Release 6.0 Summary Notes - 03.31.17
- Patricia Donohue
Due to an unexpected issue encountered while deploying the International supplemental questions code, no changes were deployed to the International Application in this release. We believe the issue can be resolved quickly and the team is working on a low-impact, patch release plan for the week of April 3. Until that fix can be deployed the International Application will continue to run the 5.5.3 code (version running prior to Friday night's release (6.0). An announcement with the time and date of the patch release will be posted on the CCC Support Site.
Release Schedule
Description | Date |
|---|---|
Release No. | 6.0 |
Pilot Release Date & Time | 03.01.17 - (10:00AM - 5:00PM PST) |
Production Release Date & Time | 03.31.17 - (6:00PM - 11:00PM PST) |
Type | Annual Update Release |
Release 6.0 Scope
| Description | Scope |
|---|---|
| Applications | OpenCCC Student Account System |
| Changes to Download Client | Yes (See Release 6.0 Download Client jar file below) |
| Changes to Residency Logic | Yes |
| Revised Data Dictionaries | Yes |
| Updated User Guides | Yes |
Contents
This following summary applies to Release 6.0, deployed March 31, 2017. Please direct all questions to the CCCApply category page on the CCC Support Site.
Release Notes Summary
Below is a summary of the approved change requests and other enhancements included in the 2017 CCCApply Annual Update on March 31, 2017.
OpenCCC Student Account
The following feature enhancements were made to the OpenCCC Student Account system. Click on the Change Specification / Technical Notes hyperlinks in the table below to see detailed change specifications, where available.
| Change Specification / Technical Notes | Summary | New Data Fields / Changes to the Download Client | Changes to Logic |
|---|---|---|---|
| No Permanent Address Checkbox and Data Field (AB 801) | New checkbox question, data field, and error validation added to the Permanent Address section of the OpenCCC Account and Edit OpenCCC module: "I have no permanent address because I am currently homeless." | <no_perm_address_homeless> | Conditional validation logic change: If checkbox is not empty (Yes/True), then set new "Homeless Youth" field on Residency page in CCCApply Standard application to default to "Yes". |
| Set Text Message Authorizations Default to Yes | Set default value to "Yes" for text message authorization in OpenCCC account. | No | No |
| Revise OpenCCC Account Confirmation Email Language and Logo | Updated OpenCCC logo and updated contact information for the Helpdesk in the OpenCCC Account confirmation email. | No | No |
| OpenCCC Account User Interface Upgrade | New look & feel changes have been made to the OpenCCC Account application; no functionality changes, no actions required by the college. | N/A | N/A |
| Implement Google Analytics across OpenCCC Account webpages. | Analytics tracking has been added to the OpenCCC Account, including Account Creation, Welcome, IdP Sign-In page, Account Recovery, Password Reset, Username Verification, and Edit Account pages. Additional tracking elements were added to main navigational buttons and links, error message pop-up modals, session time-out modal, Help hyperlink pop-up text box modals, and Save/Continue buttons. | N/A | N/A |
CCCApply Standard Application
Below is a summary of the approved change requests and feature enhancements deployed in the CCCApply Standard application in 6.0. Click on the Change Specification / Technical Notes hyperlinks in the table below to see detailed change specifications, where available.
| Change Specification / Technical Notes | Summary | New Data Fields / Changes to the Download File | Change to Logic |
|---|---|---|---|
| Revise CCCApply for AB 801 (Homeless Youth) | Required changes to the Standard Application to identify homeless youth applicants per recently passed state legislation (AB 801), including a new "Homeless Youth" question and data field on the Residency page; a new integrity flag (#40) trigger, and changes to the Area B residency logic to identify homeless youth under 25 years of age. Other changes include: | <homeless_youth> <integrity_fg_40> <no_mailing_address_homeless> <no_perm_address_homeless> | New Step 12 added to Area B Logic in Standard App only. See "Changes to Logic" section below for more details.. |
Develop Web Service Linking Statewide Student Identifier System (SSID) with CCCApply | API web service linking the California Department of Education's Statewide Student Identifier System (SSID) to CCCApply to facilitate legislative reporting requirements. | Restricted. For CCCCO legislative reporting only. Not downloadable. | N/A |
| Articulation with Californiacolleges.edu and CCCApply - Phased Approach | API web service allowing the California Colleges Guidance Initiative (CCGI) Californiacolleges.edu to push student data through to CCCApply in order to support multiple measures placement and create additional efficiencies for Admissions and Records staff. | <hs_cds_full> | No change to logic |
| System Generated Reminder Emails to Students about In-Progress Applications | Email nudges to help minimize/prevent abandoned applications. Phase I: System-generated emails from CCCApply are sent to students if they start, but do not submit, an application after 1) 24 hours; and 2) 7 days, if the application is still not submitted after one week. Email templates contain a generic message but merge college's name and URL, and college Admissions Office contact, email, and phone. | No new data fields | Logic added to In-Progress application database to send auto-generated emails to students after 24hrs and 7 days. |
| Publish a Paper-based Version of Standard Application for Special Populations | Now Available! The paper-based version of the CCCApply Standard Application, approved by the CCC Chancellor's Office. Contains all questions from the online application. Printable version only. | NOTE: All new 2017 data fields have been incorporated into the paper-based version. | Hyperlink will take you to File Repository on Project Site to download the paper application. |
