Request No.	2018-37B
Date of Request	October 14, 2018
Requester	CCCApply Redesign Workgroup - CCCCO
Application(s)	Standard Application
Section / Page	Full Workflow
Approval Date	TBD
Changes to Download File	TBD
Changes to Residency Logic	TBD

RECORDING - CCCApply Redesign Low-Hanging Fruit Changes #2: Listen to CCCApply Product Manager, Patty Donohue, walk through the second series of "low-hanging fruit" changes,"CCCApply Redesign Low-Hanging Fruit #2" on December 18, 2018. This set of changes is part of the CCCApply Redesign Project.

Change Request Approval Form: Change Request Approval Form: CCCApply Low-Hanging Fruit #2

Change Approval Slides PPT: CCCApply Redesign Low-Hanging Fruit #2

Business Need

As part of the CCCApply Redesign Project Dashboard, under the direction of the CCCCO, continue to streamline the CCCApply application with more "low-hanging fruit" changes including implementing skip logic and removing questions, including:

Revise & Remove Questions from the Residency Page

Remove/Hide three Special Residency questions by default
Reorder questions on the Residency Page
Reformat the Out-of-State Activities question

Revise & Remove Questions from the Education Page

Remove/Hide college questions on the Education page by default
Add Logic in the College Enrollment Status field to hide/show college questions based on enrollment status

Revise & Remove Questions from the Needs & Interests Page

Remove questions on the Needs & Interests page for all users
Reconfigure the Athletic Interest question to be “opt-in” for colleges

CCCApply Redesign Project

Student-centered design in action.

The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.

Chancellor's Office Project Name: CCCApply Redesign Project Dashboard

Stakeholders: CCCApply Redesign Workgroup & Sub-Committees, CCCApply User Workgroup (formerly known as the Steering Committee)

Risks

Scope. Schedule and Budget Deadlines

In order to include one or more of the proposed low-hanging fruit changes in one of the scheduled releases for CCCApply FY18-19, all business requirements must be reviewed, approved in writing by the Requirements Deadlines schedule. Approved requirements will then be estimated (sized) and prioritized against the FY18-19 work plan and budget for development and release.

Change Request Approval Process

RECORDING - CCCApply Redesign Low-Hanging Fruit Changes #2: Listen to CCCApply Product Manager, Patty Donohue, walk through the second series of "low-hanging fruit" changes,"CCCApply Redesign Low-Hanging Fruit #2" on December 18, 2018. This set of changes is part of the CCCApply Redesign Project. Warning: There is a bit of annoying audio fluctuations in the recording.

Proposed Change Requirements

The tables below outline individual change requests submitted for approval to the CCCApply Redesign Workgroup.

Approved changes must meet the requirements deadline schedule for designated release.

Revise & Remove Questions from the Residency Page

#	Change Request Description	Proposed Solution / Requirements	Need Requirements
1	Remove/Hide the first three questions from the Special Residency section for all users by default Why hide these questions? These questions are not required for all applicants; These questions are intended to provide special eligibilities for applicants identified as "non-residents" or at risk of being "non-residents" or "possible residents". Skip logic to display these questions is proposed in Residency Requirement #3 below. Data shows that less than 3% of applicants are responding Yes to any of these questions.	REQUIREMENTS: Hide the first three questions in the Special Residency Categories section for all users, by default: Hide the "State College Employee" question Hide the "Public School Employee" question Hide/ the "Seasonal Agricultural Worker" question If the user has reported one or more Out-of-State Activities within 2 years of the RDD, these hidden questions will be displayed and a response is required. If NO out-of-state activities are reported in the previous section, then do not show the hidden questions and store a "Null" value in the database for each of them.	2018 Data Below are the percentages* of “Yes” responses to the first three Special Residency questions: CA College Employee = 2.6% CA Public School = 2.8% CA Seasonal Ag Worker = 2.6% *Based on 2,451,319 applications submitted by 12/15/18
		Additional Change Specifications: Group these three questions together and HIDE all three of them by default Add validation logic to hide or show these three questions as a group if user selects one or more Out-of-State activities and the most recent year is within 2 years of the RDD. All change specifications apply to these questions as a group. Hide the "State College Employee" question by default unless one or more Out-of-State Activity responses is YES within 2 years of the RDD; Hide the "Public School Employee" question in the Special Residency section on the Residency page unless one or more Out-of-State Activity responses is YES within 2 years of the RDD; Hide the "Seasonal Agricultural Worker" question in the Special Residency section on the Residency page unless one or more Out-of-State Activity responses is YES within 2 years of the RDD; Background Info The benefit of these special residency questions to the user and the college, is to provide a user who is possibly not a California resident a special residency offer "possible non-resident" users with who are at risk of being offer special consideration are optional (not required) and pertain to the user if they are first identified as a non-resident due to their response in the out-of-state activities section. The Homeless Youth and the Foster Youth questions ALWAYS display and each requires a response by all users. NOTE: There is no change proposed for the Homeless Youth or the Foster Youth questions other than they are included in the reordering of the questions on the page	All five questions are currently "required" because of the Yes/No radio button format Only the Homeless Youth & the Foster Youth questions truly require a response Benefit: Hiding the first three questions will shorten the application process for 97.5% of users Alternative Solution: IF this request is declined, consider making these three questions Optional by changing the Yes/No radio button format to optional checkboxes. Null is allowed already

2	Reorder the questions on the Residency Page for all users	Reorder the sections/questions on the Residency page; switch the positions of the Special Residency Categories section and the Out-Of-State Activities section The new order would be: California Resident for 2 years - ALWAYS DISPLAY - REQUIRED Date Stay in California Began (Conditional, based on previous question) Did Not Arrive Yet (Conditional, based on previous question) Out-of-State Activities section - ALWAYS DISPLAY - REQUIRED* Currently, four Yes/No radio button questions asking about activities performed outside California (Required) Out-of-State Year fields (Conditional - based on a Yes response to each out-of-state activity) Special Residency section:- ALWAYS DISPLAY* State College Employee (Currently Required, Yes/No radio button question) Public School Employee (Currently Required, Yes/No radio button question) Seasonal Agricultural Worker (Currently Required, Yes/No radio button question) Homeless Youth - Always display - REQUIRED Foster Youth - Always display - REQUIRED
		Current Residency Page - Top Section Current Residency Page - Bottom
		This is how it looks with the two sections switched

