Introduction

The CCCApply Administrator is the admin configuration tool for the CCCApply suite of online applications, including the Standard, Noncredit and International admission applications, the California College Promise Grant Online application, and other integrated systemwide technology applications developed by the California Community Colleges Technology Center (CCCTC). The CCCApply Administrator can be accessed by authorized staff and faculty users from the Applications menu in the CCC Administrator.

Contents

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General Information

The CCCApply Administrator User Guide provides authorized college users with implementation and admin configuration instructions for setting up and maintaining individual CCCApply applications.  This document is updated regularly to reflect changes and new functionality implemented with CCCApply application version releases and as needed.

Scope of Document

The CCCApply Administrator User Guide addresses:

• getting to the CCCApply Administrator

• adding and editing authorized users in the User Manager

• configuring required and optional features/functionality

• importing and exporting custom Supplemental Questions (optional)

• using the application-specific Spam Filter utility user interface

• navigating within and between administrator modules for individual CCCApply applications

Out-of-Scope

This Guide does not cover the specifications for configuring and managing custom (optional) supplemental questions. Those details are covered in the Working with Supplemental Questions User Guide.

This Guide does not address application “front-end” specifications such as application questions and responses, format definitions, display conditions, algorithms, or data element specifications. These specs are addressed in the CCCApply data dictionaries, crosswalks, user guides, and other end-user documents located throughout the CCCApply Public Documentation site.

Glossary of Terms

Development Environments: Use and Support

The CCCTC maintains two parallel development environments for systemwide Student Success Suite (SSS) applications, including OpenCCC, CCCApply, CCCMyPath, and other integrated products and services. The CCCTC Production environment delivers the “live” system to end-users, while the Pilot environment provides colleges and districts with a sandbox environment for initial implementations of SSS applications and services, and to stage and test changes to their configurations prior to planned and unplanned product updates and new service roll-outs.

Enabling Services: Implementation & Support

The CCCTC Enabling Services (ES) provides a common-services delivery team for the purpose of ensuring successful adoptions and implementations, and support of Student Success Suite applications and other integrated CCCTC technology solutions across all California Community Colleges.

The Enabling Services team strives to build strong, customer-centric relationships with colleges throughout the implementation process with the following support representatives:

Related Documents & Supporting Resources

The following additional user documentation and resources are available to support CCCApply setup, admin configuration, data delivery and reporting:

• CCCApply Data Dictionaries

• Working with Supplemental Questions User Guide

• CCCApply Report Center User Guide

• SuperGlue for Apply

• SuperGlue Public Documentation Site

• CCCMyPath Administrator User Guide

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Core Application Administrators

The CCC Administrator is the central admin management tool for the CCCApply Applications, the CC Promise Grant Online Application, CCCApply Report Center, and other integrated systemwide applications. Providing a single point-of-entry, college staff and faculty have the ability to configure application settings and customize rules and messages, this scalable service provides a launch pad to integrated admin tools from a single point-of-entry.

Colleges are provided college-specific URLs - configured to their college/district IdP and integrated with the SSO proxy - which authenticates users as they land on the home page. Integrated admin tools, such as the CCCApply Administrator system, no longer have direct URL access. 

The System Administrator module manages User Roles & Access management to authorized users, defining scope of permissions via one set of user credentials (one user account per user, per environment). 

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CCC Administrator Homepage

System Administrator

(Applications->System Administrator)

The System Administrator module manages:  

• SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP

• User management  

• Access management to all integrated CCCTC administrator applications and services through a single point-of-entry

User Manager

(Applications->System Administrator->User Manager)

The User Manager is restricted to CCCTC authorized personnel for the purposes of configuring and managing authorized college & district staff user accounts.

Launching the CCCApply Administrator

(Applications->CCCApply Administrator)

If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.

To launch the CCCApply Administrator application in a new browser window, select CCCApply Administrator from the Applications drop-down menu on the CCC Administrator home page. From there, you can manage the following modules:

• Terms, Majors, and College- and District-level Information

• Custom Supplemental Questions for the CCCApply Standard and CCCApply International applications

• Details of the English Proficiency section in  the CCCApply International application

• Automate Rules and Messages you configure for emails and error messages that display for application submissions

• Manage suspended fraudulent applications in the Spam Filter
  
  

OpenCCC Administrator

The OpenCCC Administrator is available to authorized college and district staff in the Pilot and Production environments. Staff will only be able to access OpenCCC administration tasks for your college or district colleges, depending on your authorized staff user account.

