CCCApply Applications Release 6.11.0 Release Notes

Release Information

Product Release Version(s)

CCCApply 6.11.0

Pilot Release

08/25/22 at 12 pm

Production Release

8/30/22 at 12 pm

Release Type

Minor Release / Infrastructure / Interface


Release Overview

As part of the systemwide Student Success Initiative, this release is intended to provide continuity and cohesion to the student onboarding experience overall.

The CCCApply v.6.11.0 release focused on updates to improve student navigation of the CCCApply standard, noncredit, international, and California College Promise Grant (CCPG) applications. These changes were guided by a review of the CCCApply interface that was conducted by the Foundation for Community Colleges (FCC) at the request of the California Community Colleges Chancellor’s Office (CCCCO).

Stay Informed On Release Activities: Register for an account on CCCTechnology.info and set your Profile Notifications to follow the CCCTC System Alerts category posts, today.

 

All Changes At-A-Glance

Product & Service

Brief Description

Is College Action Required?

CCCApply Standard & Noncredit Application

CCCApply International Application

 

Standardization of Help information icons and modal display.

Replaced hyperlinked pop-up Help information with help icons. Moved all help text to custom titled Help windows.

Added and/or consolidated redundant instances of onscreen security, privacy and legal disclaimer text on pages throughout the application.

Sub-section navigation was implemented in the Review Application page feature.

No action required

CC Promise Grant Application

Replaced all pop-up Help text hyperlinks with help icons. Moved all help text to custom titled Help windows.

No action required

 

24/7 Support for Students - The CCC Helpdesk provides account recovery help for students by phone at (877) 247-4836, or via the CCCHelp.info online support community.

 


Changes to CCCApply Applications

Below is a list of changes that were implemented to the CCCApply applications.

 

Text Updates to the Standard & Noncredit Application

Text changes were made to the top of specific pages in the CCCApply Standard & Noncredit applications:

Text was added or moved to the top of the…

 

Text was added or moved to the top of the…

 

Education page

“Your responses will be kept private and secure and will not be used for discriminatory purposes”.

Citizenship/Military page

“Your responses will be kept private and secure and will not be used for discriminatory purposes”.

Citizenship Status question

“This information will be used for admissions and state reporting purposes. Your responses will be kept private and secure, and will not be used for discriminatory purposes.”

Residency page

“Your responses will be kept private and secure and will not be used for discriminatory purposes”.

Needs & Interests page

“This information you provide on this page will not be used in making admission decisions and will not be used for discriminatory purposes.”

Demographic page

“By California law, the California Community Colleges collect voluntary demographic information regarding the sexual orientation, gender identity, and gender expression of students.”

  • This information will be used for federal and state reporting.”

  • This information is used for summary demographic reporting and will not be used for a discriminatory purpose.

  • Your responses are kept private and secure.

  • Providing this information is optional.

Gender/Transgender question

The following statement: “Gender in this context, means a person's sex, or a person's gender identity and gender expression.” was moved immediately below the Gender/Transgender header. The “This information will be used for federal and state reporting” statement was removed because it has been added in a bullet to the top of the Demographic page under the page header.

Back to Changes List

Standardization of Help Information Text Using Tool-Tip Icons

Instances of Help information implemented with hyperlinks (formerly called “pop-up” Help in the data dictionary) have been replaced with the more accessible Help icons to display when the icon is clicked. The original onscreen text and help information has not changed. This change ensures that all help text and additional onscreen information now behaves in a standardized way.

Note: In cases where multiple instances of help icons and pop-up hyperlinks existed, the text has been combined in to a single custom Help modal.

To see the individual changes made by page/section and question, expand the section below.

Page / Section

Question

Hyperlink removed from the onscreen label or question text for…

and replaced with a Help icon that…

Page / Section

Question

Hyperlink removed from the onscreen label or question text for…

and replaced with a Help icon that…

Standard & Noncredit Applications

Profile

Social Security Number

“Why am I being asked for my social security number?”

launches modal with original help text

Profile

Parent/Guardian Information

"I have a parent or guardian." - New help with combined text

launches modal with original help text for “parent” and “guardian” combined

Profile

Parent/Guardian Information

"I was in foster care..."

launches modal for "Court-ordered Foster care"

Profile

Parent/Guardian Information

"I am legally emancipated"

launches modal with original help text for "Emancipated"

Profile

Parent/Guardian Information

"...I have been self-supporting..."

launches modal with original help text for "Self-supporting"

Citizenship & Immigration

Visa Type

Visa Type

launches "Visa Type" modal

Military

State of Legal Residence

State of Legal Residency

launches modal "State of Legal Residence" with original modal and help text

Military

Home of Record

Home of Record

launches modal "Home of Record" with original modal and help text

Education / MMPS

GPA

What was your unweighted high school GPA...

