Release 6.8.0 Summary Notes

Schedule

Description

Date & Time

Description

Date & Time

Release No.

6.8.0

Pilot Release(s)

Monday, November 16 - 5:00pm - 11:00 pm

Production Release

Target Date: Friday, December 4 - 5:00 pm - 11:00 pm

Release Type

Maintenance Window | Feature Release

Scope

Description

Scope

Description

Scope

Applications

CCCApply Standard & Noncredit Application
CCCApply International Application

Changes to Residency Logic

No

Changes to Download Client

No Action Required

Changes to Glue for Apply

No Action Required

Contents

 


Release Summary

This is a major release but includes only a few key changes. The maintenance window for the OpenCCC and CCCApply PILOT environment will begin at 5:00 pm on Monday, November 16, 2020.

Our goal for this release is to expedite an update to the CCCApply Standard and Noncredit applications to align to MIS DED changes made to SB11 and SB15 which were enacted in July, 2020. Other key changes include the critical CCCApply International Application to MyPath integration link, allowing MyPath colleges to streamline the onboarding and matriculation process for F1 international students.

Pilot Preview: Release 6.8.0 changes will be deployed first to the CCCApply PILOT (sandbox) environment for college preview and testing prior to the production release currently scheduled for early December 2020.

Getting to the CCCApply Pilot Environment: Authorized college faculty and staff can preview the release changes in your college’s Pilot environment. Visit the Pilot Environment page for more information.


CCCApply Content Changes


Changes to Align with CCCCO MIS DED Changes in Support of SB554: Adult Education Special Admit

CCCApply is implementing several small changes to key data fields on the Education page in order to align with recent MIS DED changes to SB11 and SB15. These MIS changes were made to comply with California Senate Bill 554 (SB554) allowing students currently enrolled in an adult education program in pursuit of a Certificate of High School Proficiency to also be permitted to enroll at a California community college.

A summary of user interface and data field changes includes:

  • A new data value and response option added to the College Enrollment Status question for adult school special admits

  • A new data value and response option added to the High School Education Level question for adult school special admits

  • A new data value and response option added to the Last School Attended question for adult school students

  • The format for the Last School Attended question was changed as follows:

    • The question format was changed from multiple radio buttons to a dropdown menu

    • The section heading was revised from “Last High School Attended” to “Last School Attended

    • The Help text was updated as needed in English and Spanish

  • The onscreen and Help text for the School Finder function was updated as needed

Key Points

  • All changes have been implemented in the CCCApply Standard and Noncredit applications only

  • All text and language changes have been implemented in English and Spanish

  • The School Finder includes most state and national adult schools

  • There are no new or deprecated data fields and therefore there are no changes required to college downloads or Glue files

  • There are no change implementations required by colleges

  • All new data values will appear in the CCCApply Report Center and CCCApply Administrator Rules

See the Breakdown of Changes & Screenshots below for detailed summary of change specifications and screenshots.


MyPath Feature Enhancement

New Integrated Pathway Between the CCCApply International Application and MyPath

The CCCApply International Application has been enhanced with an integrated workflow path into MyPath, the college-configurable onboarding and matriculation tool developed by the CCC Tech Center.

Similar to the workflow path that exists between the CCCApply Standard and Noncredit applications, colleges can now streamline the admission process for their F1, M1 students with customizable advisor cards, email and SMS text message notifications, and a document upload tool.

 

For colleges that have implemented both MyPath and the CCCApply International Application, contact your College Relations Manager at Enabling Services for help customizing your International MyPath workflow.

Screenshot above: The post-submission confirmation page displayed to International students before linking into MyPath.

Are you interested in learning more about MyPath for your college? Read more about this new integration link. Contact your College Relations Manager at Enabling Services to get started.

Did you know?  The CCCApply Noncredit Application is integrated with MyPath? Contact Enabling Services to schedule a demo.

