Release 5.5.0 Summary Notes - 09.30.16

Release Date

Description	Date
Release No.	5.5.0
Production Release Date	09.30.16
Pilot Preview Date	09.01.16
Time	6:00PM - 11:00PM PST
Type	Mid-Year Release Maintenance Window
Changes to Download Client	Yes
Changes to Residency Logic	Yes

Release Scope

Description	Scope
Applications	CCCApply Standard Application CCCApply International Application OpenCCC Student Account System
Changes to Download Client	Yes
Changes to Residency Logic	Yes

Release Plan

College Preview Webinar

Recorded September 8, 2016. Check out the CCCApply project team discuss and demonstrate the changes and enhancements being released in OpenCCCApply Release 5.5. Two sessions were held and recorded. Both sessions covered the same material.

Click here > OpenCCCApply Release 5.5 College Preview Webinar - 4:00PM Session - YouTube video; | Slide Deck - PDF

30-Day Pilot Site Preview

In order to allow colleges time to review and implement the changes and enhancements deployed in Release 5.5 on September 30, we released the code to the Pilot environment 30 days in advance, on September 1, 2016.

A new "Pilot Environment" section has been added to the Public Documentation space to provide additional information about getting to, and using, the Pilot site.

NOTICE: All changes and enhancements deployed as part of this release, including the Multiple Measures implementation, will remain in the Pilot site as a clone to the production deployment. Any colleges that did not opt-in to implement the Multiple Measures fields may continue to view and test the fields in the Pilot environment.

Release Notes Summary

Below is a summary of the changes and enhancements deployed as part of the 5.5 release.

OpenCCC Account

The following enhancement was made to the OpenCCC Account system. There is no action required by colleges.

Change Specification / Technical Notes	Summary	New Data Fields / Changes to the Download Client	Changes to Logic
Enhancement to OpenCCC Account Recovery:Password Reset by Email Link	In an effort to reduce the number of incoming support requests from students to the OpenCCC Helpdesk for Account Recovery, we are implementing a new 24/7, self-serve option for students to reset their passwords through a secure URL link sent to the user’s email address.	N/A	N/A

Update: Shibboleth Version 3 Upgrade Postponed to October 28, 2016

The Shibboleth V3 upgrade, originally scheduled to be completed in this release, has been postponed to Friday, October 28, 2016 in order to support the launch of the CCC MyPath Student Services Portal in late October. The upgrade, and the postponing of the upgrade, will not affect colleges and there is nothing that colleges need to do relative to this event.

Colleges that are in process of upgrading their own college/district Shibboleth V2 should continue to move forward with those efforts. For more information about the OpenCCC Shibboleth V3 upgrade, please contact Patty Donohue, pdonohue@ccctechcenter.org, or post a comment on CCCTechnology.info.

CCCApply Standard Application

The following changes and enhancements were deployed in the CCCApply applications. Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specifications for each item.

Change Specification / Technical Notes	Summary	New Data Fields / Change to the Download File	Change to Logic
New Data Fields to Support Multiple Measures for Assessment Placement	OPTIONAL IMPLEMENTATION This new featured section in the Education page will not appear unless the college chooses to opt-in to participate. This applies to downloads, reporting, and rules as well. Click here to expand... Click the hyperlink in the left column to see the detailed specifications for question text, data field specs, validations and conditions for each question. Default setting: DO NOT DISPLAY this section unless college opts-in. (Common Assessment Pilot colleges may be required to implement as part of the project requirements. Please contact the CCCAssess Program Managers for details). Conditions: Display "High School Transcript Information" section and questions on the Education page if the high school completion date is within 10 years of the RDD. (hs_comp_date < RDD minus 10 years). None of the questions affect residency. For participating colleges, all fields are downloadable and added to the Download Client, application Rules, and appear for reporting in the Report Center.	Yes. See "Changes to Download Client" below.	No
Add Missing Step to Area B Residency Logic for Classification of Non-Residents (B0)	A critical missing step is being added to the Area B residency logic to correct issues identified regarding California residents who report an out-of-state activity on the standard application. Click here to expand... This issue was reported by colleges who noticed an increase in the number of students who - for all other intents and purposes - appear to be California residents but they have indicated some activity out-of-state within the past two years, such as paying taxes outside the state or attended a college outside the state. The error in step 1 of Area B logic was automatically tagging these students as "Non-residents" but was not fixing that classification in steps 2 or 3 when the logic identifies that the student has lived in CA for 2 years. This fix will ensure that these students are correctly re-classified as “B2 - possible residents” in the final calculation (steps 12 & 13).	Yes. See "New Data Fields & Changes to the Download Client" section below.	Area B. See "Changes to Logic" section bellow.
Revised High School/College Finder Widgets	The High School Finder (and College Finder) advanced search widgets which appear on the Education page in the Standard and International Applications were refactored for per accessibility requirements. The technical changes will allow students using screen readers and/or other assistive technologies to look up high schools and colleges using keyboard without difficulty.	N/A	N/A