launches modal "High School Transcript: Grade Point Average

Education / MMPS

Highest Math Course Taken

Math Course

launches modal "High School Transcript: Math Course Definitions

Education / MMPS

Highest Math Course Completed

Math Course

launches modal "High School Transcript: Math Course Definitions"

Residency

Foster Youth

"Have you ever been in court-ordered foster care? "

launches modal "Court-Ordered Foster Care"

Residency

Foster Youth

"When did you exit foster care?"

launch modal "Foster Youth Exit Cases"

Needs & Interests

Athletic Interest

Yes, I am interested in one or more sports, including the possibility of playing on an intercollegiate team.

launches "Levels of College Sports" modal

Needs & Interests

Athletic Interest

Yes, I am interested in intramural or club sports...

launches "Levels of College Sports" modal

Demographics

Gender

Gender in this context, means a person's sex, or a person's gender identity and gender expression

launches modal "Gender Definitions"

Demographics

Sexual Orientation / Transgender

 

launches existing help modal for transgender and sexual orientation

Demographics

Parent/Guardian Education Level

"Regardless of your age, please indicate the education levels of the parents and/or guardians who raised you. "

launches modal "Regardless of your age, please indicate the education levels of the parents and/or guardians who raised you.

International App

Education

English Proficiency Test

Removed text after "In many cases, proof of English proficiency will be required"

launches "Requirements for English Proficiency"

Back to Changes List

New Format for the Clear Selection Action

Instances of the Clear Selection function on several Yes/No questions has been changed from a hyperlink to a button following the CCCCO style guide requirements. No change was made to the Clear Selection functionality. When the Clear Selection button is clicked, the user’s previous response will be cleared.

New Sub-Section Navigation Feature Added to the Review Application Page

Screenshot of the new sub-section navigation feature on the Review Application page.

A new sub-section navigation feature was added to the Review Application page allowing the user to easily jump back and edit a specific page or section in the application. If changes or corrections are made to a previously completed page or section the user must click the Save or Continue button to confirm the change and continue on to the Submission page.

This changes has been implemented in the Standard & Noncredit application, as well as the International Application.

 

 

 

 

 

 

Note: Users can navigate around the application at any time using the Page navigation tabs on the left side of every page in the application.

Back to Changes List


CCCApply Download Client End-of-Life Cycle

In FY2021-22, the CCC Tech Center began outlining steps to sunset the CCCApply Download Client as a supported data delivery service for the CCCApply applications. End-of-life activities include moving the Download Client to maintenance mode and communicating to colleges that all only new state legislative and MIS mandated data fields will be added to the Download Client moving forward. OpenCCC and CCCApply application data fields will only be delivered via the SuperGlue for Apply service.

As a reminder, the CCCApply Download Client is backwards compatible and will still be able to deliver data for existing Account and CCCApply data fields.

 


Implementation & Support 

To get started with adoption, deployment, or update to any Student Success Suite technology solution provided through the CCC Technology Center, please contact the CCCTC Enabling Services office for free consultation, implementation and/or support services. Please contact your College Relationship Manager who can guide you every step of the way.  

Enabling Services

Adoption & Implementation Services

Email: crms@ccctechcenter.org

College Support Services

Email: staffsupportccctc@openccc.zendesk.com

 

Support for Colleges

NEW! Support for Colleges space for troubleshooting guides and FAQs.

College Staff Support

Email: staffsupportccctc@openccc.zendesk.com

Online Support Community

URL: www.ccctechnology.info

 

Support for Students

CCC Helpdesk

Phone: (877) 247-4836 or Emailsupport@openccc.net
TTY: (877) 836-9332

Online Support Community

URL: www.ccchelp.info

NEW! Support for Students space for How To Guides and FAQs.


Documentation

The following product and user documentation is updated and published as needed with each Student Success Suite application release.

Data Dictionaries & User Guides

All Data Dictionaries and User Guides for this release are posted in the CCCApply Public Documentation space..

Description

Doc Version / FILE

Format

Release

Date Published

Description

Doc Version / FILE

Format

Release

Date Published

CCCApply Standard & Noncredit Application Data Dictionary

V.2022-8

PDF

Release 6.11.0

08-31-2022

CCCApply Administrator User Guide

v.2021

ONLINE

Release 6.9.0

12-15-2021

CC Promise Grant Online Application Data Dictionary

CCPG-V2022

PDF

Release 6.9.0

01-01-2021

CCCApply International Application Data Dictionary

V.2021

PDF

Release 6.9.0

12-15-2021

SuperGlue for Apply Data Table Mappings

V.2021

ONLINE

Release 6.9.0

12-15-2021

College Documentation Sites