Release 6.3.0 Summary Notes
Release Schedule
Description | Date & Time |
|---|---|
Release No. | 6.3.0 |
Pilot Release | 11.20.18 - 9:00AM PST |
Production Release | 12.14.18 - 6:00PM PST |
| Release Type | Maintenance Window | Minor Release |
Release Scope
| Description | Scope |
|---|---|
| Applications | OpenCCC Account |
| Changes to Residency Logic | No |
| Changes to Download Client | Yes - (Download Client Jar 6.3.0) |
| Changes to Documentation | Yes - Data Dictionaries & User Guides |
Contents
Release Scope
| # | Change Requirement | Application | Notes |
|---|---|---|---|
| 1 | New Race & Ethnicity Implementation 2018 | CCCApply Standard & International Applications | See "Ethnicity/Ancestry Expansion Proposal 2018" for background information Approved Change Request: 2018-18R: New Race & Ethnicity Implementation 2018 |
| 2 | 2019-2029 CC Promise Grant Application | CC Promise Grant Application | Will become available on January 1, 2019 |
| 3 | OpenCCC User Interface Update - Align to MyPath Styles | OpenCCC Account Creation, Edit Account, Recover Account | Approved Change Request: 2018-36: Refresh the CCCApply User Interface (Phase 1) |
| 4 | CCCApply Standard App - User Interface Update - Align to MyPath Styles | CCCApply Standard Application | Approved Change Request: 2018-36: Refresh the CCCApply User Interface (Phase 1) |
| 5 | CC Promise Grant - User Interface Update - Align to MyPath Styles | CC Promise Grant Application | Approved Change Request: 2018-36: Refresh the CCCApply User Interface (Phase 1) |
| 6 | International App - User Interface Update - Align to MyPath Styles | CCCApply International Application | Approved Change Request: 2018-36: Refresh the CCCApply User Interface (Phase 1) |
| 7 | Bug Fix: Fraud Web Service - App Export Hotfix | CCCApply Standard Application | |
Release Summary & Strategy
The purpose of this release is to deploy the highly anticipated Ethnicity-Ancestry Expansion Project implementation - approved and sponsored by the Chancellor's Office in support of the Student Equity Planning workgroup's research to close the gap in student equity. This feature enhancement was scheduled to be included in the September 2018 release (6.2.0) as part of the initial CCCApply Redesign deployments; however it was postponed in order to honor our commitment to implement this change free from any impact to the colleges IT staff. The new Race & Ethnicity Implementation 2018 includes: one new, optional data field to collect all the new response options included in the expansion (Race Ethnicity Full); a new streamline layout to the Race & Ethnicity section in the Standard & International applications; and 194 new race and ethnicity-ancestry checkbox options in an accordion-style format.
- To read the approved change request: 2018-18R: New Race & Ethnicity Implementation 2018
- To reach the research background information: Ethnicity/Ancestry Expansion Project
- For step by step UAT guide: UAT: Race & Ethnicity Implementation 2018
Also in this release:
- User-interface styling upgrade across OpenCCC and all CCCApply applications for the purpose of aligning our look and feel to the CCCMyPath student portal.
- The annual CC Promise Grant Application for 2019-2020 is also being deployed, which will be active for colleges on January 1, 2019.
All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface upgrades, race/ethnicity layout) and all back-end changes (194 new race/ethnicity response options and new optional "Full" data field) being implemented in this release are designed to be seamlessly backwards compatible. Admissions, Financial Aid, and IT staff can rest assured there is no action required by the colleges in this release.
Pilot Preview
Due to the short timeline for this release, the Pilot preview period - the period in which our two external-facing CCCApply environments are not aligned, providing colleges user preview and implementation support prior to an upcoming production release - will begin Monday, November 19 through December 7, 2018. The CCCApply Support Services team will be monitoring feedback on the CCCTechnology.info support site and additional online support documentation and training will be available.
Release Schedule & Timeline
- November 20 - 9:00AM - 4:00PM (Note the Pilot Site will be down during this release).
- December 14 - 6:00PM - 11:00PM - Production Maintenance Window
Stay Informed! For all the news, release announcements, updates, and CCCApply System Alerts, follow us on "CCCApply System Alerts" on CCCTechnology.info.
Changes to the CCCApply Standard Application
The following changes and enhancements were approved for development and implemented in the 6.3.0 release code.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
|---|---|---|---|
New Race & Ethnicity Implementation 2018 | NEW <race_ethnic_full> | N/A | |
| 2018-36: Refresh the CCCApply User Interface (Phase 1) | CCCApply User Interface Styles Refresh | N/A | N/A |
All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface upgrades, race/ethnicity layout) and all back-end changes (194 new race/ethnicity response options and new optional "Full" data field) being implemented in this release are designed to be seamlessly backwards compatible. Admissions, Financial Aid, and IT staff can rest assured there is no action required by the colleges in this release.
