Release Summary

• 2024 American Indian / Alaska Native (AIAN) Expansion in CCCApply

• New Number of Dependents Question & Data Fields

• 2024-2025 California College Promise Grant Online Application - Annual Update

• Fixes & Improvements: OpenCCC Account Creation Tool

User Testing Information

Colleges are welcome to participate in User Acceptance Testing (UAT) in the pilot environment following the pilot release on April 4. For more information about testing and submitting feedback, please see the Implementation & Support section below.

Implementation Notes

Several new data fields are included in this release that will require a schema update to your College Adaptor in order to be received. In addition, an expansion to the number of tribes/ethnicities in the American Indian Alaska Native (AIAN) race group in the Race & Ethnicity section in CCCApply also deserves some attention by the colleges. As a reminder, all data changes in this release are backwards compatible and would not be a blocker for colleges or students following the release. For more information, see the New Data Fields & Data Delivery section below.

Updates & Enhancements

Changes At-A-Glance

2024 American Indian / Alaska Native (AIAN) Expansion

In collaboration with the CCC Chancellor’s Office AIAN Group, the CCCApply listing of American Indian/Alaska Natives (AIAN) tribal affiliations in the Race & Ethnicity section has been expanded to align with the complete Federal Register of Indian Entities Recognized - which contains approximately 585 California state and national tribes. Currently CCCApply offers over 120 AIAN ethnicities in the Race & Ethnicity section; the additional 465 options have been integrated into the existing race & ethnicity data fields.

To accommodate the large number of AIAN options, a UI enhancement was made to the Race & Ethnicity section that will allow users to search for and select one or more AIAN tribes and/or submit (write-in) a new tribe name if their tribe does not appear in the expanded list.

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New Number of Dependents Enhancements

For the purpose of identifying the number of children or dependents receiving more than half their support from a self-identified student parent, a new conditional question will now display if the applicant answers Yes to the Student Parent question. If displayed, the student is asked to identify the number of dependents in two age groups: 1) age 17 and younger, and 2) age 18 and older. The data field values align to MIS data element SB39.

Note: This new follow-up question and data fields set has been added to both the CC Promise Grant application and the CCCApply Standard & Noncredit Application. Each application will collect and deliver this information independently of each other.

For consistency purposes, the language and format of the new questions (Number of Dependents) and fields align with each other and to the change implemented to the Student Parent question in the 2024-2025 CCPG paper application (Dependency section). For complete details including the data field information and screen shots, please see Number of Dependents of Student Parents: New Question & Data Fields.

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2024-2025 California College Promise Grant Application - Annual Update

The 2024-2025 annual update for the California College Promise Grant Application deploys to production in this release. The California College Promise Grant Online Application Data Specification for 2024-2025 provides all the details including the approved Method B Income Table and data element specs for the new Number of Dependents question (described below).

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Fixes & Improvements: OpenCCC Account Creation Tool

Based on feedback from early authorized adopters, several small improvements have been made to the Account Creation tool in the OpenCCC Administrator. The changes are mostly cosmetic for the purpose of making the existing processes more user-friendly.

• Removed the Username field from the single account creation process. Including a Username is no longer required.

• Added asterisks to the column header cells for required fields on the multi-account upload template.

• Updated the Date of Birth column header on the multi-account upload template with the format that is required by the file validation service.

• Added a new pass through/non-validated Notes column field to the multi-account upload template, allowing colleges to include an optional Note to aid in identifying and matching new accounts

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New Data Fields, Access & Delivery

Three new data fields have been added to the Data Warehouse and submitted applications databases. These fields are also available in the CCCApply Report Center, Data Warehouse Report Server, and the CCCApply Administrator (Rules & Messages) for the California College Promise Grant and CCCApply applications.

Superglue for Apply

As new features and functionality are developed for CCCApply and other systemwide technology applications, it is necessary for colleges to upgrade their existing Superglue College Adaptor schema to the version capable of delivering the new enhancements and data fields. This release includes new data fields that require such an update.

To get the latest College Adaptor schema version, please contact your College Experience Manager at Enabling Services for assistance.

Data Warehouse Access

All new and existing data fields are ultimately stored in the CCC Data Warehouse which can be accessed directly through the Data Warehouse Direct Access Connection service, or for authorized staff through the Data Warehouse Report Server.

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Pilot Testing: Send Your Feedback

Pilot testing for CCC Apply 6.14.4 is targeted to start on Friday, April 5, 2024. After this date, colleges can test out the new features of this release and send feedback. Pilot and Production deployments are announced on ccctechnology.info.

See the pilot testing instructions below. Communicate your pilot test feedback or log any bugs with our Staff Support team: staffsupportccctc@openccc.zendesk.com

Open Pilot Testing Instructions for CCCApply Standard Application

1. Go to your college’s CCCApply pilot site or the “Unicollege” generic pilot site listed below.

   • Unicollege CCC Student Account & Application System login:
     https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=ZZ1

   • Tip: Forgot to bookmark your college-branded CCCApply Standard Application pilot site?? Copy the Unicollege link above and replace the ZZ1 at the end of the URL with your college’s MIS code.

2. Sign in with an existing pilot testing account, or create a new account for pilot testing

3. Don’t forget to tell us of any issues you encountered during your testing. Send feedback or log any bugs with our Staff Support team: staffsupportccctc@openccc.zendesk.com

Testing Instructions for the Online CA Promise Grant Application

1. For colleges that have implemented the online CCPG, go to your college’s CCPG pilot site or to the “Unicollege” generic pilot site listed below.

   • Unicollege CCPG login:
     https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=ZZ1

   • Tip: Forgot to bookmark your college-branded CCPG pilot site?? Copy the Unicollege link above and replace the ZZ1 at the end of the URL with your college’s MIS code.

2. Sign in with an existing pilot testing account, or create a new account for pilot testing

3. Don’t forget to tell us of any issues you encountered during your testing. Send feedback or log any bugs with our Staff Support team: staffsupportccctc@openccc.zendesk.com

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Implementation & Support

To get started with onboarding, implementation and deployment, or support for a service update for any Student Success Suite technology solution provided through the CCC Technology Center, please contact the CCCTC Enabling Services office for free consultation and/or support services. Please contact your College Experience Manager who can guide you every step of the way.  

Enabling Services

Support for Colleges

Support for Students

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Documentation

Product and user documentation is updated and published as needed with each Student Success Suite application release.

• Data Dictionaries & User Guides

• Feature Enhancement Documentation

• College Documentation Sites

Featured Documentation

Related to CCCApply release v. 6.14.4

Data Dictionaries & User Guides

Documentation Sites

• CCC Support Services

• Student Success Suite Home

• CCCApply Public Documentation

• CCC MyPath Public Documentation

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