress Applications | 6.30.15 | March 2017 | IMPLEMENTED - Release 6.0 | |
2014-66 | Create Paper-based Version of Standard Application for Special Populations | 6.30.15 | Dec 2016 | IMPLEMENTED in Support Site | |
2015-16 | Include Baccalaurate Degrees to the Award Type Field | 6.16.16 | New Award Type values: BA, BS | March 2017 | IMPLEMENTED - Release 6.0 |
2015-26 | 1.01.16 | Sept 2016 | IMPLEMENTED - Release 5.5 | ||
2016-23 | OpenCCC Account Creation & CCCApply Workflow Problems Auto-Login for New Accounts directly into First Page of New Application | 06.30.16 | Sept 2016 | IMPLEMENTED - Release 5.5 | |
2016-04 | Add "PILOT" to Header in Pilot Administrator & Report Center | 1.20.16 | Sept 2016 | IMPLEMENTED - Release 5.5 | |
2016-05 | Make Text Authorization Checkbox Questions Default to Yes | 5.11.16 | March 2017 | IMPLEMENTED - Release 6.0 | |
2016-16 | Re-order HS Ed Level Responses in Dropdown Menu; List Graduates First | 11.20.16 | See Data Dictionary | March 2017 | IMPLEMENTED - Release 6.0 |
2016-23 | OpenCCC Account Creation > Apply Submitted Apps Workflow Issues | CACCRAO | Sept 2016 | IMPLEMENTED - Release 5.5 | |
2016-19 | Remove Xap Text & Hyperlink from CCCApply.org Homepage | 5.11.16 | Sept 2016 | IMPLEMENTED.- Implemented | |
2016-20 | Update Language on CCCApply.org Money Pg for BOG to Align with Icanaffordcollege.com | 4.10.16 | Sept 2016 | IMPLEMENTED - Implemented | |
2016-39 | Articulation with Californiacolleges.edu and CCCApply - Phased Approach | CCGI | March 2017 | IMPLEMENTED - Release 6.0 | |
2016-01 | New CCC Administrator 2.0 Design & Functional Requirements | 3.29.16 | Sept 2018 | IMPLEMENTED - Release 6.2.0 | |
2016-40 | Revise OpenCCC Account Confirmation Email Language and Logo | 9.20.16 | March 2017 | IMPLEMENTED - Release 6.0 | |
2016-41 | Develop API to Transfer CCCIDs to College from SSO Proxy | SSO Proxy | March 2017 | IMPLEMENTED - Release 6.0 | |
2016-42 | Develop Mechanism to Pass Proxy-Created CCCID Back to Colleges | 9.20.16 | Via Report Center | March 2017 | IMPLEMENTED - Release 6.0 |
2017-AA | Add Google Analytics to OpenCCC & CCCApply Applications | 11.01.16 | March 2017 | IMPLEMENTED - Release 6.0 | |
2018-BOG | 2017-2018 BOG Fee Waiver Application Changes | 11.01.16 | <determined_homeless> <elig_method_d> <no_perm_address_homeless> <no_current_mailing_homeless> | March 2017 | IMPLEMENTED - Release 6.0 |
2017-09 2017-11 | Develop Alternate Workflow from App Submission to Links & Opps Via MyPath | 11.01.16 | Duplicate | Nov 2016 | IMPLEMENTED - Release 5.5.2 |
2017-12 | AB801 - Revise CCCApply to Identify Homeless Youth | 11.01.16 | <homeless_youth> <integrity_fg_40> <no_perm_address_homeless> <no_mailing_address_homeless> <determined_homeless> <elig_method_d> | March 2017 | IMPLEMENTED - Release 6.0 |
The following changes were implemented in releases between April 2015 - the 5.4.0 Release (2016 Annual Update) March 31, 2016.
