The Consent Question is required by the Legal Office of the CCC Chancellor’s Office. The text, prompt, data value, access, and handling are defined by Legal Counsel and any changes require approval by Legal Counsel. This data is expected to be propagated throughout student information systems over time and circulate to the Chancellor’s Office through MIS reporting. Accommodating this data item is likely to be mandated in the future.
The Help text, accessible by clicking on the hyperlink, states:
CCCApply asks you to give your consent to release of personal information about you. If you give consent to release of your information, you will be authorizing the Chancellor's Office, California Community Colleges, and the community colleges you are attending to release necessary personal information contained in your education records, including your Social Security number, for the following purposes:
- To federal or state agencies to evaluate jointly administered programs or to comply with reporting requirements;
- To data matching services to measure student success in transferring to four-year colleges or universities;
- To colleges, universities, or government agencies to promote outreach to students and to enhance transfer;
- To the California Student Aid Commission to facilitate the award of financial aid; and
- To organizations or agencies assisting the Chancellor's Office or the community colleges you attend with research and analysis.
Request for Consent to Release Information
The information that appears on screen (question):
I authorize the Chancellor's Office, California Community Colleges, and the community colleges I am attending to release necessary personal information contained in my education records, including my Social Security number, for the purposes described in the Full Statement of Consent.
[radio button] Yes, I consent [radio button] No, I do not consent
The student must complete the Submission page in order to declare that the information they provide in CCCApply are true and correct under penalty of perjury. The exact declarations are shown below:
[checkbox] By checking here, I, <applicant full name>, declare that:
- All of the information in this application pertains to me.
- Under penalty of perjury, the statements and information submitted in this online admission application are true and correct.
- I understand that falsification, withholding pertinent data, or failure to report changes in residency may result in District action.
- I understand that all materials and information submitted by me for purposes of admission become the property of <college name>.
The student’s responses to these checkboxes serve as the applicant’s electronic signature.
You are about to submit your application to <college name>.
* Section 54300 of subchapter 4.5 of chapter 5 of division 6 of title 5 of the California Code of Regulations.
(a) Community college districts may authorize the electronic submission of any admission form or student form or document.
(b) Electronic signatures in lieu of manual signatures may be used on any documents requiring a signature, providing the electronic signature meets the standards for electronic signatures in electronic student loan transactions adopted by the U.S. Department of Education to implement the Electronic Signatures in Global and National Commerce Act (15 U.S.C. §§ 7001 et seq.).
(c) Applications for admission and residency questionnaires submitted electronically are valid only if they include electronic signatures that satisfy the requirements of subdivision (b).
(d) Prior to the electronic submission of any information, districts will inform applicants and students of the relative security of the information they submit electronically.
1. New subchapter 4.5 (section 54300) and section filed 5-13-99; operative 6-14-99 (Register 99, No. 20).
2. Amendment of section heading, section and Note filed 3-15-2006; operative 4-14-2006. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 2006, No. 17).
Note: Authority cited: Sections 66700, 70901 and 70901.1, Education Code. Reference: Section 70901.1, Education Code; and 15 USC Sections 7001, et seq.