| Develop New Post-Submission Workflow that Drops Student into MyPath for Links & Opps | Alternate OpenCCCApply workflow path for colleges adopting MyPath Student Services Portal. | No | No |
| Develop Mechanism to Pass Proxy-Created CCCID Back to Colleges | Supports the CCC Single Sign-On Initiative (SSO). New EPPN to CCCID mapping table added to the CCC Report Center, allowing colleges to export new CCCIDs created by the SSO Proxy and map them back to their college/district Active Directory. | No | No |
| Implement Google Analytics to OpenCCC & CCCApply Applications | Analytics tracking service added to all pages of the CCCApply Standard and International Applications, as well as the BOG Fee Waiver Application to analyze end-user behavior, patterns, | No | No |
| Add Google Analytics Special Activities to Track User Clicks | Additional tracking functionality added to main navigational buttons and links, all error message pop-up modals, session time-out modal, Help pop-up text box modals, and Save/Continue buttons to start gathering more meaningful data around CCCApply user behavior and trends. | No | No |
| Include Baccalaurate Degrees to Award Type Field | Two new values were added to the Award Type field, configured by colleges in the CCC Administrator. | Two values added to <award_type> BA = Baccalaureate of Art | No |
| Re-order HS Ed Level Responses in Dropdown Menu; List Graduates First | Change the display order of the High School Education Level drop-down menu responses so that "Did not graduate" is last in the list and not first. | No | No |
| Revised the user instructions that are displayed on the "Search Results" screen in the High School & College Finders | Short-term fix made to the hover help and "Search Results" display text that appears if more than 25 results match the partial name entered by the student. If the "Search Results" list finds more than 25 results, the new onscreen help text says, "Displaying 25 of X matches. Keep typing to narrow down search results." | No | No |
BOG Fee Waiver Application
Below is a summary of the changes and feature enhancements deployed for the 2017-2018 BOG Application. Click here to download the new 2017-2018 BOG Fee Waiver Application Specification (Data Dictionary).
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specification.
| Change Specification / Technical Notes | Summary | New Data Fields / | Change to Logic |
|---|---|---|---|
| 2017-2018 BOG Fee Waiver Application Change Specification | Approved changes made to the online BOG Fee Waiver application to correspond to the 2017-2018 BOG Fee Waiver paper application released by the CCCCO. Paper application is attached to the Change Specification / Technical Spec for reference. | <determined_homeless> | Yes. New "Method D" eligibility algorithm added to the 2017-2018 BOG per state legislation AB 801 (Homeless Youth). |
Highlights:
|
Changes to Downloads (New Data Fields)
The following data fields were added to the database in Release 6.0. See table below.
Adding New Data Fields to Downloads
To download the new data fields, your college IT staff must first add them to the Format Definitions XML file(s) and run the updated "transfer-client.jar" file corresponding to this Release (6.0). Each application has its own unique Format Definition XML file, which specifies which data fields should be included each time your automated downloads job file is run. do for the application(s) they pertain to. This process is described in the CCCApply Download Client User Guide.
| NEW Download Client Jar File for Release 6.0 - March 31, 2017Download Client Jar File: transfer-client.jar |
Description | Data Field | Format | Download | Report Center? | Admin Rules? | Application(s) | Notes |
|---|---|---|---|---|---|---|---|
| No Permanent Address Homeless | no_perm_address_homeless | 1 | Yes | Yes | Yes | Account Edit Account - Apply, IA & BOG | Added to the Permanent Address section in Account & Edit Account |
| No Current Mailing Address Homeless | no_mailing_address_homeless | 1 | Yes | Yes | Yes | Apply, IA & BOG | Added to the Current Mailing Address section is Apply, BOG, IA |
| No Non-US Permanent Address Homeless | no_non_usa_perm_address_homeless | 1 | Yes | Yes | No | International Only | Address Field |
| Homeless Youth | homeless_youth | boolean | Yes | Yes | Yes | CCCApply Only | Residency Page in Standard App Only |
Integrity Flag 40 | integrity_fg_40 | varchar 2 | Yes | Yes | Yes | CCCApply Only | Integrity Flag Table |
| Pre-Determined Homeless by Financial Aid Office | determined_homeless | boolean | Yes | Yes | Yes | BOG Only | 2017-2018 |
| Method D Eligibility Logic | elig_method_d | boolean | yes | BOG Only | 2017-2018 | ||
| HS CDS Code - Full Length | hs_cds_full | varchar 14 | yes | Yes | Yes | Apply & International | |
| Col{0} CDS Code - Full Length | col1_cds_full col2_cds_full col3_cds_full col4_cds_full | varchar 14 | Yes | Yes | No | Apply & International | These fields will be added to the Downloads, it will not replace the existing 6-digit CDS code. |
| Term Start Date | term_start | date | Yes | Yes | Yes | CCCApply Only | This field is configured by the college in the Administrator |
| Term End Date | term_end | date | Yes | Yes | Yes | CCCApply Only | This field is configured by the college in the Administrator |
| Major Description | major_description | varchar 100 | Yes | Yes | Yes | Update APPLY only from 65 to 100 character length | This field is configured by the college in the Administrator |
| Award Type | award_type | Apply & International | Add two new values to the data field: BA - Baccalaureate of Arts Degree BS - Baccalaureate Science Degree |
Changes to Logic
CCCApply Residency Logic Changes
Update Area B Residency Logic for AB 801 Homeless Youth
A new step (Step 12) was added to Area B residency logic to look at the response for the new "Homeless Youth" question added to the Residency page, and the student's birthdate. If the user is under 25 years of age and answers "Yes" to the new "Homeless Youth" question, then the Area B logic sets Class B2 and triggers new Integrity Flag 40, which alerts A&R staff about this status. If the student responds "No" to the new "Homeless Youth" question, OR if the student is 25 years old or older, no flag is triggered and the logic continues to Step 13.
