1

Mobile Support for All CCCApply Applications

All Applications

2

Maintenance & Support - Bugs & Other Changes

All Applications

The first phase of the CCCApply mobile-makeover focuses on implementing a streamlined, mobile-responsive design to our current applications. 

Responsive design is an approach to web page creation that makes use of flexible layouts, flexible images and cascading style sheet media queries. The goal of responsive design is to build web pages that detect the applicant's screen size and orientation and change the layout accordingly. - (What is responsive design?  - A definition from Whatis.com?)

• A streamlined, mobile-responsive design has been applied to the CCCApply applications to improve the experience for students viewing and submitting applications on a mobile device.

• The responsive design technique implemented incorporates current UX industry standards and best practices.

• The mobile effort addresses students' desire for college websites and forms that adapt for mobile use as an increasing share of mobile users either prefer or are dependent on smartphones for internet access.

OpenCCC

Bug Fix

Fixed: Button to "Begin Creating My Account" in OpenCCC Account is not visible when viewed in portrait mode on a mobile device.

Button to "Begin Creating My Account" not visible in Portrait mode on a mobile device

Reported by College

FIXED.  At the time of our soft launch of mobile support for CCCApply applications, OpenCCC system is still not mobile-friendly (Coming soon!) and therefore when attempting to create an account on a mobile device, some formatting is not responsive and the user must adjust by turning their phone to landscape view  However, the button that users must click to "Begin Creating Your Account" was getting obscured by the portal system footer.  This has been fixed.

All Apps

Bug Fix

Update to Country Codes:  Taiwan

Reported by Student

Previously "Taiwan" was not available as a country in the CCCApply Applications

Apply
IA

Bug Fix

Fixed the Race & Ethnicity Full value mappings to the original race ethnicity fields.

Reported by Colleges

Several colleges reported an issue with the new Race & Ethnicity values not mapping correctly to the original Race Group and Race Ethnicity fields, which are maintained until the CCCCO MIS data elements are updated to match the new expanded layout, implemented in December 2018 (Release 6.3.0).  These mapping issues have been corrected. 

For more information, or to report any continued problems, please contact College Support at staffsupportccctc@openccc.zendesk.com 

Promise
Grant

Bug Fix

Fixed the discrepancy between the number of dependents vs. household size validation in the Promise Grant application.

Reported by College

A college reported a missing validation check in the Promise Grant Application logic, between the Marital Status + Dependency Status + Household Size fields. We've added validation that will check expected min/max counts based on these three fields.

Received clarification on the official logic from Bryan Dickason at the Chancellor's Office

Issue: The CC Promise Grant App (BOG) was missing logic to restrict a Separated student with zero dependents from entering any value other than 1 in the Household Size field.

Admin

Bug Fix

Fixed some issues with the Email Rules module in the Administrator

Reported by College

Admin users entering a command into the RULES portion, get an error when using a command that had previously been working.

Admin

Bug Fix

Fixed an issue with the Date of Birth field miscalculated in reset downloads utility

Reported by Colleges

A timezone error was the cause of this issue, in which we were seeing a discrepancy between the user's actual date of birth (per their OpenCCC Account) and the date displaying in the Reset Downloads utility in the Administrator. The timezone used during development of the Administrator system in 2018 was causing the problem. All uses of the <birthdate> value is now consistent across all applications and admin configuration.

Admin

Bug Fix

Fixed two issues with the Email Rules - one involving logic and the other involving data values issues incorrectly documented in the Promise Grant Data Dictionary.

Reported by College

Several issues regarding the Rules module have been reported since we implemented the new Administrator system in September 2018.  

In one instance, a college reported problems with a rule that showed correct logic but wasn't displaying correctly in the Preview window. We had a hard time reproducing that particular issue, but that investigation uncovered some recurring problematic behavior that we have subsequently written tickets for and are now being investigated for next release.

Promise 
Grant

Bug Fix

Fixed a documentation discrepancy in the Promise Grant Data Dictionary that was identifying some boolean fields incorrectly.

Reported by College

Another issue that was reported as a BOG Rules logic issue, but ended up being a documentation error in the end. 

We found that a field that is documented as a boolean field in the Promise Grant DED, should have been documented as a character string.  The field was <tanf_calworks>.

Once we identified this, we started a review across the Promise Grant DED - confirming that all fields are documented correctly against the Promise Grant database. This is going to take us several weeks, so if you come across any other inconsistencies with data values in the Rules module, or in any process, please report these to CCCApply through College Support staffsupportccctc@openccc.zendesk.com

Admin

Bug Fix

Fixed the recurring issue of a 500 Error displaying in the spam filter utility

Reported by Colleges

Multiple colleges reported getting a 500 Error when landing on the Spam Filter Summary Table screen in the Administrator.  Unfortunately, this happened shortly after our Q4 release in June, which means it's been hanging around for a while.

This issue should be resolved. We believe that the Administrator system was holding on to connections too long, thus they became stale causing the 500 error. Although we provided a work-around to college (refreshing the page cleared the error), we apologize for this inconvenience and believe the issue is fixed. 

Admin

Bug Fix

Fixed the recurring issue of a 500 Error displaying in the reset downloads utility

Reported by Colleges

Two colleges reported experiencing a similar problem, getting a 500 Error when attempting to reset applications in the Reset Downloads utility in the Administrator. 

This issue should be resolved as well, and the fix was the same as the spam filter above - the system was holding on to connections too long and they timed out. 

We provided a work-around for this error as well (refreshing the page cleared the error), and, again, we apologize for this inconvenience. 

Admin

Bug Fix

Fixed issue with the "Yes/No" data format Answer Not Saving on Supplemental Questions Page

Found during regression testing

Fixed an issue with Supplemental Questions field type = Y/N question format that was not saving responses entered on SQ  a user saves the data that was entered on the Supplemental Questions page, the Yes/No answer is NOT saved and returns blank for either radio button.

Admin

New Feature

New Spam Filter Email Notification Field

NEW college-configurable email address field was added to the College Information module in the CCCApply Administrator.

Requested by Colleges

A new Spam Notification Email Address field has been implemented that will allow colleges to designate a specific staff email address for their spam notifications. (Previous to this release, spam email notifications were sent to the address entered in the Admissions Office Email field, which was causing problems for Admissions Offices).  

This new email field has been added to the College Information module. The link to get to the Colleges & District Information menus is displayed in the main header in the CCCApply Administrator.  Click on the Edit button and scroll to the bottom of the page.

For information, contact CCCApply College Support staffsupportccctc@openccc.zendesk.com

CCCApply Standard & Noncredit Application Data Dictionary

V.2019.3

PDF

Release 6.6.0

6.21.19

Download Client Jar File V.6.5.0

transfer-client.6.5.0.jar

jar

Release 6.5.0

6.01.19

CCCApply Download Client User Guide 

V.6.5.0

ONLINE

Release 6.5.0

6.28.19  Online document

CCCApply Administrator User Guide

v.2019.1

ONLINE

Release 6.6.0

9.13.19  Online document

2019-2020 CC Promise Grant Data Dictionary

CCPG-V2019

PDF

2019-2020

See Data Dictionaries page

CCCApply International Application Data Dictionary

V.2019.2

PDF

Release 6.6.0

See Data Dictionaries page