3	Revise the "Out of State Activities" Section Skip logic to display first three Special Residency questions if out-of-state activity is Yes within 2 years	Combine the four current "Out-of-State Activity" questions into ONE new checkbox question - using the original questions (and data fields) as the response options. All existing data fields would persist (no change to data output, downloads, etc.) Change the format of the new response options from required, Yes/No radio buttons, to optional checkboxes and set the default to "No/False". Revise the new question and response options text/language to the following: (for non-minors): "As of <RDD minus 2 years>, have you engaged in any of the following activities? Check each activity that applies." I paid taxes outside of California I registered to vote outside of California I declared residency at a college or university outside of California I filed for a lawsuit or divorce outside of California Change the text/language slightly for minors: "As of <RDD minus 2 years>, has your parent or guardian engaged in any of the following activities?" Check each activity that applies." Taxes were paid outside of California Registered to vote outside of California Declared residency at a college or university outside of California Filed for a lawsuit or divorce outside of California Add skip logic to the new question to hide or display specific questions* in the Special Residency Category section, based on whether the user has selected one or more out-of-state activities within two years of the RDD. IF one or more Out-of-State Activities = Yes and the OOS year date is within 2 years of the RDD, THEN DISPLAY all Special Residency Category questions; else DO NOT DISPLAY the first three Special Residency section questions, including: State College Employee Public School Employee Seasonal Agricultural Worker Out-of-State Year Fields All four existing OOS data fields and conditional OOS Year fields should not change with this change request. The validation logic to display the year fields will persist, as well as all existing text, timing, IF user selects one or more OOS activities (= True/Yes), then display the corresponding "Year" text input field. Keep the current prompt text: "If Yes, what was the most recent year? [textbox]" Maintain all existing conditions and validation logic that currently exists for each data field(s) Background Information (Residency Logic) It is feasible to reformat these questions because they are not used individually in the Area B residency logic; they are grouped together. Meaning, a "Yes" response to any one of the four OOS questions will set the same Area B residency class flag ("Set Class B2" in step one of Area B residency logic) and triggers the same integrity flag in Area B; Combining these four separate questions - with separate Yes/No required responses - into one optional question will greatly simplify and shorten the user experience through this section tremendously; Combining the four questions into one has been approved by the Advisory committee	Development estimating notes: If we change the format of each OOS question from radio buttons to checkboxes - keep all existing conditions and validation - this change has been estimated to be MEDIUM For Reference Only: In 2018, the percentages of Yes responses across all Out-of-State activities: <ca_outside_tax> = 1.5% <ca_outside_voted> = 1.1% <ca_outside_college> = .005% <ca_outside_lawsuit> = .001% Average = 1% of applicants are reporting an out-of-state activity. Wow. Downloads Each checkbox response option should be optional and the default set to No. Store Null values for each unchecked checkbox. The out-of-state activity questions each have a corresponding conditional question/field that appears when selected to collect additional information about the date (year) that the activity occurred. This will not change in the new combined question format.
		Mockup of the Current (Legacy) Out-of-State Activities Section Currently, there four Yes/No questions that must be answered by all users.
		Mockup of the NEW Proposed Out-of-State Activities Question & Layout The new format includes one question with four, optional checkbox response options. The allows the user to skip the question unless it pertains to them, eliminating the "required response" requirement for each radio button. This is the new proposed layout, which only requires a response IF the user has one or more out-of-state activities to report. Mockup of the NEW, Proposed Out-of-State Activities - Year Fields If the user selects one or more out-of-state activities (= Yes/True), Then display the corresponding "Year" textbox and require a response. All current data field conditions, logic, and onscreen text will persist in the new proposed question/format. Mockup of the NEW, Proposed Out-of-State Activities - Parent/Guardian Language Example of the new, proposed Out-of-State Activity question with text presented for a minor.

Revise & Remove Questions from the Education Page

#	Change Request Description	Proposed Solution / Requirements	Additional Information
1	Remove/Hide College Questions on the Education Page for All Users by default Why? The Education page is the most complex of all the Standard Application page - skip logic could be implemented to lessen complexity where possible. First-time students in college (after leaving high school) are not required to answer, or see, the College Education Level and/or the Colleges/Universities Attended Section by default on the Education page.	Hide the following questions on the Education Page for all users by default: College Education Level College Degree Date Colleges Attended Section Therefore, only the following questions/sections are displayed to all users by default: College Enrollment Status High School Education Level Last High School Attended
2	Add skip logic to the College Enrollment Status field to show/hide college questions based on enrollment status	Add logic to the College Enrollment Status field to hide/show college questions based on user's College Enrollment status/response. IF the college enrollment status is: "1 = First-time student in college (after leaving high school)" THEN, DO NOT DISPLAY: College Education Level College Degree Date Colleges Attended Section (Col1-4) ELSE, display college questions and enforce all existing conditions, field logic, error validation. 3. IF the college enrollment status is one of the following: 2 = Transfer student from another college (Keep existing logic) 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time THEN, DISPLAY the College Education Level & Colleges Attended (Col1-4) and enforce all current conditions, field logic, and error validation.	In 2018, College enrollment status* breakdown is as follows: 40% = First time student 48.5% = returning to college 11.5% = Dual enrollment (high school or lower grade) *Based on 2,451,319 applications submitted by 12/15/18
	Un-estimated Change Request: Add Dual Enrollment Value to College Enrollment Skip Logic The following change requirement was not included in this "Low-Hanging Fruit #2" series because it was suggested late, after the original change requirement was estimated by the development team. However, by request, please review the requirements outlined below and provide an approval response on the Approval survey - in the event we have capacity to include it, we will have preliminary approval (or not). At that point it will be prioritized.
3	Revise skip logic validation the College Enrollment Status field to hide/show college questions for dual enrollment students Do not display college questions to dual enrollment students based on response to College Enrollment Status.	Revise the validation logic in the College Enrollment Status field to include hide/show college questions for dual enrollment students: IF College Enrollment Status = "Y = Enrolling in high school (or lower grade) and college at the same time", THEN DO NOT DISPLAY the college questions and store "Null" in database. Note - if approved this would expand the logic proposed in change request above (#2 in the Education Page changes above) to: If College Enrollment Status is "First-time student in college (after leaving high school)" OR "Enrolling in high school (or lower grade) and college at the same time" then DO NOT DISPLAY the following questions/sections: College Education Level = (higher_edu_level) Colleges Attended section: = starting with College Count (college_count). If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” THEN display confirmation pop-up box to determine if student has previously attended college or not: Display Confirmation Pop-Up Box: “Is this the first time you have attended college while in high school (or lower grades)?" [radio button] "Yes, I confirm that I have attended college while still in high school (or lower grade) before.” [radio button] "No, I have never attended college while in high school (or lower grade) before." If Yes, DO NOT DISPLAY the college education or colleges attended section. If No, then DISPLAY the questions.	ANOTHER POSSIBLE CHANGE not included in the current change request

