CCCApply v.6.14.1 Release Notes: Multi Account Creation Tool

Schedule

OpenCCC/Apply v.6.14.1 deployment schedule:

  • To pilot environment: January 10, 2024

  • To production environment: January 18, 2024

No action required by the college

Release Scope

  • Integration of the multi-account creation feature in the OpenCCC Administrator tool

  • Bug Fixes


Release Summary

This release features a multi account creation enhancement to the existing OpenCCC Administrator tool which will enable colleges to create multiple accounts using a simple upload process without the risk of adding duplicate account (CCCIDs) to the system.

 

Development Background

In early 2023 the CCC Technology Center deployed an enhancement to the CCCApply Administrator that allows authorized staff to create an OpenCCC student account and submit a CCCApply application on behalf of an incarcerated student who is unable to do so themselves. Initially the tool was intended for single account creation use (one account at a time); however due to growing systemwide need to ensure every student has a lifelong CCC student identifier (CCCID), the account creation admin tool has been enhanced to support multi account creation.

 

The OpenCCC Administrator Tool

To support the recent systemwide mandate requiring every student currently enrolled in a California Community College have a California Community Colleges ID (CCCID) for tracking and reporting purposes, a new OpenCCC Administrator system is developed that will allow authorized college staff to create one or more OpenCCC accounts (CCCID) on behalf of students that are unable to create one themselves.

Although approximately 80% of CCC students currently have a CCCID, students who enroll outside of the online systemwide application (i.e., CCCApply) are more likely to not have a CCCID in their local college’s Student Information System (SIS). The objective for the new account creation tool is to provide our colleges and institutions with a simple and efficient process that will ensure every student has a lifelong CCC systemwide account and student identifier.

Read more about the development of the OpenCCC Administrator Tool.

 


How It Works

OpenCCC student accounts are typically created by the student using their unique, personal email address and verified through a two-factor authentication process (2FA) in order to validate and secure their identity information. 

However, in the special cases where the student is unable to complete this process on their own, an authorized staff may now create and validate an account with temporary credentials on their behalf that can be reclaimed by the student at a later date.  This process, although seemingly simple, may require the college to implement new practices and security processes for storing and handling student data.