Expand the link below to see the details of this change to the Area B residency algorithm. Refer to Appendix A of the CCCApply Data Dictionary-PILOT.V.2017.1 to see the full Area B logic table.
No action is required by the college (unless you have custom workflows built around the residency calculation that need to be updated with the new step 12). Admissions staff should note the addition of the new integrity flag 40 for "Homeless and under age 25", which will help identify these students and alert them to follow up with the student as needed.
Questions? Please add questions and comments in the support site: CCCTechnology.info.
Bug Fixes
The following bugs were fixed in the 6.0 release. No action is required by the college at this time.
| Bug Summary | Application |
|---|---|
| Apply uses incorrect property name for Email sender authentication property | Standard App only |
| Status 404 error occurs when clicking on the "Proceed to CCC MyPath" link in Apply | All Applications |
| Checking the box for "My mailing address is the same as the Permanent Address in my OpenCCC Account above" causes an error | Standard App only |
| Javascript causes error popup on military page | Standard App only |
| Supplemental Question fields not appearing in the Rules tab for CCCApply | Standard App only |
| Problems with $ Dollar Sign and Other Characters in Usernames | OpenCCC Account |
| Error occurs when clicking on Edit link for Personal Information in Edit My OpenCCC Account | Edit My OpenCCC Account |
| Fix errors in the residency section of the 2016-2017 BOG application | BOG App only |
| Add missing Current Mailing Address section to the BOG Review Application page and the BOG Submitted Application PDF | BOG App only |
| Fixed some nesting issues on the Review Application page in CCCApply | Standard App only |
Accessibility Fixes
The items below were updated per accessibility standards WCAG 2.0 AA.
| Description | Application |
|---|---|
Re-render the Supplemental Questions Page in CCCApply Standard & International Applications for Screen Readers & Assisted Technologies | Standard |
The Pilot Environment
The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during a pre-release, 30-Day Pilot Preview period - when it will contain pre-production changes and code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.
All Release 6.0 changes and enhancements were deployed to the Pilot environment on March 1, 2017 for colleges to preview and test. "Pilot" versions of the CCCApply Data Dictionaries and User Guides will reflect both the production and pilot environment application code. Questions? Please post all questions on CCCTechnology.info.
Getting to the Pilot Applications
Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.
| PILOT Application | NEW PILOT Application URL |
|---|---|
PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Download URL Attributes
Application | PILOT DOWNLOAD URL |
|---|---|
| PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
| PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
| PILOT International Application |
Pilot Administrator & Report Center URLs
The URLs below are "templates" - so the examples shown are not your URLs. These are provided to give you an example of what yours look like. Please contact your IT department if you do not have access to your Pilot Administrator and Pilot Report Center.
Pilot Administrator https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/ | |
Pilot Report Center https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/jasperserver-pro/ |
30-Day Pilot Site Preview
In order to give colleges time to review, implement, and test all the new changes and feature enhancements being deployed in a CCCApply release, the code is first released to the Pilot environment (aka beta or QA environment) 30 days in advance of the production release. For this release (6.0), the code was rolled to the Pilot environment on March 1, 2017. This is the version of code that will now remain in the Pilot environment until the next pre-release, 30-day Pilot Preview, tentatively scheduled for August 29, 2017.
Data Dictionaries & Release Documentation
The following links pertain to Release 6.0 documentation, including CCCApply Data Dictionaries and User Guides.
| Description | Version | Format | Release | Date Published |
|---|---|---|---|---|
| CCCApply Standard Application Data Dictionary | Release 6.0 | 3.31.17 | ||
| 2017-2018 BOG Fee Waiver Data Dictionary | BOG-V2017.1 | 2017-2018 | 3.01.17 | |
| CCCApply International Application Data Dictionary | Coming soon | Release 6.0 | ||
| CCCApply Download Client User Guide | V.2017.1 | Release 6.0 | 3.31.17 | |
| Download Client: transfer-client-V4.jar | Release 6.0-V4 | JAR | Release 6.0 | 3.31.17 |
| Pilot Environment | Webpage |