Student Success Suite Release: 2022-2023 CC Promise Grant Application

Schedule

Description

Date & Time

Status

Description

Date & Time

Status

Product Release Version(s)

January 28, 2022

live

Pilot Release

December 2021

live

Release Type

Major Release / Upgrade

 

 

Watch this page for regular updates and more information as it is made available on the upcoming release.


Release Overview

The 2022-2023 California College Promise Grant Online Application was released to production on January 28, 2022. In addition to the required database updates and new income table for 2022-23, two new questions/data fields were added to the application and the Method A logic was updated to calculate in these two new special eligibilities.

 

Stay Informed On Release Activities: Register for an account on CCCTechnology.info and set your Profile Notifications to follow the CCCTC System Alerts category posts, today.

 

Changes At-A-Glance

Product / Service

Description

Action Required?

CCPG Database Updates

All required 2022-2023 CC Promise Grant Online Application database updates were implemented and deployed to Pilot and Production.

No

Data Field Changes

New data fields were added to the CCPG submitted application database.

Optional

 

New data field: COVID-19 Death Eligibility

 

<elig_covid_death>

 

 

New data field: Exonerated for Crime or Pardon Eligibility

 

<elig_exonerated_crime>

 

Logic Changes

Applicant responses to the two new special eligibility questions were added to the Method A Eligibility logic.

No

Data Delivery Updates

New CCPG fields and SSN fields (see bug fix resolution below) are available for download and deliverable to staging tables via SuperGlue.

Yes

 

SuperGlue for Apply (CCPG)

New CCPG data fields are now delivered to staging tables using SuperGlue College Adapter v.4.2.6

Yes

 

Download Client

New CCPG data fields can be accessed using the Download Client; Download Client jar file (v.6.9.1) must be run in your Pilot and Production

Yes

 

CCCApply Report Center

New CCPG data fields will be added to the CCCApply Report Center in June 2022.

No

 

CCC Data Warehouse Report Server

New CCPG data fields have been added to the CCC Data Warehouse Report Server.

No

Bug Fixes

 

 

 

Deliver Social Security Number Data Fields with CCPG Submitted Application Data

A fix was made that will resume delivery of the SSN/TIN data fields with CCPG submitted application data downloads. No change is required by the college to their DLC Format Definition XML. See Bug Fixes section below for the list of fields.

No

Changes to the CCPG User Interface

 

NO

 

New Question Added for COVID-19 Death Eligibility

New question added to the Special Eligibilities page: “Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California?”

NO

 

New Question Added for Exonerated for Crime Eligibility

New question added to the Special Eligibilities page: “Have you been exonerated of a crime by writ of habeas corpus or pardon?”

NO

 

Changes related to the new student account system (OpenCCC 2.0).

A series of UI/UX changes were made across all CCCApply applications, including the CCPG, in January 2022 (SSS Release v.1.0).
See Changes to the User Interface below for details.

NO

Documentation Updates

Product and user documentation updates reflect the changes impacted by the 2022-2023 CCPG application release.

NO

Back to Top


CCPG Annual Database Updates

Each year the CC Promise Grant online application requires backend database updates and any other required changes specified by the CCC Chancellor’s Office before being deployed to users. These changes include incremental year/date updates, a new year_code, and an update to the method B income table and tax year. Changes align to the source documents, attached in the Reference Documentation below.

  • 2022-2023 California College Promise Grant paper application

  • 2022-2023 Type B Income Table


Data Field Changes

A number of data field changes will affect colleges using the CC Promise Grant online application, including new and deprecated fields from the CCPG data output. These changes are detailed in the table below.

Application / Service

Change

Data Element

SuperGlue

Download Client

Administrator Rules

Application / Service

Change

Data Element

SuperGlue

Download Client

Administrator Rules

2022-2023 California College Promise Grant Application

New field

<elig_covid_death>

2022-2023 California College Promise Grant Application

New field

<elig_exonerated_crime>

Important: All data field changes - including deprecated fields - across all SSS applications are backwards compatible with your existing data downloads and SuperGlue for Apply (CCPG) implementations.

 

OpenCCC Account Data Fields

See the Changes to Data Fields & Data Delivery section for a complete list of all new and deprecated Account data fields, as well as the data fields that were moved from the OpenCCC Account system to the CCCApply applications. Data dictionaries and other user documentation detailing data field specifications are linked in the User Documentation section below.

Deprecated Data Fields (NO LONGER USED)

When the new OpenCCC Account system was released in January 2022, a number of questions were removed from the OpenCCC Account system. The data fields listed below are no longer collected in the new Account, and data is no longer passed to colleges with CC Promise Grant submitted applications.

  • Main Phone Extension

  • Main Phone Authorized Text Message

  • No First Name (flag)

  • No Middle Name

  • Preferred Middle Name

  • Preferred Last Name

  • Second Phone Number

  • Second Phone Number Extension

  • Second Phone Authorized Text Message

  • Second Phone International

  • Security Questions 1 - 3

 


Logic Changes

Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.

The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.

  1. Exonerated of Crime/Pardon Eligibility
    IF eligExoneratedCrime = “yes” (or)

    then elig_method_a = "Yes";

    else elig_method_a = "No"

  2. COVID-19 Death Eligibility
    IF eligCovidDeath = “yes” (or)
    then elig_method_a = "Yes";

    else elig_method_a = "No"

If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status

For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.


Data Delivery Updates

Delivery Method

Update

Implementation Notes

Delivery Method

Update

Implementation Notes

Download Client / Downloads

New fields have been added to the DLC for Pilot and Production environments.
Get the Download Client User Guide for more information.

Colleges using the DLC for CC Promise Grant data must add the new fields to their Format Definition XML. Reminder: The DLC is backwards compatible.

 

New DLC Jar file (v.6.9.1) available here.

Run the DLC v.6.9.1 Jar file to get the new fields. This must be repeated for each environment

SuperGlue for Apply (CCPG)

New fields are delivered via SuperGlue for Apply (CCPG) to college staging tables and directly to SIS. SuperGlue for Apply v.4.2.6

See the SuperGlue for Apply (CCPG) Data Mappings for Banner, Colleague, and PS.

Colleges using SuperGlue for Apply (CCPG) will need to update their current version of the College Adapter.
Please contact your Implementation (ICE) Engineer at Enabling Services for assistance.