Student Success Suite Release: 2022-2023 CC Promise Grant Application
- Patricia Donohue
Schedule
Description | Date & Time | Status |
|---|---|---|
Product Release Version(s) | January 28, 2022 | live |
Pilot Release | December 2021 | live |
Release Type | Major Release / Upgrade |
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Watch this page for regular updates and more information as it is made available on the upcoming release.
Release Overview
The 2022-2023 California College Promise Grant Online Application was released to production on January 28, 2022. In addition to the required database updates and new income table for 2022-23, two new questions/data fields were added to the application and the Method A logic was updated to calculate in these two new special eligibilities.
Stay Informed On Release Activities: Register for an account on CCCTechnology.info and set your Profile Notifications to follow the CCCTC System Alerts category posts, today.
Changes At-A-Glance
Product / Service | Description | Action Required? | ||
CCPG Database Updates | All required 2022-2023 CC Promise Grant Online Application database updates were implemented and deployed to Pilot and Production. | No | ||
Data Field Changes | New data fields were added to the CCPG submitted application database. | Optional | ||
| New data field: COVID-19 Death Eligibility |
| <elig_covid_death> |
|
| New data field: Exonerated for Crime or Pardon Eligibility |
| <elig_exonerated_crime> |
|
Logic Changes | Applicant responses to the two new special eligibility questions were added to the Method A Eligibility logic. | No | ||
Data Delivery Updates | New CCPG fields and SSN fields (see bug fix resolution below) are available for download and deliverable to staging tables via SuperGlue. | Yes | ||
| SuperGlue for Apply (CCPG) | New CCPG data fields are now delivered to staging tables using SuperGlue College Adapter v.4.2.6 | Yes | |
| Download Client | New CCPG data fields can be accessed using the Download Client; Download Client jar file (v.6.9.1) must be run in your Pilot and Production | Yes | |
| CCCApply Report Center | New CCPG data fields will be added to the CCCApply Report Center in June 2022. | No | |
| CCC Data Warehouse Report Server | New CCPG data fields have been added to the CCC Data Warehouse Report Server. | No | |
Bug Fixes |
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| ||
| Deliver Social Security Number Data Fields with CCPG Submitted Application Data | A fix was made that will resume delivery of the SSN/TIN data fields with CCPG submitted application data downloads. No change is required by the college to their DLC Format Definition XML. See Bug Fixes section below for the list of fields. | No | |
Changes to the CCPG User Interface |
| NO | ||
| New Question Added for COVID-19 Death Eligibility | New question added to the Special Eligibilities page: “Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California?” | NO | |
| New Question Added for Exonerated for Crime Eligibility | New question added to the Special Eligibilities page: “Have you been exonerated of a crime by writ of habeas corpus or pardon?” | NO | |
| Changes related to the new student account system (OpenCCC 2.0). | A series of UI/UX changes were made across all CCCApply applications, including the CCPG, in January 2022 (SSS Release v.1.0). | NO | |
Documentation Updates | Product and user documentation updates reflect the changes impacted by the 2022-2023 CCPG application release. | NO | ||
CCPG Annual Database Updates
Each year the CC Promise Grant online application requires backend database updates and any other required changes specified by the CCC Chancellor’s Office before being deployed to users. These changes include incremental year/date updates, a new year_code, and an update to the method B income table and tax year. Changes align to the source documents, attached in the Reference Documentation below.
2022-2023 California College Promise Grant paper application
2022-2023 Type B Income Table
Data Field Changes
A number of data field changes will affect colleges using the CC Promise Grant online application, including new and deprecated fields from the CCPG data output. These changes are detailed in the table below.
Application / Service | Change | Data Element | SuperGlue | Download Client | Administrator Rules |
|---|---|---|---|---|---|
2022-2023 California College Promise Grant Application | New field | <elig_covid_death> |
|
| |
2022-2023 California College Promise Grant Application | New field | <elig_exonerated_crime> |
Important: All data field changes - including deprecated fields - across all SSS applications are backwards compatible with your existing data downloads and SuperGlue for Apply (CCPG) implementations.
OpenCCC Account Data Fields
See the Changes to Data Fields & Data Delivery section for a complete list of all new and deprecated Account data fields, as well as the data fields that were moved from the OpenCCC Account system to the CCCApply applications. Data dictionaries and other user documentation detailing data field specifications are linked in the User Documentation section below.
Deprecated Data Fields (NO LONGER USED)
When the new OpenCCC Account system was released in January 2022, a number of questions were removed from the OpenCCC Account system. The data fields listed below are no longer collected in the new Account, and data is no longer passed to colleges with CC Promise Grant submitted applications.
Main Phone Extension
Main Phone Authorized Text Message
No First Name (flag)
No Middle Name
Preferred Middle Name
Preferred Last Name
Second Phone Number
Second Phone Number Extension
Second Phone Authorized Text Message
Second Phone International
Security Questions 1 - 3
Logic Changes
Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.
The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.
Exonerated of Crime/Pardon Eligibility
IF eligExoneratedCrime = “yes” (or)then elig_method_a = "Yes";
else elig_method_a = "No"
COVID-19 Death Eligibility
IF eligCovidDeath = “yes” (or)
then elig_method_a = "Yes";else elig_method_a = "No"
If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status
For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.