Proposed Changes to the Enrollment Status

	CURRENT DATA ELEMENT TABLE	PROPOSED CHANGES TO DATA ELEMENT
Data Element:	enroll_status	enroll_status
Description:	Applicant’s response to College Enrollment Status question	Applicant’s response to College Enrollment Status question
Format, Length:	bpchar, 1	bpchar, 1
Values:	1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time	1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time
Allows Null:	No	No
Default:	None	None
Usage:	Correlates to MIS SB15	Correlates to MIS SB15
Notes:	education table	education table
Xap Field:	enrollmentStatusOneChar	enrollmentStatusOneChar
Revision Log:	~~	March 2019
Question Text:	As of <RDD>, I will have the following college enrollment status: [menu]	As of <RDD>, I will have the following college enrollment status: [menu]
Conditions:	Always	Always
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	Required selection; else error message, “You must select your College Enrollment Status.”	Required selection; else error message, “You must select your College Enrollment Status.”
	If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” or “First-time student in college (after leaving high school)”, and data is present in Colleges Attended section, applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.	If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is "2 = First time at this college; have attended another college" or "3 = Returning student to this college after absent for a main term" THEN display College Education Status and Colleges/Universities Attended" sections and require responses, ELSE do not display college questions. If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Y = Enrolling in high school (or lower grades) and college at the same time”, applicant is prompted to confirm if this is their first time in college or not: “Have you previously attended college while also enrolled in high school (or lower grades) before?" If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” If College Enrollment Status is “Y = Enrolling in high school (or lower grades) and college at the same time” or “First-time student in college (after leaving high school)”, and data is present in Colleges Attended section, applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.”
Notes:	Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.	Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.
Data Element:	education: enroll_status	education: enroll_status

Higher Education Level (College)

aka "College Education Level"

	CURRENT DATA ELEMENT TABLE	PROPOSED CHANGES TO DATA ELEMENT
Data Element:	higher_edu_level	higher_edu_level
Description:	Applicant’s response to Higher Education Level question	Applicant’s response to Higher Education Level question
Format, Length:	bpchar, 1	bpchar, 1
Values:	X = No degree 7 = Received an associate degree 8 = Received a bachelor’s degree or higher Null = No response	X = No degree 7 = Received an associate degree 8 = Received a bachelor’s degree or higher Null = No response
Allows Null:	Yes	Yes
Default:	None	None
Notes:
Xap Field:	higherEdLevel	higherEdLevel
Revision Log:		March 2019
Question Text:	College Education Level as of <RDD> [menu]	College Education Level as of <RDD> [menu]
Conditions:	Displayed unless Enrollment Status is ‘Enrolling in high school (or lower grade) and college at the same time’.	Displayed unless Enrollment Status is ‘1 = First-time student in college (after leaving high school)" OR "Y - Enrolling in high school (or lower grade) and college at the same time’.
Additional Text:	None	None
Response Options:	X = No degree 7 = Received an associate degree 8 = Received a bachelor’s degree or higher <null> No response	X = No degree 7 = Received an associate degree 8 = Received a bachelor’s degree or higher <null> No response
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	Optional response. May not specify a lower education level than any Degree Type indicated in the ‘Colleges Attended’ section; else error message, “The Higher Education Level you selected is not consistent with the Degree(s) you specified for Colleges Attended; please fix one or the other.”	Optional response. May not specify a lower education level than any Degree Type indicated in the ‘Colleges Attended’ section; else error message, “The Higher Education Level you selected is not consistent with the Degree(s) you specified for Colleges Attended; please fix one or the other.”
Notes:	Higher Ed Level can specify a higher degree than the highest “Degree” type at a College Attended because the degree might be from a college not listed. education table	Higher Ed Level can specify a higher degree than the highest “Degree” type at a College Attended because the degree might be from a college not listed. education table
Data Element:	education: higher_edu_level	education: higher_edu_level