Changes to the International Application (BOG)
The following changes were approved and implemented in the 6.3.0 release code.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
|---|---|---|---|
| 2018-18R: New Race & Ethnicity Implementation 2018 | New Race & Ethnicity Implementation 2018 | NEW <race_ethnicity_full> | N/A |
| 2018-36: Refresh the CCCApply User Interface (Phase 1) | International Application User Interface Styles Refresh | N/A | N/A |
Changes to "Glue for Apply" and the SuperGlue College Adapter
Description | Data Field | Format / Length | Required | Notes |
|---|---|---|---|---|
| Race Ethnicity Full | <raceEthnicFull> | CSV delimited Maximum Expected Width: 805 characters (201 * 3 character long values + 200 commas + 2 surrounding quote marks for CSV delimiting in the output format) | No | NOT AVAILABLE in the Release 6.3.0. |
Race Ethnicity Full Data in Glue for Apply
The new Race & Ethnicity values included in this release will be passed directly to colleges using the Glue for Apply feature. However, the new full Race & Ethnicity field is not yet available through Glue for Apply at this time. An upcoming release of the SuperGlue College Adaptor will include this new data.
Changes to the Promise Grant Application (BOG)
The 2019-2020 CC Promise Grant Application was updated and deployed to the BOG database in this release. It will be enabled automatically on January 1, 2019 for those colleges who've adopted the online Promise Grant Application.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
|---|---|---|---|
| Implement 2019-2020 CC Promise Grant Application | 2019-2020 CC Promise Grant Application. | N/A | N/A |
| 2018-36: Refresh the CCCApply User Interface (Phase 1) | CC Promise Grant Application User Interface Styles Refresh | N/A | N/A |
Changes to the CCCApply Download Client
The following data field has been added to the CCCApply Standard & International submitted_applications databases. Please see specific implementation steps to update your Format XML files and download client below.
Update Your Download Files: In order to collect and download the new race and ethnicity-ancestry response options (2018), you must add the new Race Ethnicity Full <race_ethnic_full> field to your Standard and/or International CCCApply Format Definitions XML file(s) and update/replace your current jar file with the latest version = < transfer-client.jar v.6.3.0 > For more information, please see the CCCApply Download Client User Guide > User Guides
Description | Data Field | Format / Length | Required | Notes |
|---|---|---|---|---|
| Race Ethnicity Full | <race_ethnic_full> (Standard & International) | CSV delimited Maximum Expected Width: 805 characters (201 * 3 character long values + 200 commas + 2 surrounding quote marks for CSV delimiting in the output format) | No |
CCCApply Data Field Information
The table below provides an overview of all the Race & Ethnicity section data fields in CCCApply Standard, International, and "Glue for Apply".
| Data Field Name | Type | Data Element | Format / Length | Downloadable | Report Center / Admin Rules | Application |
| Hispanic / Latino | Unchanged, existing field | hispanic | boolean Yes / No / X | Yes | Coming Soon | CCCApply Standard & International |
Race Group | Unchanged, existing field | race_group | CSV string | Yes | Coming Soon | CCCApply Standard & International |
Race Ethnicity | Unchanged, existing field | race_ethnic | bpchar, 22 | Yes | Coming Soon | CCCApply Standard Only |
Race Ethnicity | Unchanged, existing field | race_ethnicity | bpchar, 22 | Yes | Coming Soon | CCCApply International Only |
Race Ethnicity Full | NEW data field | race_ethnic_full | CSV string, no spaces | Yes (Must be added) | Coming Soon | CCCApply Standard & International |
Race Ethnicity Full | NEW - SuperGlue* | raceEthnicFull | CSV string | Yes (Must be added) | Coming Soon | Glue for Apply* |
*NOTE: The new Race Ethnicity Full field will not be available in the "Glue for Apply" SuperGlue application in this release 6.3.0.
User Acceptance Testing (Pilot)
User acceptance testing and implementation support for this release is focused on the Race & Ethnicity Implementation 2018. Colleges are encouraged to preview the new implementation in the Pilot Environment on November 20 upon completion of the Pilot deployment activities. For all release announcements and system alerts, please follow "CCCApply System Alerts" on CCCTechnology.info.
Feedback & Resolution Process
- Feedback should be categorized as bugs and enhancements. Only Severity 1 issues (issues that prevent critical business functions from being accomplished) will be considered as release blockers.
- Reporting: User feedback should be noted in the result section. The following criteria should be followed and documented:
- Any identified bugs with severity and priority
- Enhancement requests with priority identified
Preview & Send Us Feedback: During the Pilot preview, your feedback is especially welcome. If you find a bug, or experience any issues, please let us know by posting on CCCApply Support or any category on CCCTechnology.info.
Data Dictionaries & Release Documentation
The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.
| Description | Version / FILE | Format | Release | Date Published |
|---|---|---|---|---|
| CCCApply Standard Application Data Dictionary | V.2018.2 | Release 6.3.0 | 11.20.18 | |
| Download Client transfer-client-V.6.3.0 | V.6.3.0.0 | jar | Release 6.3.0 | 11.19.18 |
| 2019-2020 CC Promise Grant Data Dictionary | CCPG-V2019 | 2019-2020 | 11.20.18 | |
| CCCApply International Application Data Dictionary | V.2018.2 | Release 6.3.0 | 11.20.18 |