COCI 3.1 Release Notes - Reformatted

User Settings

Issue of spaces being added to fields on Manage User page resolved:

• Resolved a system bug that was automatically adding spaces to the beginning or end of several fields on the Manage Users screen.

Infrastructure/MISC updates included in 3.1

Infrastructure tickets included in the release are listed below. these tickets apply to the underlying COCI codebase and should be invisible to end users.

Both Course and Program Submissions

Export to excel added to All Courses and All Programs pages:

• Users can now export filtered or unfiltered results from the All Courses and All Programs pages to excel

• The report is limited to 24,999 records per export and users will see a pop up explaining the report size limit if the report is too large to generate

• All users able to access the All Courses and All Programs pages can export the results to excel.

• The exported program report contains the following data elements: College, Program Control Number, (SP00), Program Award (SP02), Program Goal, Program Title, Proposal Status, Submitter, Reviewer, Submitted Date, Proposal Create Date, TOP Code (SP01), CIP Code, Program Effective Start Date, Distance Education, Apprenticeship, CDCP Eligibility Criteria, Total Core Courses, Total Core Hours, Total Elective Courses, Total Elective Hours, Minimum Units for Degree, Maximum Units for Degree, Minimum Units for Major or Area of Emphasis, Maximum Units for Major or Area of Emphasis, Minimum Required Certificate Units, Maximum Required Certificate Units

• The exported course report contains the following data elements: Control Number (CB00), College, Title, Department Name (CB01A), Department Number (CB01B), Submitter, Reviewer, Proposal Status, Submitted Date, Proposal Create Date, TOP Code (CB03), Credit Status (CB04), Transfer Status (CB05), Course Basic Skills Status (CB08), SAM Priority Code (CB09), CWE Status (CB10), Course Classification Status (CB11), Approved Special Class (CB13), Course Prior to Transfer Level (CB21), Noncredit Category (CB22), Funding Agency Category (CB23), Course Program Status (CB24), Minimum Contact Hours, Maximum Contact Hours, Minimum Course Contact Hours, Maximum Course Contact Hours, Minimum Outside of Class Hours, Maximum Outside of Class Hours, Units of Credit - Minimum (CB07), Units of Credit - Maximum (CB06)

Date Submitted Added to Results Table on All Courses and All Programs pages:

• Date Submitted was added to the results table on the All Courses and All Programs pages.

• This column is sortable

• the Last Updated column remains on the report and has been moved to the far right. 

Workflow settings for Deleted Courses and Programs:

• Available actions for deleted courses and programs updated to only show "View" and "History" actions to College Submitters, COCI Read Only and CCCCO Reviewer users.

• COCI Support retains the ability to restore deleted courses and programs.

Approval Letters removed from "Make a Copy" drafts:

• Approval letters were being copied along with all other proposal documents when "make a copy" was selected on the manage program or manage course pages.

• Approval letters pulled out of documents copied to new, draft proposal.

• Once submitted the new proposal would receive a unique CCN or PCN and the approval letter specific to that proposal would be generated at that time. 

Other improvements for both Courses and Programs:

• Other minor and/or low impact improvements and bug fixes that apply to program and course submissions.

Course Submissions

C-ID lookup added as optional field to Manage Course page when Transfer Status is set to "A" or "B":

• Read-only integration between COCI and C-ID allows college submitters to add articulation details from C-ID directly into the COCI course without leaving COCI or uploading additional attachments.

• College Submitter presented with same C-ID information that is available on https://c-id.net/courses/search

• Using the lookup is entirely optional. 

Substantial change tracking added to history of new proposal:

• Users are now able to identify whether a course proposal originated as a result of a substantial change. 

• A comment is added to the new draft course proposal stamping the substantial change and the course of origin on the Course History page. 

• The notes on the course of origin can be found in the comments history with the details of the fields that triggered the sub change, the submission number of the original course and a link to the original course.

Other course submission improvements:

• Minor or low impact improvements and/or bug fixes that specifically apply to course submissions.

Program Submissions

CCN lookup field added to All Programs page:

• Course Control Number field added to search criteria on All Programs page. 

• When a control number is entered in the field the results table will update to show all programs that CCN is currently associated with. 

• This field searches on an exact match. For example, entering CCC00027 in the Course Control Number search field will return zero results in the table, however entering the entire control number returns 2 results. 

C-ID Status Document field validation updated:

• based on feedback from the CCCCO, the system behavior of the C-ID Status Document field has been updated to display the "Remove" checkbox for all C-ID status documents uploaded. 

• Users are still required to upload supporting documentation for A.A-T or A.S-T programs and will see the standard validation message upon submitting if there is not at least 1 document uploaded to the C-ID Status Document field. 

Resubmits/Revisions set to "Review" Status when Auto-Approval is off:

• Courses in "Revision" status were being set to "Submitted" status when users resubmitted the course. 

• A fix was applied and courses sent to revision will now go back to "Review" status after being resubmitted if the original reviewer is still an active CCCCO Reviewer. 

• If the original reviewer is no longer active, the resubmission will go into "Submitted" status and be added to the queue of another CCCCO Reviewer. 

• Status changes captured and displayed in history.

Substantial change flag removed on "Make a Copy" submissions:

• Some fields on "make a copy" drafts still had substantial change check/flags enabled 

• All substantial change flags on these drafts have been removed.

• All drafts without a CCN assigned will be treated as brand new proposals when the user clicks "Submit"

All C-ID status documents associated to a program now display on View and Review pages:

• A display setting was preventing all C-ID status documents uploaded on the Manage Program page from displaying on View Program and Review Program pages.

• This issue is specific to the C-ID status document section of a program proposal and was only occurring in cases where multiple documents with the document type of C-ID Status Document were uploaded. 

• this setting has been updated and all documents loaded by the college submitter will now display on all three pages - Manage Program, View Program, Review Program.

Other program submission improvements:

• Other minor and/or low impact improvements and bug fixes specific to program submissions.

Both Course and Program Reviews

Date Submitted Added to CCCCO Reviewer queues on My Courses and My Programs pages:

• Date Submitted was added to the CCCCO Reviewer queues on the My Courses and My Programs pages.

• This column is sortable. 

• the Last Updated column remains on the report and has been moved to the far right. 

Course Reviews

Fields removed from Review Course page:

• The District Governing Board Approval Date field was removed from the Review Course screen at the request of the CCCCO because it is a field that does not factor into the CCCCO Reviewer evaluation.

Program Reviews

Articulation Details available to Reviewers as part of Program Review:

• Read-only integration between COCI and C-ID allows college submitters to add articulation details from C-ID directly into the COCI course without leaving COCI or uploading additional attachments.

• College Submitter presented with same C-ID information that is available on https://c-id.net/courses/search

• Using the lookup is entirely optional. 

All C-ID status documents associated to a program are display on View and Review pages:

• A display setting was preventing all C-ID status documents uploaded on the Manage Program page from displaying on View Program and Review Program pages

• This issue is specific to the C-ID status document section of a program proposal and was only occurring in cases where multiple documents with the document type of C-ID Status Document were uploaded. 

• This setting has been updated and all documents loaded by the college submitter will now display on all three pages - Manage Program, View Program, Review Program.