Number of Colleges Attended


Data Element:	college_count	college_count
Description:	Applicant’s response to Number of Colleges Attended question	Applicant’s response to Number of Colleges Attended question
Format, Length:	smallint	smallint
Values:	0 = None 1 = 1 2 = 2 3 = 3 4 = 4 5 = 5 or more	0 = None 1 = 1 2 = 2 3 = 3 4 = 4 5 = 5 or more
Allows Null:	No	No
Default:	None	None
Notes:	education table	education table
Xap Field:	moreThanFourColleges	moreThanFourColleges
Revision Log:	~~	March 2019
Question Text:	Specify the number of colleges you have attended including those you are currently attending. [radio button] None [radio button] 1 [radio button] 2 [radio button] 3 [radio button] 4 [radio button] 5 or more	Specify the number of colleges you have attended including those you are currently attending. [radio button] None [radio button] 1 [radio button] 2 [radio button] 3 [radio button] 4 [radio button] 5 or more
Conditions:	Always	Displayed UNLESS Enrollment Status is ‘1 = First-time student in college (after leaving high school)" OR "Y - Enrolling in high school (or lower grade) and college at the same time’.
Additional Text:	If ‘5 or more’ is selected: Instructions TBD	If ‘5 or more’ is selected: Instructions TBD
Response Options:	As shown in Question Text.	As shown in Question Text.
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	Required response; else error message, “You must select the number of colleges/universities you have attended.” Must not be ‘None’ if Enrollment Status is ‘Transfer student from another college’ or ‘Returning student to this college after absent for a main term’; else error message, “Your Enrollment Status and number of colleges attended do not agree. Please correct one or the other.” Must not be ‘None’ if Higher Education Level is ‘Received an associate degree’ or ‘Received a bachelor’s degree or higher’; else error message, “Your Higher Education Level cannot indicate a college degree if the number of colleges/universities you have attended is None. Please correct one or the other.” Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary. [checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.	Required response; else error message, “You must select the number of colleges/universities you have attended.” Must not be ‘None’ if Enrollment Status is ‘Transfer student from another college’ or ‘Returning student to this college after absent for a main term’; else error message, “Your Enrollment Status and number of colleges attended do not agree. Please correct one or the other.” Must not be ‘None’ if Higher Education Level is ‘Received an associate degree’ or ‘Received a bachelor’s degree or higher’; else error message, “Your Higher Education Level cannot indicate a college degree if the number of colleges/universities you have attended is None. Please correct one or the other.” Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary. [checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.
Notes:	This question replaces the “more than 4 colleges” checkbox in Xap CCCApply. It allows CCCApply to display the exact number of Colleges Attended question blocks needed and to require that all are filled in. Information about colleges attended is sorted as follows: The number of College/University question sets that will appear depends on the response to Number of Colleges Attended. If the Number of Colleges Attended is ‘5ormore’, we probably want to insert instructional text after the Number of Colleges Attended question. This text would tell the user which colleges to list: most recent; most significant; anything as long as the highest degree is included. To minimize redundancy, this document provides tables for the College/University 1 question set only. For College/University 2, College/University 3, and College/University 4,everything is the same as for College/University1 except: • Wherever it occurs in the tables, “College/University 1” will be replaced by “College/ University 2”, “College/University 3”, or “College/University 4” as appropriate.	This question replaces the “more than 4 colleges” checkbox in Xap CCCApply. It allows CCCApply to display the exact number of Colleges Attended question blocks needed and to require that all are filled in. Information about colleges attended is sorted as follows: The number of College/University question sets that will appear depends on the response to Number of Colleges Attended. If the Number of Colleges Attended is ‘5ormore’, we probably want to insert instructional text after the Number of Colleges Attended question. This text would tell the user which colleges to list: most recent; most significant; anything as long as the highest degree is included. To minimize redundancy, this document provides tables for the College/University 1 question set only. For College/University 2, College/University 3, and College/University 4,everything is the same as for College/University1 except: • Wherever it occurs in the tables, “College/University 1” will be replaced by “College/ University 2”, “College/University 3”, or “College/University 4” as appropriate.
	The question set for College/University 2 will appear when Number of Colleges Attended is ‘2’, ‘3’, ‘4’, or ‘5 or more’. The question set for College/University 3 will appear when Number of Colleges Attended is ‘3’, ‘4’, or ‘5 or more’. The question set for College/University 4 will appear when Number of Colleges Attended is ‘4’ or ‘5 or more’. Sorting Colleges Attended: When there are two or more colleges, they can be listed in any order by the applicant. However, in the database they will be sorted and saved in order of attendance, with College/University 1 the most recently attended. The primary sorting date will be Attendance Ended; the secondary sorting date will be Attendance Began. If two or more colleges have the same Attendance Ended date and the same Attendance Began date, it doesn’t matter which comes before the other in the sorting. Note: In the Xap system, once the Education page has been completed, the schools are resorted on the Education page to match the database sorting. It does not matter whether CCCApply does this. However, if CCCApply does resort the Colleges Attended list, to prevent confusing situations for the user, the sorting should not occur until the page is completed (i.e., sorting should not occur when the page is saved but not completed).	The question set for College/University 2 will appear when Number of Colleges Attended is ‘2’, ‘3’, ‘4’, or ‘5 or more’. The question set for College/University 3 will appear when Number of Colleges Attended is ‘3’, ‘4’, or ‘5 or more’. The question set for College/University 4 will appear when Number of Colleges Attended is ‘4’ or ‘5 or more’. Sorting Colleges Attended: When there are two or more colleges, they can be listed in any order by the applicant. However, in the database they will be sorted and saved in order of attendance, with College/University 1 the most recently attended. The primary sorting date will be Attendance Ended; the secondary sorting date will be Attendance Began. If two or more colleges have the same Attendance Ended date and the same Attendance Began date, it doesn’t matter which comes before the other in the sorting. Note: In the Xap system, once the Education page has been completed, the schools are resorted on the Education page to match the database sorting. It does not matter whether CCCApply does this. However, if CCCApply does resort the Colleges Attended list, to prevent confusing situations for the user, the sorting should not occur until the page is completed (i.e., sorting should not occur when the page is saved but not completed).
Data Element:	college_count	college_count

