Design and implement a streamlined variation of the online Standard Application for students enrolling exclusively in Noncredit courses
that is free from the CCC residency-determination questions and
The application should have a unique URL for tracking purposes that sets the Noncredit applicant on a residency-exempt "path" through the Standard Application
hiding all questions that are not specifically required by local, state, and federal mandate or required to identify the student's personal information and CCC student ID account.
The Noncredit workflow is basically a custom residency-free variation of the Standard Application, and all pre-application and post-submission workflows are exactly the same
In the first version of the application - college-configured Terms and Majors (and Major Categories) are the same as your Standard Application (configured in the Administrator)
Noncredit Rules and Messages can be configured in the Administrator under the Standard application
Noncredit applications can be "reset" for download using the same module in the Administrator
The student's submitted Noncredit applications will appear in their "My Applications" page for Standard Applications and In-Progress applications behave the same as in the Standard Application
QUESTIONS ON THE PATH
The Noncredit application path is basically a custom, Noncredit version of the Standard Application, showing only the questions that are required for the Noncredit applicant - everything else functions the same
All Standard Application questions that are hidden (not required) to the Noncredit applicant will store a "null" response value in your existing Standard Application download file
The Noncredit application uses the same database as the Standard Application - all data fields are the same
All questions that appear in the Noncredit workflow are the same as the Standard Application and uses the same data fields from the same submitted applications and in-progress databases
Noncredit submitted applications are downloaded the same way as your current Standard Applications, using the same Download Client (or College Adapter for SuperGlue)
Noncredit submitted app data will be included in your existing Standard Application downloads (submitted applications)
The Noncredit applications do not require a separate set of download files
Other than adding the new data fields* to your existing Format Definition XML file and running the Download Client Jar update file (as usual), there are no special implementation requirements for and no separate download file for this implementation
The Standard Application Job XML doesn't need to change either (again, Noncredit Apps will be included in all existing download processes) (there is not a separate download file or process with the Noncredit application)
ADMIN CONFIGURATION & REPORTING
as the college's Standard Application implementation
Users of the Noncredit application are tracked in the following ways:
URL: The unique college-branded URL tracks the workflow path
Report Center: Noncredit submitted application data is stored in the Report Center under the Submitted Applications folders and reports
Noncredit Status Field: A new field is being added to track the Noncredit application status (<non_credit> = T or F) - which is set when the applicant uses the Noncredit URL and completes/saves the Enrollment page
Noncredit Application Confirmation Numbers: for submitted and in-progress Noncredit applications will have the following format: NC-12345 (each Noncredit application confirmation number - and App ID - will begin with "NC-")
Residency Status Field:
Integrity Flag (81):
By implementing the new Noncredit workflow via separate URL process, users will not be adding a self-identifying question to the application - there will be, in effect, two front doors (URLs) to the same application. The colleges will be responsible for managing/distributing the different URLs to students.
The goal of the CCCApply Redesign Workgroup is to implement a solution by March 1, 2019 - possibly a short-term solution until the next version of CCCApply is developed (tentative TBD 2020 release) in order to support students applying for Fall 2019 classes. The Workgroup put together a sub-committee to review which questions were no longer required now that residency determination is no longer required for Noncredit students. One such meeting was held on October 11, 2018, which reviewed the language in the assembly bill and the objectives of the Workgroup. The change requirements that resulted from one or more meetings are outlined (detailed) in the Change Requirements section below.
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With the passage of Assembly Bill 3101, CCCApply has been working with the Chancellor's Office to determine how to comply with the new legislation requirements pertaining to Noncredit students and their exemption from residency determination when enrolling exclusively in free, not-for-credit courses in the CCC system.
In June 2018, the Chancellor's Office - led by V.C. Omid Pourzanjani, started a workgroup of stakeholders across the system called the CCCApply Redesign Workgroup. One of the sub-committees of that main group was dedicated to this Noncredit revision issues. The change requirements below were identified by way of this sub-committee. Several options have been explored, including:
- Option 1: Revise the Standard Application to include a Noncredit "path" which would exempt the Noncredit student from the residency determination. Ask the student to self-identify and then branch out or add skip logic to hide questions that are not applicable to the student
- Option 2: Continue to allow colleges to use paper and other outside application methods for Noncredit
- Option 3: Modify the current Standard Application for Noncredit and use a separate URL to differentiate between the Credit and Noncredit applications.
Another immediate problem/issue is the timeline/schedule that the Chancellor's Office is requesting for one or more solutions in the short-term. The goal is to have CCCApply revised by March 1, 2019 in order to support students applying for Fall 2019 classes. The Workgroup has put together a sub-committee to review which questions were no longer required now that residency determination is no longer required for Noncredit students. One such meeting was held on October 11, 2018, which reviewed the language in the assembly bill and the objectives of the Workgroup. The change requirements that resulted from one or more meetings are outlined (detailed) in the Change Requirements section below.