Release 5.4.0 (3.30.16) and Release 5.5.0 (9.30.16)
Release 5.5.0 - September 30, 2016
CR Number | Description | Approval Date | New Data Fields | Logic Changes | Release Notes |
---|---|---|---|---|---|
Full Release 5.5.0-Summary Notes | |||||
New Data Fields & Changes to the Download Client (Release 5.5.0) | |||||
Bug Fixes in 5.5.0 | |||||
2016-SA | Upgrade OpenCCC IdP Shibboleth V2 to V3 |
CR Number | Description | New Data Fields | Logic Changes | Release Year |
---|---|---|---|---|
2013-25 | AB620 Inclusion of Sexual Orientation, Gender Identity, and Gender Expression Questions | transgender sexual_orientation | No | 2013 |
2014-02 | SSN/TIN Question Revision | ssn_type | No | 2014 |
2014-06 | /wiki/spaces/PD/pages/97943858 | 2015 | ||
2014-10 | /wiki/spaces/PD/pages/97943868 | Area A | 2014 | |
2014-13 | Revise Residency Status "2" in Data Dictionary | 2014 | ||
2014-14 | AB258: Re-define the Term "Veteran" to "Served in the Military" in CCCApply Applications | 2015 | ||
2014-17 | Combined Changes to Links & Opportunities Page | 2014 | ||
2014-18 | Alien Registration Number Checking | Area A | 2014 | |
2014-24 | Update Entry Level Status Title & Question | 2014 | ||
2014-27 | Update VISA Types in OpenCCCApply | Area A | 2015 | |
2014-31 | Clarify Time-Out Message for Students | 2015 | ||
2014-34` | Re-Add Stationed in CA for Ed Purposes to Military Status Section | military_ca_stationed_ed integrity_fg_65 | Area C | 2014 - 4.71 |
2014-38 | Remove Foster Youth Question from Needs & Interests Page and Table | 2014 - 4.71 | ||
2014-42 | Bold "My Current Mailing Address is Outside the United States" on Current Mailing Address Section | 2014 - 4.68 | ||
2014-44 | Update AB540 Algorithm: New Visa Types and Integrity Flag | integrity_fg_64 | 2014 - 4.71 | |
2014-49 | Remove Invalid Education Goal Field Response Value D - | Field Value Change | 2014-4.68 | |
2014-52 | /wiki/spaces/PD/pages/92471323 | campaign1 campaign2 campaign3 | 2014 - 5.3.0 | |
2014-56 | /wiki/spaces/PD/pages/92471316 | ip_address | 2015 | |
2014-60 | Revise Error Message for Birthdate Field (Applicants Under Age 13) | 2015 | ||
2014-65 | Revise Error Validation for Date Stay Began in California | 2015 | ||
2014-70 | Add Term Start and End Dates to Terms Descriptions | 2015 | ||
2014-71 | Correct Error in Foster Youth Eligibility in Residency Logic (Area B) | Area B | 2015 | |
2014-79 | Fix Error Validation for HS Completion Date Field | 2015 | ||
2015-01 | Implement Auto OpenCCC Account Creation Confirmation Email | 2015 - 5.2.1 | ||
2015-04 | Add Supported Browsers/OS and Accessibility Info to OpenCCCApply application pages | 2015 - 5.3.1 | ||
2015-31 | Develop Secure Encrypted Supplemental Question Type Downloadable | <supp_secret_01> <supp_secret_02> <supp_secret_03> | 2015 - 5.2.1 |
The following change requests were deferred by the CCCApply Steering Committee at the time of the 5.4.0 Release (2016 Annual Update) March 31, 2016.