Remove Questions from the Needs & Interests Page

#	Description	Proposed Solution / Requirements	Need Requirements
1	Remove questions from the Needs & Interests page for all users by default
A	Remove the "Are you comfortable reading and writing English?" question from the Needs & Interests page for all users	Remove the "Main Language" section label Remove the question, "Are you comfortable reading and writing English?" Remove all UI and back-end data field conditions and validations included in the form element.	Should this question also be removed from the International Application?
B	Remove the "Financial Assistance" section and the "Are you interested in receiving information about money for college? question from the Needs & Interests page for all users	Remove the "Financial Assistance" section label Remove the question: "Are you interested in receiving information about money for college? Remove all UI and back-end data field conditions and validations included in the form element = (financial_assistance).	Should these questions also be removed from the International Application?
C	Remove the"Are you receiving TANF/CalWorks, SSI, or General?" question from the Needs & Interests page for all users	Remove the question: "Are you receiving TANF/CalWorks, SSI, or General Assistance?" Remove all UI and back-end data field conditions and validations included in the form element = (tanf_calworks_ssi)	Should these questions also be removed from the International Application?
2	Reconfigure the Athletic Interest question to be an "opt-in" question for some college users in Standard Application, or can remain/display for colleges that opt-in to use it for Title IX purposes.	Reconfigure the "Athletic Interest" section, label, question, data field(s) - and all field related data conditions and validations - to an "opt-in" form element - which can be displayed and used, or removed from the Needs & Interests page in the Standard Application Set up process and communicate with colleges on how to "opt-in" to continue collecting athletic interest data. Once it's redesigned as a flexible form element - remove the section from display on the Needs & Interests page in the Standard Application; Remove the additional text: "Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units." Remove the question: "Are you interested in participating in a sport while attending college?" including the corresponding radio buttons: [radio button] "Yes, I am interested in ... playing on an intercollegiate team." [radio button] "Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team." [radio button] "No, I am not interested in participating in a sport (beyond taking P.E. classes)." Remove all page and field error validation for both data fields: athletic_intercollegiate, athletic_intramural Ensure both data field formats contain a null value option for colleges that don't opt-in	In-Scope FY18-19: Medium size effort to remove from App as a configurable data form element for users; Out-of-Scope FY18-19: Large-sized effort - includes all of the work listed above AND the work to add an opt-in/out with a toggle in the Administrator. Requires CAP UI/UX engineer.
		Proposed Needs & Interests Questions Being Removed

Low-Hanging Fruit Changes

This is the second round of short-term, low-hanging fruit changes approved as part of the CCCApply Redesign Project Dashboard, guided by the CCC Chancellor's Office in collaboration with the CCCApply Redesign Workgroup. (See "Low-Hanging Fruit #1" change request for the first round of changes deployed to the current production version of CCCApply in FY18-19.

Requirements Deadlines

*Due to the current budget and team capacity, even approved changes that do meet the deadlines below are not guaranteed inclusion in the release(s).

	FINAL DEADLINES
Change Management Activities	Q3 Release - March 2019	Q4 Release - June 28, 2019
Submit Change Request	December 31, 2018	February 28, 2019
T-Shirt Size Estimate	January 8, 2019	March 7, 2019
Budget Review	January 8, 2019	March 9, 2019
Written Sign-Off on Vetted Approved Changes	January 9, 2019	March 15, 2019
Resources & Capacity Estimates
Story / Epic Business Requirements	January 11, 2019	March 25, 2019
Technical Estimate	January 11, 2019	March 27, 2019
Release Management Activities
Code Freeze	January 31, 2019	May 16, 2019
Pilot Release (30 Days)	February 15, 2019	May 31, 2019
Pilot Release (2 Weeks)	March 1, 2019	June 14, 2019
Production Release	March 15-16, 2019	June 28, 2019

Changes to Data Dictionary Elements

Expand the links to see excerpts from the 2018 CCCApply Data Dictionary. These are provided for reference purposes to show the current (pre-change) data specifications.

Residency Page Data Elements

The tables in this section show the fields that are populated from the Residency tab of the CCCApply standard application.

Click here to expand CA Residency Fields...

California Resident for Two Years

	CURRENT DATA ELEMENT	PROPOSED CHANGES TO DATA ELEMENT
Data Element:	ca_res_2_years	ca_res_2_years
Description:	Applicant’s response regarding residence in California since two years before RDD.	Applicant’s response regarding residence in California since two years before RDD.
Format, Length:	boolean, 1	boolean, 1
Values:	1 = True/Yes 0 = False/No	1 = True/Yes 0 = False/No
Allows Null:	Yes	Yes
Default:	None	None
Usage:
Notes:	NOTE: The Residency page does not appear on the Application if the Citizenship Status response makes residency unnecessary. NOTE: The Residency page does NOT appear in the Non-Credit version of the Standard Application (nor does the Citizenship & Military page). residency table	NOTE: The Residency page does not appear on the Application if the Citizenship Status response makes residency unnecessary. NOTE: The Residency page does NOT appear in the Non-Credit version of the Standard Application (nor does the Citizenship & Military page). residency table
Question Text:	Have you lived in California continuously since <RDD minus 2 years>? [radio button] Yes [radio button] No	Have you lived in California continuously since <RDD minus 2 years>? [radio button] Yes [radio button] No
Conditions:	Always appears if Residency page is shown to the applicant (see Notes) If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian lived in California …”	Always appears if Residency page is shown to the applicant (see Notes) If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian lived in California …”
Additional Text:	None	None
Response Options:	As shown in Question Text.	As shown in Question Text.
Pop-Up Help:	Residence in California When determining the length of time lived continuously in California, disregard absences from California for education, business, or vacation that did not affect your intent to maintain residency in California and did not involve activities as a resident of another state.	Residence in California When determining the length of time lived continuously in California, disregard absences from California for education, business, or vacation that did not affect your intent to maintain residency in California and did not involve activities as a resident of another state.
Field Error Check:	None	None
Page Error Check:	Required response; else error message, “You must specify whether or not <you have/your parent or guardian has> lived in California since <RDD minus 2 years>.”	Required response; else error message, “You must specify whether or not <you have/your parent or guardian has> lived in California since <RDD minus 2 years>.”
Notes:	None	None
Data Element:	residency: ca_res_2_years	residency: ca_res_2_years

