The purpose for this “how-to” guide is to provide authorized CCC college staff using the CCCApply Application for Admission* with information and instructions for accessing the new CCCApply In-Progress Applications reports that have been added to the CCCApply Report Center (since June 2020).
About In-Progress Application Data
As an authorized CCC college Admission staff or other authorized college staff conducting outreach and providing support for new applicants, I need the ability to view, run reports, and export approved data for every CCCApply application that is started for my college in order to contact, provide support and/or conduct outreach to prospective students who have expressed interest in applying to my college .
Un-submitted applications are those that were started by an individual but never completed or submitted.
Only available for Standard / Noncredit Applications
Data is not real-time; data refresh occurs daily at 12:00 am
Have an account configured for access
In-Progress application data is only available for the last 30 days from the current data of data are available
Getting to the Report
The image below shows the available “In-Progress Application” report templates available in the CCC Report Center.
Combine Required In-Progress Application Data Fields (Dataset)
Combine the following data fields and import full set into the Apply_In-Progress_Applications data domain or topic* on the Public root in the CCCApply Report Center.
California Community College ID
Legal Name: First
Legal Name: Middle
Legal Name: Last
Legal Name: Suffix
Preferred First Name
Date of Birth
Mailing Address: Street
Mailing Address: City
Mailing Address: State
Mailing Address: Non-USA Province
Mailing Address: Postal Code
Mailing Address: Country
Mailing Address: Same as Permanent
Mailing Address outside U.S.
No Mailing Address - Homeless
No Permanent Address Homeless
Permanent Address: Street1 and Street2
Permanent Address: City
Permanent Address: State
Permanent Address: Non-U.S. State/Province
Permanent Address: ZIP Code or Postal Code
Permanent Address: Country
Main Phone Number
Main Phone: Extension
Main Phone: Text Permission
Second Phone Number
Second Phone: Extension
Second Phone: Text Permission
Main Phone: International
Second Phone: International
NOTE: To identify Noncredit Applications, filter the App_id field to contain the characters “NC” which will appear for each application started from the Noncredit URL.
Apply_In-Progress_Applications" domain ONLY for rows where the App_Ids “timestamp_create” + 24 hours > AND <timestamp_create> Plus 4 WEEKS>
Data Refresh Frequency
Refresh (over-write) the combined data set in the "Apply In-Progress Applications" domain EVERY 24 HOURS (or once every daily) at 12:00 AM.
The refresh over-write should (ONLY show rows where the App_ID is created/started between <current date/time minus 24 hours> AND <current date/time minus 4 WEEKS>
CCCApply Report Center
Running the In-Progress Application “Views”
Delivers four configured Views (reports) for Outreach to Students
Can be used for email blasts, telephone contacts, and bulk mailing