Data Delivery Updates
Delivery Method | Update | Implementation Notes |
|---|---|---|
Download Client / Downloads | New fields have been added to the DLC for Pilot and Production environments. | Colleges using the DLC for CC Promise Grant data must add the new fields to their Format Definition XML. Reminder: The DLC is backwards compatible. |
| New DLC Jar file (v.6.9.1) available here. | Run the DLC v.6.9.1 Jar file to get the new fields. This must be repeated for each environment |
SuperGlue for Apply (CCPG) | New fields are delivered via SuperGlue for Apply (CCPG) to college staging tables and directly to SIS. SuperGlue for Apply v.4.2.6 See the SuperGlue for Apply (CCPG) Data Mappings for Banner, Colleague, and PS. | Colleges using SuperGlue for Apply (CCPG) will need to update their current version of the College Adapter. |
CCCApply Report Center | New fields will be added to the CCCApply Report Center in June 2022. | No action is required by authorized college users. |
CCC Data Warehouse Report Server | New fields have been added to the Data Warehouse Report Server. | No action is required by authorized users. |
Bug Fixes
Problem Description | Resolution | Notes |
|---|---|---|
Social Security Number data stopped being delivered in the CCPG submitted applications downloads after SSS v.1.0 (Jan 2022). | A fix was made that will resume passing the applicant’s social security number data to the college with the CCPG submitted application data downloads IF values exists from a current submitted CCCApply Standard Application or the legacy OpenCCC account. If the SSN/TIN responses do not exist, a null value will be passed. The fields that will be delivered are:
| For colleges using the Download Client for CCPG downloads, they should already have the SSN/TIN data fields configured in their Format Definition XML file. |
Changes to the User Interface
Two New Questions Added to the Special Eligibilities Page
Two new questions have been added to the CC Promise Grant Online Application, which display on the Special Eligibilities page beginning with this 2022-2023 annual release. Both questions are response-optional Yes/No (boolean) questions that may also contribute towards the applicant’s BOGFW eligibility.
New Question | Page Location | Onscreen Label / Prompt Text | Validations / Logic | Database Field |
|---|---|---|---|---|
Exonerated for Crime/Pardon Eligibility | Special Eligibilities | Have you been exonerated of a crime by writ of habeas corpus or pardon? | Optional response. If this response/value is Yes, the temporary BOG Eligibility A flag is set to Yes. | <elig_exonerated_crime> |
COVID-19 Death Eligibility | Special Eligibilities | Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California? | Optional response. If this response/value is Yes, the temporary BOG Eligibility A flag is set to Yes. | <elig_covid_death> |
Changes Related to the New Student Account System
Several significant interface changes were made to the CCCApply applications, including the CC Promise Grant online application, with the release of the new student Account system in January 2022 (Release: SSS v.1.0). These changes include the removal of the Edit OpenCCC Account service that was available within each CCCApply application, and the revisions to the Account Information/Mailing pages. These changes are documented in detail in the Student Success Suite Release v.1.0 release notes.
The following changes were made across all CCCApply applications, including the CCPG:
The Edit Account service was removed from inside the CCCApply applications, including the CCPG. All edits to the user’s Account must be made directly in the Edit Account system.
The “Account Information/Mailing” page was renamed Profile page in all CCCApply applications, including the CCPG.
The display of the user’s current Account information (OpenCCC) was moved from inside the application to the My Applications pages.
The Previous/Other Name fields were removed from the Account system and added to the new Profile page in all CCCApply applications, including the CCPG
For more details, jump to these sections:
Implementation & Support
To get started with adoption or deployment of any or all of the Student Success Suite technology solutions provided through the CCC Technology Center, free implementation and support services are available through the CCCTC Enabling Services division. To get started, contact your College Relationship Manager who will guide you every step of the way.
Enabling Services
Adoption & Implementation Services | Email: crms@ccctechcenter.org |
College Support Services |
Support for Colleges
College Staff Support | |
Online Support Community |
Support for Students
CCC Helpdesk | Toll Free: (877) 247-4836 |
Online Support Community | URL: www.ccchelp.info |
Documentation
The tables below provide product and user documentation for the 2022-2023 CC Promise Grant Online application release.
Data Dictionaries & User Guides
Description | Doc Version / FILE | Format | Release | Date Published |
|---|---|---|---|---|
2022-2023 CC Promise Grant Online Application Specification & Data Dictionary | v.2022-2023 | Release 6.9.0 | TBD | |
v.2022 | ONLINE | Release SGv.4.2.6 | May 2022 | |
v.2022 | ONLINE | Jasper V 6.0.1 | Fall 2021 | |
v.6.9.1 | ONLINE | Release 6.9.1 | May 2022 | |
v.6.9.1 | jar | Release 6.9.1 | May 2022 |
Reference Documentation
Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) corresponding to this release.
Description | File or Link |
|---|---|
2022-2023 CC Promise Grant Paper Application (English) | 
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2022-2023 CC Promise Grant Paper Application (Spanish) |  |
2022-2023 Type B Income Table | 
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Bill Text - AB 703 - Public postsecondary education: fee waiver for exonerated persons. | Bill Text - AB-703 Public postsecondary education: fee waivers for exonerated persons. |
How To Articles & FAQs
Application / Service | Description | Intended Audience |
|---|---|---|
CCPG | College Staff |
College Documentation Sites