State College Employee

	CURRENT DATA ELEMENT	PROPOSED CHANGES TO DATA ELEMENT
Data Element:	ca_college_employee	ca_college_employee
Description:	Whether applicant is a full-time employee, or spouse/dependent of a full-time employee, of a state college	Whether applicant is a full-time employee, or spouse/dependent of a full-time employee, of a state college
Format, Length:	boolean, 1	boolean, 1
Values:	1 = True/Yes 0 = False/No	1 = True/Yes 0 = False/No
Allows Null:	Yes	Yes
Default:	None	None
Usage:
Notes:	residency table	residency table
Question Text:	Are you or your spouse a full-time employee of any of the following colleges/universities? 1. California Community College 2. California State University or College 3. University of California 4. Maritime Academy [radio button] Yes [radio button] No	Are you or your spouse a full-time employee of any of the following colleges/universities? 1. California Community College 2. California State University or College 3. University of California 4. Maritime Academy [radio button] Yes [radio button] No
Conditions:	Always If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Is your parent or guardian a full-time employee ...”	Displays if "Out-of-State Activities" is not empty If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Is your parent or guardian a full-time employee ...”
Additional Text:	None	None
Response Options:	As shown in Question Text.	As shown in Question Text.
Hover Help:	"Click Yes if <you or your spouse/your parent or guardian> is a full-time employee of one of the listed institutions. Otherwise, click No." [Spanish: "Haga clic en Yes si <usted/o cónyuge/ padre o guarda> están como empleado de tiempo completo con credenciales de una escuela pública de California y se están inscribiendo en este colegio p los propósitos de cumplimiento de requisitos relacionados con la credencial. De lo contrario, haga clic en No."]	"Click Yes if <you or your spouse/your parent or guardian> is a full-time employee of one of the listed institutions. Otherwise, click No." [Spanish: "Haga clic en Yes si <usted/o cónyuge/ padre o guarda> están como empleado de tiempo completo con credenciales de una escuela pública de California y se están inscribiendo en este colegio p los propósitos de cumplimiento de requisitos relacionados con la credencial. De lo contrario, haga clic en No."]
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	Required selection; else error message, “You must indicate whether or not <You or your spouse/your parent or guardian> is a full-time employee of one of the listed colleges / universities.”	Required selection; else error message, “You must indicate whether or not <You or your spouse/your parent or guardian> is a full-time employee of one of the listed colleges / universities.”
Notes:	None	None
Data Element:	residency: ca_college_employee	residency: ca_college_employee

Public School Employee

	CURRENT DATA ELEMENT	PROPOSED CHANGES TO DATA ELEMENT
Data Element:	ca_school_employee	ca_school_employee
Description:	Whether applicant is a full-time credentialed employee of a California public school enrolling in college to fulfill credential-related requirements.	Whether applicant is a full-time credentialed employee of a California public school enrolling in college to fulfill credential-related requirements.
Format, Length:	boolean, 1	boolean, 1
Values:	1 = True/Yes 0 = False/No	1 = True/Yes 0 = False/No
Allows Null:	Yes	Yes
Default:	None	None
Usage:
Notes:	residency table	residency table
Xap Field:	publicSchoolCredEmployee	publicSchoolCredEmployee
Revision Log:	~~	~~
Question Text:	Are you a full-time credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements? [radio button] Yes [radio button] No	Are you a full-time credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements? [radio button] Yes [radio button] No
Conditions:	Always	Displays if "Out-of-State Activities" is not empty
Additional Text:	None	None
Response Options:	As shown in Question Text.	As shown in Question Text.
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	Required selection; else error message, “You must indicate whether or not you are a fulltime credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements.”	Required selection; else error message, “You must indicate whether or not you are a fulltime credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements.”
Notes:	None	None
Data Element:	residency: ca_school_employee	residency: ca_school_employee

Seasonal Agricultural Worker

	CURRENT DATA ELEMENT	PROPOSED CHANGES TO DATA ELEMENT
Data Element:	ca_seasonal_ag	ca_seasonal_ag
Description:	Whether applicant has been employed as a seasonal agricultural worker for at least a total of two months of each of the past two years.	Whether applicant has been employed as a seasonal agricultural worker for at least a total of two months of each of the past two years.
Format, Length:	boolean, 1	boolean, 1
Values:	1 = True/Yes 0 = False/No	1 = True/Yes 0 = False/No
Allows Null:	Yes	Yes
Default:	None	None
Usage:
Notes:	residency table	residency table
Xap Field:	agriculturalEmployee	agriculturalEmployee
Revision Log:	~~	~~
Question Text:	Have you been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years? [radio button] Yes [radio button] No	Have you been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years? [radio button] Yes [radio button] No
Conditions:	Always If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian been employed ...”	Displays only if "Out-of-State Activities" is not empty If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian been employed ...”
Additional Text:	None	None
Response Options:	As shown in Question Text.	As shown in Question Text.
Hover Help:	[Spanish: "Haga clic en Yes si <usted/su padre o guarda > han sido empleado como un trabajador de agricultura temporal durante dos meses o más en cada uno de los últimos dos años. De lo contrario, haga clic en No."]	[Spanish: "Haga clic en Yes si <usted/su padre o guarda > han sido empleado como un trabajador de agricultura temporal durante dos meses o más en cada uno de los últimos dos años. De lo contrario, haga clic en No."]
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	Required selection; else error message, “You must indicate whether or not <you have/your parent or guardian has> been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years.”	Required selection; else error message, “You must indicate whether or not <you have/your parent or guardian has> been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years.”
Notes:	None	None
Data Element:	residency: ca_seasonal_ag	residency: ca_seasonal_ag

Education Data Dictionary Elements

Enrollment Status

Data Element:	enroll_status	enroll_status
Description:	Applicant’s response to College Enrollment Status question	Applicant’s response to College Enrollment Status question
Format, Length:	bpchar, 1	bpchar, 1
Values:	1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time	1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time
Allows Null:	No	No
Default:	None	None
Usage:	Correlates to MIS SB15	Correlates to MIS SB15
Notes:	education table	education table
Xap Field:	enrollmentStatusOneChar	enrollmentStatusOneChar
Revision Log:	~~	~~
Question Text:	As of <RDD>, I will have the following college enrollment status: [menu]	As of <RDD>, I will have the following college enrollment status: [menu]
Conditions:	Always	Always
Additional Text	If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.	If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	Required selection; else error message, “You must select your College Enrollment Status.”	Required selection; else error message, “You must select your College Enrollment Status.”
	If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” then the applicant will be prompted to confirm whether they have previously attended college or not: “Is this your first time attending college while in high school (or lower grades)? If Yes, please check the confirmation box below. Otherwise, click "f you have not attended college before, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” or “First-time student in college (after leaving high school)”, and data is present in Colleges Attended section, applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.”	If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” Proposed change to validation checks: If College Enrollment Status is "First-time student in college (after leaving high school)" DO NOT DISPLAY the following questions/sections: College Education Level = (higher_edu_level) Colleges Attended section: = starting with College Count (college_count) and all other questions in the Colleges Attended section. If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” then the applicant will be prompted to confirm whether they have previously attended college or not: “Is this your first time attending college while in high school (or lower grades)? If Yes, please check the confirmation box below. Otherwise, click "f you have not attended college before, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” or “First-time student in college (after leaving high school)”, and data is present in Colleges Attended section, applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.”
Notes:	Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.	Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.
Data Element:	education: enroll_status	education: enroll_status

Needs & Interests Data Dictionary Elements

The tables in this section show the data element information for the fields that are populated on the Needs & Interests tab of the CCCApply standard application.

