|Change Specification / Technical Notes||Summary||New Download Data Fields or Change to |
|Change to |
|Implement Auto-Population in CCCApply Standard Application|
Opt-in auto-population technology has been added to the CCCApply Standard Application. Using the student's CCCID, the system will search for a previously submitted application within two years of the current date and if found, will display the opt-in question at the top of the MyApplications page. Only non-residency questions will be auto-filled to ensure accurate data is submitted.
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|Add CalWORKS to TANF/SSI Financial Assistance Questions Label||This is an onscreen label (text) change only.|| || |
|Add Two New Values to Award Type Field: AA-T and AS-T||Two additional values were added to the Award Type field in the Majors table. Colleges can now designate a Major as an AA-T or AS-T (configured in the CCCApply Administrator).||Two values added to the <award_type> field:|
No action required.
|Update Foster Youth Question & Data Fields Per AB12 (Extended Foster Care)|
The Foster Youth Status data field specifications <residency: foster_youth_status> were updated with a new conditional question and additional text, validation, and response options / data field values, to better align with AB12 and MIS reporting requirements. See the technical change specification for all details.
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The current question prompt text "Have you ever been in court-ordered foster care?" does not change, but the Foster Youth Status response options/values DO CHANGE to align to the new conditional questioni/additional text responses that appear if the applicant answers "Yes" to the question.
This change requires colleges to update their download file to capture the new data field values. See Changes to Download File in the Change Specification.
|Changes were made to the Area B residency logic. See Changes to Residency Logic in the Change Specification.|
|New Integrity Flag 71 for Foster Youth Priority Registration|
A new Integrity Flag 71 has been added to the CCCApply residency algorithm.
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This flag will trigger if the user meets the criteria for "Foster Youth Priority" data field: "Applicant is a current or former foster youth and is under the age of 25. Applicant is possibly eligible for Priority Registration per AB12." See Table F (Integrity Flags) in Appendix A of the CCCApply Standard Application Data Dictionary v.2016.1.
New Integrity flag field added:
|Update to Military Status Field, Integrity Flag, and Area C Logic Per AB13|
A series of updates were made to the Military Status question and data fields to comply with AB13 VACA Bill, and to better align to the MIS reporting requirements for military and dependents. A new integrity flag was added . New data field values were added to the <military_status> field.
See the technical change specification for all details.
There are no new data fields related to this change; however the Military Status field <military_status> has NEW RESPONSE OPTIONS / DATA VALUES.
Please review the change specification document very closely to understand all changes.
|Changes were made to the Area C residency logic. See Changes to Residency Logic in the Change Specification.|
|Recombine the CCCApply Standard Application Specification Parts into One Document||Colleges should refer to the new CCCApply Standard Application Data Dictionary v.2016.1 for the most accurate and up-to-date data specifications relative to the CCCApply Standard Application (as of 3.31.16).||See Appendix E for all Downloadable Data Fields.||See Appendix A for the Submission Calculation Service (Residency Algorithm).|
|Fix RDD Validation on HS Ed Level for Terms that Start Before HS Completion Date||To accommodate students with a high school completion date (or equivalent) in May or June of the RDDYear, the onscreen RDD (residency determination date) will display "July 1, RDDYear" and the error validation message for the HS Completion Date field <hs_comp_date> is now: "Date must be before "July 1, RDDYear' if RDDmonth is May or June> ; else error message "Your High School Completion Date cannot be after 6/30/<year of RDD>. Please correct the completion date and/or your High School Education Level.”|| || |
|Revise Gender / Transgender Section Layout for Non-Minors (AB620 Revision Part 1)||A layout and label change was made to the Gender / AB620 section: the Transgender field was moved adjacent to the Gender field and the section sub-header was changed to "Gender/Transgender" in the Personal Information section. This change appears to non-minors only.|| || |
|Revise SSN Encouragement Language Text Per Accessibility Requirements|
In order to comply with 508/WCAG 2.0 AA accessibility requirements for pop-up windows/modals, the text that appears in the SSN Encouragement Language box was reduced (shortened) to only display the required state and federal IRS regulatory information. All other extraneous language was removed.
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|Revise HS Ed Level Response Language to Include GED Alternative Equivalency Tests||The text that appears for value #4 of the High School Education Level data field <hs_edu_level> was changed from: 4 = "Passed the GED, or received a High School Certificate of Equivalency" to 4 = "Passed a high school equivalency test and received a certificate of high school equivalency", to accommodate for other high school completion tests beyond the GED. This was a text change only. || || |
|Develop Secure Encrypted Supplemental Question Type Downloadable||A new type of supplemental question type was created so that colleges can protect the data responses to sensitive questions. The data will be encrypted during transit and at rest.||<supp_secret_01>|