 


Data Fields & Data Delivery

The table below lists the data field values added in this release (v.6.8.0). A more detailed summary is provided in the Breakdown of Changes & Screenshots section below, and complete data specifications have been updated in the CCCApply Standard & Noncredit Application Data Dictionary v.2020.2.

Type

Data Field

Description

Question

Application

Data Table

Change to Data Delivery?

Type

Data Field

Description

Question

Application

Data Table

Change to Data Delivery?

Data Value Added

enroll_status

Z = Enrolling in adult school and authorized to enroll in college at the same time

College Enrollment Status

Standard & Noncredit

Education

No actions required by college

Data Value Added

hs_edu_level

7 = Will be enrolled in adult school and authorized to enroll in college at the same time

High School Education

Standard & Noncredit

Education

No actions required by college

Data Value Added

hs_attendance

5 = I attended an adult school

Last School Attended

Standard & Noncredit

Education

No actions required by college

No Actions Required: The data field changes implemented in this release (v.6.8.0) do not require any action by colleges to their Download Client downloads, Apply staging table, or Glue delivery files.

College UAT Testing: Colleges are encouraged to preview all 6.8.0 changes in the Pilot environment following the 11.16.2020 Pilot release. Click here for a refresher on getting to the Pilot environment?

Got Glue for Apply? Using Glue for Apply will streamline the delivery of your CCCApply data directly into your college ERP/SIS. Contact the CCCTC Enabling Services team for more information.

 


Breakdown of Changes & Screenshots

The fable below summarizes the user interface and data element changes made in this release (v.6.8.0). See Changes to Align with CCCCO MIS DED above for a narrative overview.

Screenshot

Change Specifications

Data Field / MIS DED

 

UI and code changes made to College Enrollment Status question to comply with SB554 – Adult Special Admit (dual enroll).

  1. New response option added to College Enrollment Status question in English & Spanish:

    1. English:  “Enrolling in adult school and authorized to enroll in college at the same time

    2. Spanish: “Inscribiendome en una escuela para adultos y estoy autorizado para inscribirme al colegio al mismo tiempo.”

  2. New data value added to <enroll_status> to correspond with new response option:

    1. “Z = Enrolling in adult school and authorized to enroll in college at the same time.”

Documentation update only: Removed obsolete validation check from College Enrollment Status from the Data Dictionary for HS dual enrollment confirmation DED table.

  1. Removed text for obsolete validation check from the College Enrollment Status field. Note: Code was never deployed but DED had been updated in error.

 “If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.”

 

CCCApply: College Enrollment Status <enroll_status>

Aligns to:

MIS DED: SB15

 

UI and code changes made to High School Education Level question to comply with SB554 – Adult Special Admit (dual enroll).

  1. New response option added to High School Education Level question in English & Spanish:

    1. English:  “Will be enrolled in adult school and authorized to enroll in college at the same time.

    2. Spanish: ““Inscribiendome en una escuela para adultos y estar autorizado para inscribirse al colegio al mismo tiempo.”

  2. New data value added to <hs_edu_level> to correspond with new response option:

    1. “7 = Will be enrolled in adult school and authorized to enroll in college at the same time”.

  3. New error validation added to <hs_edu_level> field:

    1. If High School Education Level is “Will be enrolled in adult school and authorized to enroll in college at the same time”, then College Enrollment Status must be “Enrolling in adult school and authorized to enroll in college at the same time”, else error message, “Your responses to the College Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.”