CR # | Description | Reason for Deferral | Sub-Committee | Target Development Date | |
---|---|---|---|---|---|
2014-12 | College Control of Needs & Interests - Add Needs Only | CCCApply 3.0 | |||
2014-20 | Vietnamese Language for Hover Help | CCCApply v3.0 | |||
12.10.15 | 2016-02 | Add "Mobile/Cell Phone" to the Phone Number Field Response Values | OpenCCC | 9.20.16 | Deferred to 2019/2029 |
2016-13 | Revise Ed Goal Responses to Support CCCCO/AEBG | Pending | May not make it for March 2017 | ||
2016-36 | Issues with CCCApply & Non-Credit Students | DEFERRED | 9.20.16 | Deferred to 2018/2019 | |
5.9.16 | 2016-35 | Confirm Accuracy of Ineligibility Flag Logic in CCCApply | Hancock | Review- Residency committee | |
2016-11 | Colleges Want to Setup Student SSO Authentication to Access CCCApply | 3.13.16 | CCCApply 3.0 | Proxy/ Portal Integration | |
5.4.16 | 2016-18 | Improve Ability to Update Majors & Certificates in the Administrator | CACCRAO | CCCApply 3.0 | Duplicate - Admin 2.0 |
4.29.16 | 2016-12 | Add More Space/Fields for Additional Colleges Attended in Standard Application | 5.11.16 | Deferred to CV3 | |
4.28.16 | 2016-13 | Revise Ed Goal Response Options to Support CCCCO/AEBG | Waiting on CCCCO | Deferred to Dec 6 Meeting | |
2016-22 | 2016-22: Add Data Field for Intended 4 Year Major to Standard App Ed Goal | Admin 2.0 | Admin 2.0 | CCCApply 3.0 | |
5.4.16 | 2016-26 | Special Populations (ESL) Sensitive to & Confounded by Gender AB620 Questions | CACCRAO | CCCApply 3.0 | CCCApply 3.0 |
5.4.16 | 2016-27 | /wiki/spaces/PD/pages/121110595 | CACCRAO | CCCApply 3.0 | CCCApply 3.0 |
5.4.16 | 2016-28 | Standard Application Takes Too Long to Complete | CACCRAO | CCCApply 3.0 | CCCApply 3.0 |
5.4.16 | 2016-29 | Colleges Request Access to Rules Email Logs | CACCRAO | CCCApply 3.0 | CCCApply 3.0 |
5.4.16 | 2016-36 | Issues with Non-Credit Programs and CCCApply | CACCRAO | TBD | *HOT TOPIC - Sub-Committee |
9.02.16 | 2016-42 | Collect Transgender Binary Pronouns in CCCApply | 9.20.16 | Defer | Deferred until mandated |
9.20.16 | 2017-05 | Add Optional College-Configured Help Text Field in Majors/Programs Section | Standard App | Deferred | |
12.22.16 | 2017-13 | Restrict Special Characters in Username Field | Reported as bug | Still in hopper | DEFERRED - See what AWS offers for security |
Declined Requests (2017-2018)
The following change requests were declined by the CCCApply Steering Committee. More information is available upon request.
Date | CR # | Description | Application | Decision Date | Status |
---|---|---|---|---|---|
06.28.17 | 2017-10A | Add Email Token to Track Legitimate Submitted Apps | Standard | Sept 2018 | DECLINED. See alternate solution: Spam Filter Web Service, |
Jan 2017 | 2017-28 | Add "Intended Major for Transfer" to Majors Page in Standard App | Standard | July 2017 | DECLINED. |
12.20.17 | 2018-10 | Add Helpdesk Application to CCC Administrator | Helpdesk | January 31 | DECLINED. Moved to Core Administrator team |
11.08.17 | 2018-12 | Store CCCApply Data Dictionaries & Other Technical Specs in Administrator | Admin | May 2 (via Survey) | DECLINED. Moved to Shared Infrastructure team for requirements and deployment. |
4.03.18 | 2018-16 | Standard | April 3, 2018 | DECLINED - May 2018 | |
7.06.18 | 2018-23 | /wiki/spaces/PD/pages/726565100 | Account | July 25, 2018 | MOVED to New OpenCCC Project |
CR Number | Description | Steering Response | Requester | Decline Date | |
---|---|---|---|---|---|
2014-05 | 2014-05 | Modify Review Application Page with Edit Links or Tabs | Scope / Resources | 2014 | |
2014-09 | 2014-09 | Collect MIS Military Data (SG01 & SG02) in OpenCCCApply | Note: These fields were add in 2016 VACA Bill | 2014 - but eventually added in March 2016 | |
2014-25 | 2014-25 | Add Question "Prior State of Residence" for Applicants from Out of State | Declined | Declined | |
2014-32 | 2014-32 | Add Nickname Field to OpenCCC Account | Declined | Declined | |
2014-37 | 2014-37 | Clarify Language Relative to <RDD> Throughout the Application | Scope of project. Lack of resources. | Declined | Declined |
2014-41 | 2014-41 | Change the Criteria for Integrity Flag 61 - Add Field for GED or Equivalent Completion State & Date of Last HS | Declined | Declined | |