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New Data Fields & Changes to the Download Client

The following data fields were added to the Download Client in Release 5.5.

To download these fields, your college IT staff must add them to the Download Format Definitions XML file for the application(s) they pertain to. This process is described in the CCCApply Download Client User Guide.

New Download Client Jar Files for Release 5.5

Here is the latest Release 5.5.0 Download Client Jar: transfer-client-V3.jar

Description	Data Field	Format	Download	Report Center?	Admin Rules?	Application(s)	Notes
No SSN	ssn_no	boolean	Yes	Yes	Yes	All Applications
Completed 11th Grade	completed_eleventh_grade	boolean	Yes Opt-in	Opt-in	Opt-in	CCCApply Only	Multiple Measures
Grade Point Average	grade_point_average	varchar 5	Yes Opt-in	Opt-in	Opt-in	CCCApply Only	Multiple Measures
Highest English Course Taken	highest_english_course	integer	Yes Opt-in	Opt-in	Opt-in	CCCApply Only	Multiple Measures
Highest English Course Taken Grade	highest_english_grade	varchar 2	Yes Opt-in	Opt-in	Opt-in	CCCApply Only	Multiple Measures
Highest Math Course Taken	highest_math_course_taken	integer	Yes Opt-in	Opt-in	Opt-in	CCCApply Only	Multiple Measures
Highest Math Course Taken Grade	highest_math_taken_grade	varchar 2	Yes Opt-in	Opt-in	Opt-in	CCCApply Only	Multiple Measures
Highest Math Course Passed	highest_math_course_passed	integer	Yes Opt-in	Opt-in	Opt-in	CCCApply Only	Multiple Measures
Highest Math Course Passed Grade	highest_math_passed_grade	varchar 2	Yes Opt-in	Opt-in	Opt-in	CCCApply Only	Multiple Measures
Integrity Flag 30	integrity_fg_30	varchar 2	Yes	Yes	Yes	CCCApply Only	Residency
Term Start Date	term_start_date	date	Yes	Yes	Yes	International Only
Term End Date	term_end_date	date	Yes	Yes	Yes	International Only
Term Description	enroll_term_description	varchar 100	Yes	Yes	Yes	International Only
Major Description	major_description	varchar 64	Yes	Yes	Yes	International Only

Opt-In to Download the Multiple Measures Data Fields

The new Multiple Measures for Assessment Placement data fields were added to the Download Client V3 for the Standard Application, but you will only be able to download them if you opt-in to implement this feature. To find out more, please contact the CCCAssess Product Manager, John Hadad, jhadad@ccctechcenter.org.

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Changes to Residency Logic

Update to Area B Residency Logic

The Area B residency logic was updated to fix a problem identified around California residents who answered "Yes" to one or more of the "out-of-state activity" questions within the past year. The majority of the problems identified pertain to California residents that reported that they paid taxes outside California last year, yet they've also lived in the state for the past two years.

Click here to expand...

The solution is to change Step 1 from: "Set Class B0 - Non-resident > Go to Step 4" to "Set Class B2 > Set flag (30 > Go to Step 2" which is the point where California residency for 2years is identified. If the answer is "No" at step 2, the "B0" classification is then set, and the logic advances to step 3 and 4. At step 4, unless the student with the "B0" classification is determined to be a current or former Foster Youth, they keep the "B0" classification and skip to the end for final B0 classification. If the user is a Foster Youth, the class is set back to "B2", a flag is set, and they advance through the rest of the logic with that classification.

