COCI 1.6 Release Notes

Production release: 11/2/2017

COCI version 1.6 contains critical bug fixes and improvements to existing features. Many thanks to the users who volunteered to be testers for this release. If you would like to participate in testing for an upcoming release please contact Pamela Shaw at pshaw@ccctechcenter.org.

COCI Testing Community

Review Testers: Raul Arambula, David Garcia, Eric Nelson, Kevin Olson, Chantée Guiney, Patti Blank

Submitter Testers: Shelly Hess - San Diego College District, Dixie Krimm - Imperial Valley, Sharon Awad - Chaffey, Darla Ramirez - Citrus, Irena Zugic - Santa Monica, Marilyn Perry - San City, Heather Townsend - Modesto, Kevyn Montano - American River

CCCTC Testers: Pamela Shaw, Rachel Stamm

COCI 1.6 Release Contents

The following items were resolved in the COCI 1.6 release. The numbers below reference the issue ID number in the CCCTC issue tracking system.

Updates visible to or pertaining to all users

Ticket #	Description	Notes
CC-1195	Program Control Numbers being assigned upon approval - Fixed	Control numbers for programs are generated at the time of approval and the user will be able to see the PCN the same day the proposal itself is approved.
CC-1173	New - Site Admin can set any proposal any status (master validation override)	This feature allows support and CCCCO staff to "force" a proposal into its appropriate status, even if the submitter is experiencing validation errors and/or if a proposal should ever return to a status with no other action buttons. Users who need a proposal moved and who do not have the permissions to get the proposal to the correct status should contact support at: cociappsupport@openccc.zendesk.com. Please use "Change Proposal Status" as the subject line of your support request, and attach a spreadsheet of all programs or courses that need their status changed. Please include any pertinent information (current status, change status, justification details, if applicable: control number, etc.)
CC-1203	Add link in the site footer to User Guides.	Link at the footer of each page directs users to: COCI Resources for End Users This page contains support documentation, known issues, release notes and archived training materials.
CC-1199	Search Filters retained for courses and programs	Users can now use filters to narrow results on main pages, edit an individual result and clicking on either the "return to course list" or "return to program list" will result in the user being returned to the main page with the filtered results still applied.
CC-1089	TOP codes display in order
CC-1219	All TOP codes should have a decimal between the 4th and 5th digits
CC-1125	History tables contain text instead of codes per field	Please see known issues for additional information on history table display.
CC-1222	Filter by "Active" status on main courses and programs page - Fixed	"Active" now populates on the proposal status drop downs on the main course and programs pages

Updates visible to or pertaining to College Submitter

Ticket #	Description	Notes
CC-1197	False "duplicate record" validation message removed. "Skip duplicate record" checkbox fixed.	Users are no longer being blocked from submitting courses with a same or like title; skip duplicate record checkbox is enabled allowing the user to decide if its appropriate to continue with the submission with similar attributes to one already in the system.
CC-1190	Adding Courses to Programs	Only Active records appear when adding a course to a new or existing program.
CC-1186	Assigning a Control Number after a substantial change course or program proposal is approved.	Programs are assigned a control number immediately after being approved by a CCCCO reviewer; Courses are assigned a control number as part of the MIS batch. Please see known issues for additional notes on course control numbers.
CC-1146	Error message when Submitter tries deactivating or reactivating credit courses from main Course screen	User is able to activate or deactivate a course or program from the main screen. Please see known issues for additional notes on proposal workflow when activating a course or program.
CC-1128	New - Justification field	A justification field has been added and is required when making changes to any proposal that was previously approved. This includes activating and deactivating proposals, and when making sub and non sub changes.
CC-1119	New - User can remove documents when editing courses and programs	In Edit mode, users can now remove documents associated to courses and programs by clicking "Remove Attachment" in the Supporting Documents section of proposal, and clicking "Save" or "Submit". When the status of the submission is "Submitted" removing the documents will put the proposal back into "Draft" status and the user will need to resubmit. Please see known issues for additional notes on removing documents from legacy submissions.
CC-1227	Duplicate record indicator incorrectly flagging - fixed.	Users are no longer blocked from submitting proposals with similar attributes but differing TOP codes and Department Name/Number.
CC-1123	Required responses for District Governing Board Approval Date, Program Review Month Program Review Year - Fixed.	These fields will only trigger a required response when submitting a course or program. Users are able to work iteratiely with draft proposals, and save his/her work without being required to complete these data elements.
CC-1225	JAC fields flagging required when Apprenticeship is not selected - Fixed
CC-1251	enable CB06 and CB07 as sub change fields	the 1.5 release disabled the substantial change flags for CB06 and CB07. This release has them re-enabled as substantial change fields. Users should not receive a substantial change flag upon hitting save when the calculated result is the same as the manually entered result. 0.00 is an acceptable response and the calculation can be overwritten. Please see known issues for additional information for non credit course submissions.
CC-1235	Populating Min/Max fields in program proposal with 0.00 when previous value was null should not trigger a sub change - Fixed	The system previously required at least a 0.01 response in these fields for Certificates. 1.6 updated all 0.01 responses to 0.00 and the system will now allow 0.00 as a response.
CC-1187	Non-Credit Courses should not require Min/Max "Outside of Class Hours" - Fixed
CC-1239	Course and Program status association - Fixed	The status of a particular course is no longer connected to the status of the program its linked to. Courses in Active status retain that status when associated with a Draft program. Please see known issues for additional information for previously Active courses now in Draft status.
CC-1039	New - Approval Letters generated for CREDIT Courses and Programs after Control Number is assigned	After credit coures and programs are assigned a control number, the approval letter is automatically generated and attached to the proposal. Please see known issues for for additional information on legacy and noncredit submissions.
CC-1213	Proposals stuck in statuses with no available actions - Fixed	"Hold" "Delete" and "Approve" have been removed as potential statuses - they will no longer display to any user except for site admin, and any workflow connections that could have resulted in a proposal being assigned any of these statuses has been removed. Proposals that had the status of "Hold" should now have the status of "Active". "Approve" proposals were updated to the status of "Approved" and any proposal with the status of "Delete" was updated to "Deleted".
CC-1115	Program Review month and year are populated	A data correction script was run to restore responses to these data elements, where possible.

Updates visible to or pertaining to Reviewer

Ticket #	Description	Notes
CC-1202	New - Comments field availble for new hours fields	Reviewers can now provide comments against the new hours fields, which will display back to the submitter if needed.
CC-1068	New - Sub Change indicator visible when reviewer begins the review process	When a reviewer begins his/her review s/he will see a visual indiactor flagging the proposal as a substantial change and highlighting the data elements that have been modified.