2014-43 | 2014-43 | Student Information Update Application - Short Form Supplement to CCCApply | Declined | Declined | |
2014-45 | 2014-45 | Integrate Google Analytics for Colleges Tracking OpenCCCApply | Declined | Declined | |
2014-46 | 2014-46 | Steering To Consider ByLaw Policy To Decline A Request | Declined | Declined | |
2014-47 | 2014-47 | CA Veterans New 15 Yr Limitation on Priority Registration | Declined | Declined | |
2014-48 | 2014-48 | Add Question for DACA Worker Status for Residency | Declined | Declined | |
2014-50 | 2014-50 | Set Parent Education Level Questions to Not Required | Declined | Declined | |
2014-63 | 2014-63 | Make Gender Field Required on Application | Declined | Declined | |
2014-69 | 2014-69 | Develop Non-Credit ONLINE Application | Declined | Declined | |
2014-80 | 2014-80 | Add Transgender to Gender Field | Declined | Declined | |
2015-08 | 2015-08 | South Bay Consortium - New MIS District for Special CCCApply Application for Public Safety JBL | Linda Vaughn, FHDA | Click here to expand... This request is being denied due to complexities relative to Terms and RDD dates amongst the various colleges participating in the JBL. | |
2015-11 | 2015-11 | Add Hmong as a population to Ethnicity Question | Supplemental questions can be used for these types of questions. | ||
2015-24 | 2015-24 | Add SG04 Incarcerated Students to Application | Term-based data | Declined | Declined |
2016-01 | 2016-01 | Visually Display Asterisks on All Required Fields in Application | Declined | Declined | |
IA-2016-01 | 2016-01IA | Make Required Questions Visable with an Asterisk | Declined | Declined | |
2016-10 | 2016-10 | Add Questions to Needs & Interests for Teaching | |||
1.20.16 | 2016-06 | Make "First Name" a Required Field in Account | 3.13.16 | ||
11.20.15 | 2016-07 | AB620 -Gender Fields Response Options Update on CCCApply | 11.05.15 | Declined | Declined |
4.16.16 | 2016-08 | Ability to Query Email Logs in Rules Server | Declined | Declined | |
3.13.16 | 2016-10 | Add Question to Needs & Interests for Teaching | 3.13.16 | Declined | Declined |
5.04.16 | 2016-14 | Add "Country" Field for Citizenship Status Question | CACCRAO | Declined | Declined |
4.21.16 | 2016-21 | 2016-21: Add Duplicate SSN Validation in OpenCCC | Declined | Declined | |
4.19.16 | 2016-22 | Add Data Field for 4 YR Intended Major to Standard Application | 8.03.16 | Declined | Declined |
5.4.16 | 2016-24 | Middle School Students Classified as Non-Residents Due to Last HS Attended | CACCRAO | Declined | Declined |
5.4.16 | 2016-26 | Special Populations (ELL) Sensitive to & Confounded by Gender & AB620 Questions | CACCRAO | Declined | Declined |
5.4.16 | 2016-28 | Standard Application Takes Too Long to Complete | CACCRAO | Declined | Declined |
5.4.16 | 2016-29 | Colleges Want Access to Rules Email Logs | CACCRAO | Declined | Declined |
6.02.16 | 2016-37 | Review Use of Residency Determination Status for Admission Eligibility Issues | College of Redwoods | Declined | Declined |
5.4.16 | 2016-31 | CEEB Codes Inclusion to CCCApply | CACCRAO | Declined | Declined |
5.4.16 | 2016-30 | Colleges Want Access to In-Progress Applications | CACCRAO | Being Resurrected Duplicate: See 2014-40 | |
2017-04 | 2017-04 | Add Expected High School Completion Date for Future Graduation Date | 3.17.17 | Declined | Revisited in 11.08.17 Declined (Deferred to v3.0) |
Sub-Committee Projects & Issues
Currently there are several projects and high-priority issues that are being reviewed or investigated through sub-committees of the CCCApply Steering Committee. Sub-committees include members of the CCCApply Steering Committee, as well as Subject Matter Experts (SME) from the Chancellor's Office, the California Department of Education (CDE), CCC Academic Senate, technology vendors, and other stakeholders with vested interest in the resolution or implementation of various projects or initiatives relative to OpenCCCApply.
Sub-committee projects are approved by the Steering Committee, however the project objectives, goals, agendas and meeting schedules are determined by the sub-committee members themselves. Below is a list of the issues that are currently being reviewed. Sub-committees will report up to the Steering body during bi-monthly meetings.
See Sub-Committees FY2021 - CCCApply User Group
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