Data Element:

hs_edu_level

Description:

Applicant’s response to High School Education Level question

Format, Length:

bpchar, 1

Values:

3 = Received high school diploma from U.S. school
4 = Passed a high school equivalency test and received a certificate of high school equivalency
5 = Received a Certificate of California High School Proficiency
6 = Received a diploma/certificate of graduation from a Foreign secondary school
1 = Will be enrolled in high school (or lower grade) and college at the same time
2 = Currently enrolled in adult school
0 = Not a graduate of, and no longer enrolled in high school

Allows Null:

No

Default:

None

Usage:

Notes:

SB11, SB15

Xap Field:

highSchoolEdLevel

Revision Log:

~~

Question Text:

High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]

Conditions:

Always

Response Options:

3 = Received high school diploma from U.S. school
4 = Passed a high school equivalency test and received a certificate of high school equivalency
5 = Received a Certificate of California High School Proficiency
6 = Received a diploma/certificate of graduation from a Foreign secondary school
1 = Will be enrolled in high school (or lower grade) and college at the same time
2 = Currently enrolled in adult school
0 = Not a graduate of, and no longer enrolled in high school

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must select your High School Education Level.”

If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”.

If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.”

If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.”

Notes:

Relates to SB11.

Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.

education table

Data Element:

education: hs_edu_level

Data Element:

hs_comp_date

Description:

Applicant’s response to High School Completion Date question

Format, Length:

date, 10 (download format is yyyy-mm-dd)

Values:

Valid date

Allows Null:

Yes

Default:

None

Usage:

Notes:

education table

Xap Field:

highSchoolCompletionDate

Revision Log:

~~

Question Text:

High School Completion Date Month       

Day        Year

[menu]        [menu]        [textbox] yyyy

Conditions:

Appears only if High School Education Level is one of the following:

3 = Received high school diploma from U.S. school

4 = Passed the GED, or received a High School Certificate of Equivalency

5 = Received a Certificate of California High School Proficiency

6 = Received a diploma/certificate of graduation from a Foreign secondary school

Additional Text:

“If unsure of the exact day, please estimate.”

Response Options:

Valid date

Pop-Up Help:

None

Field Error Check:

Date must be before "July 1, RDDYear” if RDDmonth is May or June; else error message "Your High School Completion Date cannot be after 06/30/<year of RDD>. Please correct the completion date and/or your High School Education Level.”

Year must be after 1900; else error message, “You must enter a 4-digit year after 1900.”

Day must be valid for month; else error message, “The day you selected is not valid for the month you selected.”

If mm/dd is February 29, year must be a leap year; else error message, “The day you selected is not valid for the year you entered.”

Page Error Check:

Required selection; else error message, “You must specify your High School Completion Date. If unsure of the exact day, please estimate.”

Date must be after Date of Birth; else error message, “Your High School Completion Date cannot be before your date of birth; please correct.”

Date must be on or before RDD; else error message, “Your High School Completion Date cannot be after <RDD >. Please correct the date and/or your High School Education Level.”

If term applied for starts in either May or June in the same year as the applicant’s hs_comp_date, then the hs_comp_date must be before RDD or before July 1, ‘RDDYear'; else error message: "Your High School Completion Date cannot be after <RDD >. Please correct the completion date and/or your High School Education Level.”

Notes:

The HS Completion date can be after the <current date>, but should be before the Residency Determination Date <RDD>, which is the day before the Term start date <term:start_date>.

Each term has a unique <RDD>. The <RDD> is based on the term:start_date which is configured by the college in the Terms tab in the Administrator. The <RDD> appears in the question prompt text for all fields that are used in the Residency algorithm. High School students

Applying to a term that begins after they graduate (or equivalent) should be advised to read and understand the <RDD> carefully and answer questions according to that date and not the current date, which is a common oversight.

Data Element:

education: hs_comp_date