Please review the Change Specification for detailed information and a Use Case Matrix to ensure all scenarios are tested against the new logic.

What action does the college need to take?
No change is required by the college (unless you have custom residency calculation forms that need to be updated with the new step and change to Step 1). Otherwise, the residency algorithm will continue to do its job calculating the "Preliminary Residency Status". Admissions staff should be aware that there is a new integrity flag for "Out-of-State Activities" to help identify these cases and collect proof when needed.

Questions? Please add questions and comments in the support site: CCCTechnology.info.

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Bug Fixes

The following bugs were fixed in the 5.5 release. No action is required by the colleges.

If you have any questions or would like more information about any of these bug fixes, please post a request in the CCCTechnology.info in the CCCApply category page.

Summary	Application
Restricted Users from Creating or Duplicating Domains & Data Sources in the Report Center	Report Center
Error page if the tstmp_submit timestamp is null for submitted apps.	CCCApply
Fixed issues with the Visa/Alien Registration Number Issue & Expiration Dates	CCCApply
Typos on State/College Employee question when applicant is a dependent minor	CCCApply
Fix Client-Side Validation: Main Phone Number cannot be empty if Second Phone is Entered	CCCApply
Education tab client side validation appears without clicking on the Continue button	CCCApply
Missing Client-side Validation on Education Page: No college attended when college count is not empty	CCCApply
Question mark typo found on Privacy Policy page	CCCApply
Skip navigation link not displayed in Safari	CCCApply
Enhanced focus indicator to button elements and form inputs	CCCApply
Replaced ASCII art with semantic markup and CSS	CCCApply
Text Alternative added to Notification messages	CCCApply
Corrected the format for all date fields for Rules and Rule Messages and fixed the response display if the field is empty - Every Date Field Click here to expand... Technical Requirements: When using a date field variable in Rules messages, the date should be formatted for Apply and BOG as follows: month-dd-yyyy; and for International, it should be formatted mmm-dd-yyyy. Add code into the system that will format the dates in "month-dd-yyyy" for Apply and BOG. For International, it should be formatted mmm-dd-yyyy instead of printing out the raw java timestamp value for OpenCCC, Apply, BOGFW, and International. If a college creates a rule that includes a "date" field, but the value of the field is empty per the response (or lack of response) by the student, the value that should appear in the email message should be "N/A" or "Null" instead of code garble.	CCCApply
URL encode campaign tracking code values Click here to expand... Technical Requirements: The campaign tracking code utilizes cookies to actually pass the campaign tracking values. Due to that, we have to make sure that the campaign tracking values can be safely stored in a cookie. To accomplish that, we need to make sure to URL encode the value before we store it in the cookie and then URL decode it before reading the cookie value in the app. This change has been applied to Apply, BOG and International.	CCCApply
Users with no First Name are Seeing Null in their Account Creation Emails	OpenCCC Account
Added Missing Security Question to Dropdown List: Click here to expand... Technical Requirements: Make the question, "What is the nickname of your youngest sibling?", available as a Security Question in Account Creation, and Account Recovery.	OpenCCC Account
Corrected the Foster Youth Status question text on Review Application page to match the CCCApply Standard Application Data Dictionary V.2016.1	CCCApply
Corrected typos on the Review Application page and View Submitted Application pages	CCCApply
Fixed error submitting International Application when Term description too long	International
Fixed Typo in Hover Help for the Year Field When Date Taken or Completed Displays on Proficiency Test/Qualification	International
Removed the "SEVIS ID number" validation from being displayed when Sevis Information box is unchecked	International
Added character limit (50) to Colleges Attended: Major field in International Application. Data field: <col1_major>; Length: 50; Format: ASCII Alphanumeric text input	International
Corrected a typo (removed extra space) for International addresses in the Review Account/Mailing page	International
Fixed issue with the USPS Checkbox Remaining when User changes address	International
Removed "foster_youths" field from Administrator Rules. This field is not in use. Replaced with Foster Youth Status in 2013	CCCApply
New Degree Types AA-T and AS-T were not displaying in the Majors Summary View in the Administrator	CCCApply
When the "parent/guardian is a veteran" option is selected, bad hover-help text for discharge date was replaced	CCCApply
Prevented Preferred Names field from clearing when 'Cancel' link clicked on Edit Personal Information page	OpenCCC Account
Hover help no longer appears for links on account logged out success page	OpenCCC Account
Users with no First Name are no longer seeing Null in their Account Creation Emails	OpenCCC Account