CCCApply: High School Education Level: <hs_edu_level>

Aligns to:

MIS DED: SB11

 

 

 

Changes to Last High School Attended <hs_attendance> question and data field

  1. Change to question layout/format from radio button response to dropdown menu.

  2. Revised section/question label text to “Last School Attended”.

  3. Revised Help and error message text from “Last High School Attended” to “Last School Attended” as needed.

  4. Added new data value & response option in English & Spanish (5):

    1. Value: 5 = “I attended an adult school”

    2. English: “I attended an adult school”

    3. Spanish: “Asisti a la escuela de la adultos”

  5. Revised response option for data value #4 FROM: “I did not attend high school and was not homeschooled.” TO:

    1. English: “4 = I did not attend high school or adult school and was not homeschooled.”

    2. Spanish: “4 = No asisti a la escuela preparatoria ni fui educada en casa.”

  6. Added new error validation check to <hs_attendance>: 
    Must be "5 - I attended an adult school" IF High School Education Level is "Will be enrolled in adult school and authorized to enroll in college at the same time”; else error message, "Your responses to the High School Education Level and Last School Attended questions are contradictory. Please fix one or the other.”

CCCApply: Last School Attended: <hs_attendance>

Aligns to:

MIS DED: SB12

 

 

 

 

Changes to the (High School) School Finder table which populates:

  1. Update the conditions that display the School Finder search table to include new adult school value in <hs_attendance>
    TO: "Appears if Country is United States and <hs_attendance> = 1 or = 2 or = 5 - I attended adult school.

  2. Revised the prompt text for the School Finder search table TO: "Enter the name or city of the last school or homeschool you attended. Then make a selection from the list."

  3. Revised the Help information text for School Finder (that appears when user clicks the icon for the school finder) TO, "Please make every effort to find your last school or homeschool using this school finder search field. Begin typing three or more characters of your school name, or the city name, into the search field to display a list of schools that match the criteria. Continue typing to narrow your search results. You may navigate the list using the up and down arrow keys. If your school is not listed, select "My school is not in the list" at the bottom of the list. This field is required."

 

Changes to the Help text for School or Organization & City

  1. Revised the Help information text for "School or Organization" <hs_name> TO: "Enter the name of your last high school, adult school, or homeschool organization."

  2. Revised the Help information text for "City" <hs_city> "School or Organization" TO: "Enter the city in which your last high school, adult school, or homeschool organization was located."

CCCApply: School Finder

Last School Attended / High School Name: <hs_name>

Last School Attended / High School City: <hs_city>

 

Change to a response option in the Highest Grade Completed question in the High School Transcript Information section

  1. Updated display conditions for Highest Grade Completed to “also display IF the <hs_edu_level> = 7 – Will be enrolled in adult school and authorized to enroll in college at the same time.”

  2. Revised existing response option text from: “Currently enrolled in 9th or lower grade” TO: “Currently enrolled in 9th or lower grade, or no high school at all”

CCCApply: Highest Grade Completed: <highest_grade_completed>

 

Change to validation checks in College Education Level question

  1. Updated conditions to also display “College Education Level” <higher_edu_level> to:
    ”Display IF College Enrollment Status <enroll_status> is
    "Z = Enrolling in adult school and authorized to enroll in college at the same time."

CCCApply: College Education Level: <higher_edu_level>

Aligns to:
MIS DED: SB11

 

Change to display condition for “Number of Colleges Attended” section

  1. Updated conditions to display “Number of Colleges Attended” <college_count> to also display if College Enrollment Status <enroll_status> is: "Z = Enrolling in adult school and authorized to enroll in college at the same time."

  2. REMOVED obsolete validation check from DED that was not removed after code change in 2019: “Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary. [checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.

CCCApply: Number of Colleges Attended: <college_count>


Technical Documentation

Description

Version

File Type

Download or Link

Description

Version

File Type

Download or Link

CCCApply Standard & Noncredit Application Data Dictionary

v.2020.2-PILOT

PDF

See CCCApply Standard & Noncredit Data Dictionaries

CCCApply International Application Data Dictionary

v.2020.2

PDF

See International Application Data Dictionaries

CCCApply Download Client User Guide

v.2020

Online Doc

See Download Client User Guide

 

Stay Informed during the release!  Follow the "CCCApply System Alerts" page - and any other category, page or individual post, on CCCTechnology.info.