2018-37A: CCCApply Redesign - Low-Hanging Fruit #1
- Patricia Donohue
| Request No. | 2018-37A |
|---|---|
| Date of Request | July 30, 2018 |
| Requester | CCCApply Redesign Workgroup - CCCCO |
| Application(s) | Standard Application |
| Section / Page | Full Workflow |
| Approval Date | August 15, 2018 |
| Changes to Download File | No |
| Changes to Residency Logic | No |
Low-Hanging Fruit Changes
This is the first round of short-term, low-hanging fruit changes approved as part of the CCCApply Redesign Project, guided by the CCC Chancellor's Office in collaboration with the CCCApply Redesign Workgroup. See "Low-Hanging Fruit #2" change request for the second round of changes identified for the current version of CCCApply in FY18-19.
Business Need
Student-centered design in action.
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
Chancellor's Office Project Name: CCCApply Redesign Project Dashboard
Stakeholders:
- CCCApply Redesign Workgroup & Sub-Committees
- Ideas42
- CCCApply User Workgroup (formerly known as the Steering Committee)
Risks & Constraints
Scope and schedule deadlines - must have complete business requirements, reviewed, approved, estimated and prioritized by the final deadline in order to meet the quarterly release schedule for FY18-19.
Requirements Deadlines
*Due to the current budget and team capacity, even approved changes that meet the deadlines below are not guaranteed inclusion in the release(s).
| FINAL DEADLINES | ||
| Change Management Activities | Q3 Release - March 2019 | Q4 Release - June 15, 2019 |
|---|---|---|
| Submit Change Request | December 31, 2018 | February 28, 2019 |
| T-Shirt Size Estimate | January 8, 2019 | March 7, 2019 |
| Budget Review | January 8, 2019 | March 9, 2019 |
| Written Sign-Off on Vetted Approved Changes | January 9, 2019 | March 15, 2019 |
| Resources & Capacity Estimates | ||
| Story / Epic Business Requirements | January 11, 2019 | March 25, 2019 |
| Technical Estimate | January 11, 2019 | March 27, 2019 |
| Release Management Activities | ||
| Code Freeze | January 31, 2019 | May 16, 2019 |
| Pilot Release (30 Days) | February 15, 2019 | May 31, 2019 |
| Pilot Release (2 Weeks) | March 1, 2019 | June 14, 2019 |
| Production Release | March 15, 2019 | June 28, 2019 |
Change Requirements for Low-Hanging Fruit #1
The following change requests were approved and implemented in the Q1 release (6.2.0) of the CCCApply Redesign FY18-19 quarterly release timeline. See the Release 6.2.0 Summary Notes for more details.
| # | Description | Requirement(s) | Release | Status |
|---|---|---|---|---|
| 1 | Remove the Introduction Page | This means that the first page of the application is now the Enrollment page. | Release 6.2.0 | DEPLOYED |
| 2 | Rename the Personal Information Page to "Demographic Information" | This change is limited to renaming the page | Release 6.2.0 | DEPLOYED |
| 3 | Move the position of the Demographic Information Page | This change places this page after the Needs & Interests page | Release 6.2.0 | DEPLOYED |
| 4 | Remove the Review Application Page | The Review Application page is now no longer required and has moved to the Submission page (see #10 below) | Release 6.2.0 | DEPLOYED |
| 5 | Remove the Consent to Release Information Page | The Consent page is now combined with the Submission page (see #10 below). | Release 6.2.0 | DEPLOYED |
| 6 | Remove the SSN Encouragement Nattering Pop-Up | This change removes the pop-up message encouraging students to provide their Social Security Number when they decline to provide one during OpenCCC Account creation and in the "Edit Account" module | Release 6.2.0 | DEPLOYED |
| 7 | Re-direct Users to MyPath from CCCApply Submission | Implement an auto-direct from the Submission confirmation screen in CCCApply to MyPath (for MyPath colleges only) | Release 6.2.0 | DEPLOYED |
| 8 | Remove the Age Limit for OpenCCC Account Creation | This change removes the logic (restriction) preventing users under age 13 from creating an OpenCCC Account (COPPA) | Release 6.2.0 | DEPLOYED |
| 9 | Revise the existing self-reported Multiple Measures questions for AB705 | This is a series of text changes only to the opt-in "Multiple Measures" implementation under High School Transcript Information | Release 6.2.0 | DEPLOYED |
| 10 | Combine the Review Application, Consent to Release Information, and the Submission page | This change consolidates three pages into one page. | Release 6.2.0 | DEPLOYED |
Additional Information
| Date | Description | Type | Status | Notes |
|---|---|---|---|---|