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Accessibility Fixes

One of the objectives of this release was to fix a series of accessibility issues in the CCCApply applications which were identified in an accessibility review conducted in February 2016. Issues that can be fixed in the current version of CCCApply will be fixed; however, issues that require significant re-writes to the application code or user interface are being deferred to the next version of CCCApply (3.0). Development for V.3.0 is slated to begin in Fall 2017. For more information on accessibility fixes in CCCApply, see Accessibility Updates in CCCApply.

The issues below were determined to be mandatory or feasible fixes for current version of CCCApply.

Description	Application
Update High School & College Finder in Apply & IA - Education Tab (See CCCApply summary of requirements above.)	CCCApply & International Applications ONLY
Skip navigation link not displayed in Safari	CCCApply, BOG, International
Skip Navigation links and browser focus	CCCApply, BOG, International
Enhance focus indicator to button elements and form inputs	CCCApply, BOG, International
Replace ASCII art with semantic markup and CSS	CCCApply, BOG, International
Notification messages do not provide text alternative	CCCApply, BOG, International

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The PILOT Site

All items deployed in the 5.5 Release on September 30, 2016 to the Production environment will remain in the Pilot Site after the release. We encourage college Admissions staff to review the changes and alert your IT department staff to add the new data fields to your Download files. (See New Data Fields & Changes to the Download Client section for new fields added.) NOTE: All other changes, including the new step added to the Area B residency logic, require no action by the college.

Preview in the Pilot Site
All 5.5 release changes and enhancements were deployed to the Pilot environment for colleges to preview and test. The latest versions of the CCCApply Data Dictionaries and User Guides now reflect both the production and pilot environment application code. Questions? Please post all questions on CCCTechnology.info.

Getting to the Pilot Applications

Please see "Pilot Environment" section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, staff tools, and download server.

Remember to include your college's MIS code to the end of each application URL.

PILOT Application

NEW PILOT Application URL

PILOT CCCApply Standard Application URL

https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX

*Replace the XXX with your college MIS code.

PILOT BOG Application URL

https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX

*Replace the XXX with your college MIS code.

PILOT International Application URL

https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX

*Replace the XXX with your college MIS code.

Pilot Application Downloads-URL Attributes

Include the following URL attributes in your PILOT Job XML files. For more information, refer to the Download Client User Guide for details.

Application	PILOT DOWNLOAD URL
PILOT CCCApply Standard Application	https://pilot.admin.openccc.net:8443/ccctransfer
PILOT BOG Application	https://pilot.admin.openccc.net:8443/ccctransferbog
PILOT International Application	https://pilot.admin.openccc.net:8443/ccctransferintl

NOTE: Please see the Pilot Environment page in the CCCApply Public Documentation space for more details on the CCCApply Pilot Environment.

Pilot Administrator & Report Center URLs

The URLs below are "templates" - so the examples shown are not your URLs. These are here to give you an idea of what they look like. Please contact your IT department if you do not have access to your Pilot Site URLs for the Pilot Administrator and Pilot Report Center.

Pilot Administrator

https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/

Pilot Report Center

https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/jasperserver-pro/

NOTE: Please see the Pilot Environment page in the CCCApply Public Documentation space for more details on the CCCApply Pilot Environment.

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Data Dictionaries & Release Documentation

The following links pertain to Release 5.5 documentation, including CCCApply Data Dictionaries and User Guides.

Description	Version	Format	Release	Date Published
CCCApply Standard Application Data Dictionary	V.2016.3	PDF	Release 5.5	9.30.16
CCCApply International Application Data Dictionary	V.2016.3	PDF	Release 5.5	9.30.16
CCCApply Download Client User Guide	V.2016.3	PDF	Release 5.5	9.30.16
Download Client: transfer-client-V3.jar	V3	JAR	Release 5.5	9.30.16
Multiple Measures for Assessment Placement Testing Information		Webpage	Release 5.5	9.30.16
Pilot Environment		Webpage		9.27.16

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