2019-10: Changes to Parent/Guardian Information section in CCCApply

As a college admissions staff, I need an appropriately worded statement (response option bullet) added to the Parent/Guardian Information section of the Application for students under age 19, who are current or former foster youth, in order to identify whether they should be determined independent, or dependent on a parent or guardian for the purpose of determining their residency status.

Dependency Status

<dependent_status>

An additional bullet of language will be added to the Dependency Status section in the Parent/Guardian Information section that appears to minors. The statement will include a hyperlink to an existing pop-up Help box 

Does this change affect any other state or federal regulations or requirements?

Data Element:

dependent_status

Description:

Whether applicant is a minor subject to care and control of guardian per residency law—and if not, whether applicant is a non-minor or an independent minor.

Format, Length:

bpchar, 1

Values:

1 = Applicant is dependent.  Selected “None of the statements above is true about me.”

2 = Applicant is under 19 and independent.  Selected “At least one of these statements is true about me”.

3 = Applicant is 19 or older and therefore independent. The applicant will not have been presented with the parent/guardian questions.

Allows Null:

No

Default:

3

Usage:

If this field = 1, parent/guardian questions are asked and many residency-related questions are reworded to refer to parent/guardian rather than “you”.

Notes:

General law identifies a ‘Minor’ as under age 18; however, the “Evidence of Intent” rules in the Student Attendance Accounting Manual (Chapter 2), based on Title 5 section 54024, specify ‘under 19 years’ as the differentiating criterion, superseding general law.

personal_info table

Xap Field:

over19OrMarried

Revision Log:

~~

Question Text:

See mockup for Personal Information Screen.

Remove the note in the data table and replace with the language text that currently appears on screen:

By California law, qualification for resident tuition is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. The following questions will be used to determine whether or not you need to provide parent or guardian information for the purposes of determining residency. Your response will not affect your admission to college.

Conditions:

Appears only if the applicant will be under 19 at RDD.

Response Options:

Add the following to the DED, which currently has nothing listed other than the first sentence:

Must select one of the two radio buttons.

• At least one of the following statements is true about me
• None of the statements above is true about me

Pop-Up Help:

If any of the hyperlinks in the Question Text is clicked, a pop-up is displayed with the following text:

Parent: For the purposes of this college application, your parent is a natural or adoptive mother or father with whom you live and/or who provides your support, care, and control. If you have two parents, you can enter the name of either one.

Guardian: For the purposes of this college application, your guardian is a person other than a parent who has been legally appointed to provide your support, care, and control. If you have two guardians, you can enter the name of either one.

Emancipated: Being emancipated means that you have been legally released from the care and control of parent(s) and/or guardian(s), and are now responsible for your own care and control.

To be considered legally emancipated for the purposes of this college application, you must have received a declaration of emancipation from a California court, or have been legally emancipated in another U.S. state.

Self-Supporting:

You are considered to be self-supporting if you do not receive any financial support from a parent or legal guardian in the year leading up to the start of the term for which you are applying.

Financial support you may receive from colleges, institutions, or individuals who are not your parent or legal guardian does not affect whether you are considered self-supporting.

NOTE: Keep all the existing pop-up Help boxes and ADD a new one for "foster care". 

Add additional Pop-Up Help box - that links from  "foster care" words in the new statement added to the "At least one of the following statements is true about me:"

The statement is:  I was in foster care at any time after my 13th birthday

The hyperlink (foster care) - pops up box with the following text:

You have been in foster care if you were removed from your biological family through an order by a court, which can include placement with foster parents, in a group home, or with relatives/extended family members. If you were living with relatives you must have been placed through the foster care system by an order of the court. Foster Care includes, but is not limited to, placement in out-of-home care under the supervision of the Juvenile Probation Department. As long as you were placed within the foster care system by order of a court, you were in foster care. Having a legal guardian does not necessarily mean that you have been in foster care. If you need assistance with determining whether you were in foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must select one of the options related to your parent or guardian status.”

Notes:

This question determines whether someone who will be under 19 on RDD is subject to care and control of their guardian for purposes of determining residency. For residency purposes (unlike in general law), a minor is defined as someone under 19 years of age.

Data Element:

personal_info:   dependent_status

Data Element:

pg_lastname

Description:

Applicant’s response to conditional question for Parent/Guardian Last Name

Data Element:

pg_firstname

Description:

Applicant’s response to conditional question for Parent/Guardian First Name

Format, Length:

varchar,  20

Values:

Text string up to 20 characters

Allows Null:

Yes

Default:

None

Usage:

Notes:

personal_info table

Xap Field:

Guardian/Parent name - first

Revision Log:

~~

Question Text:

First Name [textbox]

Conditions:

Only displayed if previous response indicates the person is under 19 and not independent.

Additional Text:

Response Options:

Text string

Hover Help:

Enter the first name of one parent or guardian. If you have two parents or guardians, you can choose either one.

Pop-Up Help:

Field Error Check:

None

Page Error Check:

None: optional response

Notes:

Data Element:

personal_info: pg_firstname

Format, Length:

varchar,  25

Values:

Text string up to 25 characters

Allows Null:

Yes

Default:

None

Usage:

Notes:

pesronal_info table

Xap Field:

Guardian/Parent name - last

Revision Log:

~~

Question Text:

Last Name [textbox]

Conditions:

Only displayed if previous response indicates the person is under 19 and not independent.

Additional Text:

Response Options:

Text string

Hover Help:

Enter the last name of one parent or guardian. If you have two parents or guardians, you can choose either one.

Pop-Up Help:

Field Error Check:

None

Page Error Check:

Required response; else error message, “You must provide the last name of your parent or guardian.”

Notes:

Data Element:

personal_info: pg_lastname

Data Element:

pg_rel

Description:

Applicant’s response to conditional question for Parent/Guardian Relationship

Format, Length:

bpchar,  1

Values:

M = Mother

F  = Father

G  = Guardian

Null = No response (question not asked)

Allows Null:

Yes

Default:

None

Usage:

Notes:

personal_info table

Xap Field:

guardianOrParentRelation

Revision Log:

~~

Question Text:

Relationship [menu]

Conditions:

Only displayed if previous response indicates ‘I am under the care and control of a parent or guardian’.

Additional Text:

Response Options:

M = Mother

F = Father

G = Guardian

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must specify the relation of your parent or guardian to you.”

Notes:

Data Element:

personal_info: pg_rel