CCCApply Release 6.16.0 Summary Notes
- Patricia Donohue
Schedule
CCCApply Release v.6.16.0 will be deployed:
To pilot environment: August 26-27, 2024
To production: August 29, 2024
No database changes or data delivery changes were made in this release.
Release Summary
CCCApply Report Center Updates
CCCApply Administrator Updates
Technical Updates & Bug Fixes
Other Release News
CCCApply Administrator Updates
Several updates were made in the CCCApply Administrator, including:
IDme ID Verification Fields Added to the Rules & Messages Modules
Colleges may now create custom email rules and messages using these fields:
IDme Confirmation Timestamp <idme_confirmation_timestamp>
IDme Opt-in Timestamp <idme_option_timestamp>
IDme Workflow Status <idme_workflow_status>
The Reset Downloads Utilities Removed from the CAP Interface
In June 2023, the CCCApply Download Client tool was discontinued from service and is no longer supported. As part of this effort, the Reset Downloads utilities have been removed from the CCCApply Administrator for all CCCApply applications. The latest version of the CCCApply Administrator User Guide reflects this change.
If you have any questions about the discontinuation of the CCCApply download process and/or the delivery of application data through the Superglue College Adaptor, please contact your CCCTC College Experience Manager (CEM) at cems@ccctechcenter.org.
CCCApply Report Center Updates
Several previously released data fields and minor formatting changes, as well as the Full Application Reports for each of the three CCCApply applications. The table below indicates the data field and where it was added in the Report Center.
Data Dictionary Name | Data Field Name in the Report Center | Application(s) | Domain | Report Template / Placement |
|---|---|---|---|---|
SIS Receipt | <sis_receipt> | Standard | submitted_applications | Full Application Report - General Application section REPLACES the Download Status field in General Application section |
Download Status | <status> | Standard | submitted_applications | Removed the Download Status field from the Full Application report. |
Student Parent | <student_parent> | Standard | submitted_applications | Added field and value to the Full Application Report by Confirmation Number for Standard App
|
Dependents 18 & Over | <student_deps_18over> | Standard | submitted_applications | Added field and value to the Full Application Report by Confirmation Number for Standard App
|
Dependents Under 18 | <student_deps_under18> | Standard | submitted_applications | Added field and value to the Full Application Report by Confirmation Number for Standard App
|
IDme Confirmation Timestamp IDme Opt-In Timestamp IDme Workflow Status | <idme_confirmation_timestamp> <idme_optin_timestamp> <idme_workflow_status> | Standard | submitted_applications | Added fields to the Full Application Report by Confirmation Number for the Standard App Move to Page 1 - below Email Address field in the new OPENCCC ACCOUNT INFO section |
Fraud Status | <fraud_status> | Standard | submitted_applications | Added <fraud_status> into the primary Submitted Applications domain. This is the domain that should be used for all new Standard/Noncredit Application ad hoc reports. |
Fraud Score | <fraud_score> | Standard | submitted_applications | Added <fraud_score> into the primary Submitted Applications domain. This is the domain that should be used for all new Standard/Noncredit Application ad hoc reports. |
Technical Updates & Bug Fixes
- 1 Replaced broken links on the Special Links & Opportunities page
- 2 Fixed issue sending In-Progress Application email reminders
- 3 Fixed issue sending Title IX survey monthly admin reports
- 4 Fixed error displaying incorrect message about submitted applications
- 5 Fixed error viewing submitted apps from My Applications page
- 6 Corrected typo in the CCCApply Application footer
- 7 Added missing text on the Review Application page
- 8 Corrected Phone Number for Oxnard College in Confirmation Email
- 9 Corrected Phone Number for Long Beach College in Confirmation Email
Type | Resolved Issue | Notes & Detail |
|---|---|---|
Update | Replaced broken links on the Special Links & Opportunities page |
|
Bug Fix | Fixed issue sending In-Progress Application email reminders | Hotfix v.6.16.1 - A temporary bottleneck in the messenger service prevented the two auto-email reminders from being sent to students who start but do not submit their application within 24 hours or 7 days. This issue has been resolved. |
Bug Fix | Fixed issue sending Title IX survey monthly admin reports | An error in the cccsurvey system was preventing the monthly admin reports from being sent out. This is fixed. |
Bug Fix | Fixed error displaying incorrect message about submitted applications | A database error was incorrectly throwing an error message to users stating their application was not submitted successfully. This issue was reported through the CCC Helpdesk. The issue was resolved within 4 hours. |
Bug Fix | Fixed error viewing submitted apps from My Applications page | An error preventing users from viewing applications submitted prior to December 2023 from their My Applications page was resolved. This issue was reported through the CCC Helpdesk. |
Text Fix | Corrected typo in the CCCApply Application footer | Corrected a typo in the copyright statement in the Application page footer. The word “Colleges” was spelled wrong. |
Text Fix | Added missing text on the Review Application page | Applicant’s response to “No current mailing address (homeless)” will now display properly if the applicant indicates they have no current mailing address because they are homeless. |
Text Fix | Corrected Phone Number for Oxnard College in Confirmation Email | Fixed an issue to allow an updated the college phone number |
Text Fix | Corrected Phone Number for Long Beach College in Confirmation Email | Fixed an issue to allow an updated the college phone number |
Need Help? Colleges can reach CCCTC Staff Support at staffsupportccctc@openccc.zendesk.com for assistance.
Other Release News
The following products and services have been updated this summer 2024 by the CCC Technology Center.
CCC Data Warehouse - Summer 2024 Release
The CCCTC develops and maintains the CCC Data Warehouse, the CCC Data Warehouse Report Server (DWRS) and the CCC Data Warehouse Direct Connect. These services were updated in July/August 2024.
The Data Warehouse Report Server (DWRS) server was updated with the latest stability patches and several updates were made to the following reports: Community College Promise Grant (CCPG) report and Bi-directional Fraud Reports (BDFR).
Several updates were made to the following datasets within DW Direct Connect: Chancellor's Office Curriculum Inventory (COCI) dataset, Course ID (C-ID) dataset, list of current colleges and districts, and replica datasets.
For more information see the release notes here: Release 2024 CCC Data v.2.9.0
SuperGlue & College Adaptor Updates
Several improvements were made in July 2024 to enhance the reliability of application delivery within the conductor workflow system. No schema updates
Data Access & Delivery
Superglue for Apply
As new features and functionality are developed for CCCApply and other systemwide technology applications, it may be necessary for colleges to upgrade their existing Superglue College Adaptor schema to the latest version. For information about the Superglue College Adaptor and your current schema version, please contact your College Experience Manager at Enabling Services for assistance.
Data Warehouse Access
All CCCApply and Student Success Suite data fields are ultimately stored in the CCC Data Warehouse which can be accessed directly via the Data Warehouse Direct Access Connection service and/or, for authorized admins and staff, through the Data Warehouse Report Server.
Documentation
No data element changes were made in this release. The latest CCCApply Data Dictionaries and User Guides are posted in the CCCApply Public Documentation space.
CCCApply Data Dictionaries & User Guides
Description | Doc Version / FILE | Format | Last Release | Last Doc Published |
|---|---|---|---|---|
v.2024.4 | CCCApply v.6.16 | August 2024 | ||
2024-2025 CC Promise Grant Online Application Data Dictionary | v2024-2025.3 | CCCApply v.6.14.4 | August 2024 | |
v.2024.3 | CCCApply v.6.14.4 | August 2024 | ||
| Online | CCCApply v.6.14.4 | April 2024 |
Documentation Sites