The sole purpose of the OpenCCC Administrator is to create and manage OpenCCC student accounts that are being created by an authorized staff member on behalf of a student who is unable to create their own account.

The admin functionality includes:

• Single OpenCCC account creation

• Multi (bulk) account creation of OpenCCC accounts

For detailed user information, please see the OpenCCC Account Creation Tool document.

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CCCApply Administrator

The CCCApply Administrator is available to authorized staff in the Pilot and Production environments. You will only be able to access administration tasks for your college or district colleges. 

To launch the CCCApply Administrator application in a new browser window, select CCCApply Administrator from the Applications drop-down menu on the CCC Administrator home page. From there, you can manage the following modules:

• Terms, Majors, and College- and District-level information

• Custom Supplemental Questions for the CCCApply Standard and CCCApply International applications

• Details of the English Proficiency section in  the CCCApply International application

• Automate Rules and Messages you configure for emails and error messages that display for application submissions

• Manage suspended fraudulent applications in the Spam Filter

Accessing the CCCApply Administrator

Use the following steps to access the CCCApply Administrator.

1. Log into the CCC Administrator:

   • PILOT: http://<college OR district domain>.pilot.openccc.net/admin

   • PROD: http://<college OR district domain>.openccc.net/admin

    

2. From the landing page, select “CCCApply” from the Applications menu in the CCC Administrator main menu. The CCCApply Administrator application will display in a new window or browser tab.

3. For multi-college district users: Select a college from the Select a college drop-down menu.

4. For single college district users: Your college name will display by default in the Select a college menu.

5. Select the CCCApply application you want to configure from the Applications drop-down menu in the main menu. The applications available include:

• CCCApply (pertains to both the Standard and Noncredit applications)

• International

• CC Promise Grant Online

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The Applications drop down menu is shown in the header
of the CCCApply Administrator homepage.

Layout & Navigation

The CCCApply Administrator’s two top header bars includes global links that always display no matter which application you are managing or which part of the application is in focus.

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User interface components of the
CCCApply Administrator Homepage tool are highlighted.

The table below provides a summary of the CCCApply Administrator’s global links’ functionality.

The table below provides a summary of the CCCApply Administrator’s application-specific link functionality.

Date Fields & Best Practices

We recommend using the Calendar widget when entering dates in date fields instead of free-form text entry. This will ensure correctly-entered date data format for your CCCApply applications.

Other best practices are documented within the module in which they apply, i.e.,:

• Adding a Major

• Creating a Rule Using a Date

Sorting Columns

Throughout the CCCApply Administrator, you can sort table data display by clicking any column header. Clicking a column a second time will toggle it back to its default display (i.e., from descending back to ascending sort order).

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Highlights show summary table column functions.

Exporting Data from the CCCApply Administrator

You can export data in three modules in the CCCApply Administrator:

• Terms

• Majors

• Supplemental Questions

The Terms and Majors modules have Export buttons that export your terms or majors to a .csv file.

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The Export buttons for Terms and Majors

The Supplemental Questions module includes a Download icon that will export a selected page of supplemental questions to a .csv file.

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Download Icon for Supplemental Questions

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Configuring College & District Information

Use the following steps to edit your College & District Information data settings which is used in various ways for the CCCApply, International, and CC Promise Grant applications.

1. Log into the CCC Administrator -> CCCApply Administrator.

2. If you are a multi-college district, select the college for which you want to configure college information from the Select a college drop-down list. If your college is not in a multi-college district your college displays by default.

3. Click the Colleges & Districts drop-down list and select either College Information or District Information to display the College Information or District Information screens.

4. Click Edit to display the Edit College Information dialog box (or the Edit District Information dialog box).
   
   

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5. Make edits in the editable fields provided and click Save.  
   
   

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   College’s Contact Information from the College Information Page

College Information Data Table