Once an applicant submits their application, their responses to the needs and interests questions are mapped and stored in the submitted_application table (i.e. a response to “Comfortable with English” is stored in the comfortable_english column) and are available for download.

Summary Table of Needs & Interests Values

The values below represent a summary of the values stored in the system ni_id table as displayed below. Once an applicant's application is submitted, responses to these questions are stored and available for download from the single submitted_application table. For details on the values you can download, see the tables in that follow the table below.

ni_id	Question
1	Comfortable with English = No
2	Financial Aid Info = Yes
3	Receiving TANF, SSI, General Assistance = Yes
4	Foster Youth = Yes (Question removed from application – October 2014)
5	Athletic Interest = Yes, including intercollegiate
6	Athletic Interest = Yes, but not intercollegiate
7	Academic Counseling/Advising = Yes (checked)
8	Basic Skills (reading, writing, math) = Yes (checked)
9	CalWorks = Yes (checked)
10	Career Planning = Yes (checked)
11	Child Care = Yes (checked)
12	Counseling - Personal = Yes (checked)
13	DSPS - Disabled Student Programs and Services = Yes (checked)
18	Employment Assistance = Yes (checked)
14	EOPS - Extended Opportunity Programs and Services = Yes (checked)
15	ESL - English as a Second Language = Yes (checked)
16	Health Services = Yes (checked)
17	Housing Information = Yes (checked)
19	Online Classes = Yes (checked)
20	Re-entry Program (after 5 years out) = Yes (checked)
21	Scholarship Information = Yes (checked)
22	Student Government = Yes (checked)
23	Testing, Assessment, Orientation = Yes (checked)
24	Transfer Information = Yes (checked)
25	Tutoring Services = Yes (checked)
26	Veterans Services = Yes (checked)

Comfortable With English

Data Element:	comfortable_english	comfortable_english
Description:	Question to assess applicant's comfort level in reading/writing English.	Question to assess applicant's comfort level in reading/writing English.
Format:	boolean	boolean
Length:	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5
Question Text:	Are you comfortable reading and writing English? Yes [radio button, clearable] No [radio button, clearable]	Are you comfortable reading and writing English? Yes [radio button, clearable] No [radio button, clearable]
Conditions:	Always	Displays only by request by college
Additional Text:	None	None
Response Options:	Yes radio button, No radio button, or no selection	Yes radio button, No radio button, or no selection
Allows Null:	Yes	Yes
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	None	None
Notes:	In 2003, the current form of this question was implemented to better identify applicants who might need language assistance. Response is optional.	In 2003, the current form of this question was implemented to better identify applicants who might need language assistance. Response is optional.

Financial Aid Information

Data Element:	financial_assistance	financial_assistance
Description:	Question that allows applicant to express interest in receiving information about money for college	Question that allows applicant to express interest in receiving information about money for college
Format:	boolean	boolean
Length:	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5
Question Text:	Are you interested in receiving information about money for college? Yes [radio button, clearable] No [radio button, clearable]	Are you interested in receiving information about money for college? Yes [radio button, clearable] No [radio button, clearable]
Conditions:	Always	Displays only by request by college
Additional Text:	None	None
Response Options:	Yes radio button, No radio button, or no selection	Yes radio button, No radio button, or no selection
Allows Null:	Yes	Yes
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	None	None
Notes:	None	None

Receiving TANF, SSI, General Assistance

Data Element:	tanf_ssi_ga	tanf_ssi_ga
Description:	To assess if the applicant is currently receiving TANF/CalWORKs, SSI, or General Assistance	To assess if the applicant is currently receiving TANF/CalWORKs, SSI, or General Assistance
Format:	boolean	boolean
Length:	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5
Question Text:	Are you receiving TANF/CalWORKs, SSI, or General Assistance? Yes [radio button, clearable] No [radio button, clearable]	Are you receiving TANF/CalWORKs, SSI, or General Assistance? Yes [radio button, clearable] No [radio button, clearable]
Conditions:	Always	Displays only by request by college
Additional Text:	None	None
Response Options:	Yes readio button, No radio button, or no selection	Yes radio button, No radio button, or no selection
Allows Null:	Yes	Yes
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	None	None
Notes:	None	None

Athletic Interest: Intercollegiate

Data Element:	athletic_intercollegiate	athletic_intercollegiate
Description:	On the Needs & Interests tab (Athletic Interest field group) applicant can indicate interest in intercollegiate team sports participation	On the Needs & Interests tab (Athletic Interest field group) applicant can indicate interest in intercollegiate team sports participation
Format:	boolean	boolean
Length:	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5
Question Text:	Are you interested in participating in a sport while attending college? [radio button] Yes, I am interested in one or more sports, including the possibility of playing on an intercollegiate team.	Are you interested in participating in a sport while attending college? [radio button] Yes, I am interested in one or more sports, including the possibility of playing on an intercollegiate team.
Conditions:	Always	Displays only by request by college
Additional Text:	(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)	(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)
Response Options:	Yes radio button or no selection	Yes radio button or no selection
Allows Null:	Yes	Yes
Pop-Up Help:	Levels of College Sports California Community Colleges generally offer the opportunity to participate in sports at various levels, though not all colleges offer sports at all levels. At the highest level, intercollegiate teams (also called ‘varsity teams’) represent the college in competition against other colleges, typically in conferences under the authority of the California Community Colleges Athletic Association (CCCAA). For more about this level of college sports, see the website for the CCCAA (www.cccaasports.org{hyperlink opens in another tab/window}) and the college’s website. {Replace ‘the college’s website’ with ‘the <CollegeName> website (<URL/hyperlink>)’ if feasible}. Intramural and club sports allow students to participate at a less rigorous level than the intercollegiate teams and/or to play a sport for which the college does not field an intercollegiate team. In intramural sports, several teams from the college play each other in college-sponsored competitions. In club sports, the clubs are sanctioned by the college but make or find their own opportunities for competition.	Levels of College Sports California Community Colleges generally offer the opportunity to participate in sports at various levels, though not all colleges offer sports at all levels. At the highest level, intercollegiate teams (also called ‘varsity teams’) represent the college in competition against other colleges, typically in conferences under the authority of the California Community Colleges Athletic Association (CCCAA). For more about this level of college sports, see the website for the CCCAA (www.cccaasports.org{hyperlink opens in another tab/window}) and the college’s website. {Replace ‘the college’s website’ with ‘the <CollegeName> website (<URL/hyperlink>)’ if feasible}. Intramural and club sports allow students to participate at a less rigorous level than the intercollegiate teams and/or to play a sport for which the college does not field an intercollegiate team. In intramural sports, several teams from the college play each other in college-sponsored competitions. In club sports, the clubs are sanctioned by the college but make or find their own opportunities for competition.
Field Error Check:	None	None
Page Error Check:	Required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”	If displayed on screen, required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”
Notes:	This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.	This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.
XAP Field:
Revision Log:

Athletic Interest: Intramural

Data Element:	athletic_intramural	athletic_intramural
Description:	On the Needs & Interests tab (Athletic Interest field group) applicant can indicate interest in intramural sports participation.	On the Needs & Interests tab (Athletic Interest field group) applicant can indicate interest in intramural sports participation.
Format:	boolean	boolean
Length:	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5
Question Text:	Are you interested in participating in a sport while attending college? [radio button] Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team.	Are you interested in participating in a sport while attending college? [radio button] Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team.
Conditions:	Always	Displayed by request by college
Additional Text:	(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)	(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)
Response Options:	Yes radio button or no selection	Yes radio button or no selection
Allows Null:	Yes	Yes
Pop-Up Help:	Levels of College Sports California Community Colleges generally offer the opportunity to participate in sports at various levels, though not all colleges offer sports at all levels. At the highest level, intercollegiate teams (also called ‘varsity teams’) represent the college in competition against other colleges, typically in conferences under the authority of the California Community Colleges Athletic Association (CCCAA). For more about this level of college sports, see the website for the CCCAA (www.cccaasports.org{hyperlink opens in another tab/window}) and the college’s website. {replace ‘the college’s website’ with ‘the <CollegeName> website (<URL/hyperlink>)’ if feasible} Intramural and club sports allow students to participate at a less rigorous level than the intercollegiate teams and/or to play a sport for which the college does not field an intercollegiate team. In intramural sports, several teams from the college play each other in	Levels of College Sports California Community Colleges generally offer the opportunity to participate in sports at various levels, though not all colleges offer sports at all levels. At the highest level, intercollegiate teams (also called ‘varsity teams’) represent the college in competition against other colleges, typically in conferences under the authority of the California Community Colleges Athletic Association (CCCAA). For more about this level of college sports, see the website for the CCCAA (www.cccaasports.org{hyperlink opens in another tab/window}) and the college’s website. {replace ‘the college’s website’ with ‘the <CollegeName> website (<URL/hyperlink>)’ if feasible} Intramural and club sports allow students to participate at a less rigorous level than the intercollegiate teams and/or to play a sport for which the college does not field an intercollegiate team. In intramural sports, several teams from the college play each other in
	college-sponsored competitions. In club sports, the clubs are sanctioned by the college but make or find their own opportunities for competition.	college-sponsored competitions. In club sports, the clubs are sanctioned by the college but make or find their own opportunities for competition.
Field Error Check:	None	None
Page Error Check:	Required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”	If displayed on screen, required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”
Notes:	This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.	This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.

Athletic Interest: No

Data Element:	athletic_not_interested	athletic_not_interested
Description:	On the Needs & Interests (Athletic Interest field group) applicant can indicate they are not interested in sports participation.	On the Needs & Interests (Athletic Interest field group) applicant can indicate they are not interested in sports participation.
Format:	boolean	boolean
Length:	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5	Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5
Question Text:	Are you interested in participating in a sport while attending college? [radio button] No, I am not interested in participating in a sport (beyond taking P.E. classes).	Are you interested in participating in a sport while attending college? [radio button] No, I am not interested in participating in a sport (beyond taking P.E. classes).
Conditions:	Always	Displayed by request by college
Additional Text:	(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)	(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)
Response Options:	No radio button or no selection	No radio button or no selection
Allows Null:	Yes	Yes
Pop-Up Help:	None	None
Field Error Check:	None	None
Page Error Check:	Required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”	If displayed on screen, required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”
Notes:	This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.	This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.

CCCApply Public Documentation

2018-37B: CCCApply Redesign - Low-Hanging Fruit #2

Business Need

CCCApply Redesign Project

Risks

Change Request Approval Process

Proposed Change Requirements

Revise & Remove Questions from the Residency Page

Remove/Hide the first three questions from the Special Residency section for all users by default

Reorder the questions on the Residency Page for all users

Revise the "Out of State Activities" Section

Revise & Remove Questions from the Education Page

Add skip logic to the College Enrollment Status field to show/hide college questions based on enrollment status

Un-estimated Change Request: Add Dual Enrollment Value to College Enrollment Skip Logic

Proposed Changes to the Enrollment Status

Higher Education Level (College)

Number of Colleges Attended

Remove Questions from the Needs & Interests Page

Remove the "Are you comfortable reading and writing English?" question from the Needs & Interests page for all users

Remove the "Financial Assistance" section and the "Are you interested in receiving information about money for college? question from the Needs & Interests page for all users

Remove the"Are you receiving TANF/CalWorks, SSI, or General?" question from the Needs & Interests page for all users

Reconfigure the Athletic Interest question to be an "opt-in" question for some college users

Requirements Deadlines

Changes to Data Dictionary Elements

Residency Page Data Elements

Education Data Dictionary Elements

Needs & Interests Data Dictionary Elements