CCCApply Release 6.2.0 Summary Notes
Schedule
Description | Date & Time |
|---|---|
Release No. | 6.2.0 |
UAT Pilot Release | 6.28.18 12:00PM |
Pilot Update (1.0.1) | 7.12.18 - 8:00AM |
Pilot Update (1.0.2) | 7.19.18 - 8:00AM |
Pilot Update (1.0.3) | 9.06.18 - 5:00PM |
Pilot Update (1.0.4) | 9.14.18 - 12:00PM |
Production Black-Out | 9.25.18 - 6:00PM (No further data changes) |
Production Release | 9.30.18 - 12:00PM - 5:00PM |
Release Type | Maintenance Window | Major Release |
Scope
Description | Scope |
|---|---|
Applications | OpenCCC Account |
Changes to Residency Logic | No |
Changes to Download Client | Yes - (Download Client Jar 6.2.0) |
Changes to Administrator | Yes - (New College URLs) |
Changes to Report Center | Yes - (New College URLs) |
Changes to Documentation | Yes - New CCCApply Administrator User Guide |
Contents
- 1 Contents
- 2 New! Additions to the CCCApply Release 6.2.0 Scope
- 3 Release Summary
- 4 Release Strategy
- 5 Pilot Implementation Activities & Support
- 6 Pilot Environment: CCCApply Administrator & Applications
- 7 NEW Production & Pilot URLs
- 8 Data Dictionaries & Release Documentation
- 9 Changes to the OpenCCC Account System
- 10 Changes to the CCCApply Standard Application
- 11 Changes to the Promise Grant Application (BOG)
- 12 All Bug Fixes
- 13 Changes to the CCC Report Center
- 14 Changes to the Download Client
- 15 New! CCCApply Spam Filter Web Service
- 16 SuperGlue for CCCApply (College Adapter 2.5)
- 17 New! CCCApply Administrator
- 18 New! CCC Administrator
- 19 New! Canvas Administrator
- 20 Support Services
New! Additions to the CCCApply Release 6.2.0 Scope
On July 20, the CCC Chancellor's Office approved a series of changes to the OpenCCCApply application and requested they be added to the scope of Release 6.2.0. Adding these late changes to the original deployment schedule necessitated an additional Pilot release (Update 1.0.4), which will be available for colleges to preview beginning September 15.
Change Requirement | Application | Notes |
|---|---|---|
Remove the Introduction page from the Standard Application | CCCApply Standard | This means that the first page of the application is now the Enrollment page. |
Remove the Social Security Number Encouragement pop-up box | OpenCCC Account & Edit Account | This change removes the pop-up message encouraging students to provide their Social Security Number when they decline to provide one during OpenCCC Account creation and in the "Edit Account" modules. |
Rename the Personal Information page to "Demographic Information" | CCCApply Standard Application |
|
Move the Demographic Information page to later in the application | CCCApply Standard Application | This page now follows the Needs & Interests page |
Revisions to the High School Transcript Information (aka self-reported Multiple Measures questions) | CCCApply Standard Application | These are text changes to the opt-in "multiple measures" question implementation, but if your college has implemented these questions for |
Move the Review Application page to an opt-in section on the Submission page | CCCApply Standard Application |
|
Move the Consent to Release Information page to the Submission page | CCCApply Standard Application |
|
Remove the logic (restriction) preventing users under 13 years old from creating an OpenCCC Account | OpenCCC Account & Edit Account | Users of any age can now create OpenCCC accounts for educational purposes. |
Implement an auto-direct from the Submission confirmation screen in CCCApply to MyPath | CCCApply Standard Application | For MyPath colleges only |
Remove the temporary block preventing users from creating 5 or more OpenCCC Accounts using the same email address | CCCApply Standard Application | A temporary stop-gap implemented to prevent fraud until the Spam Filter is complete. This is being removed. |
Remove the temporary block preventing users from submitting 10 or more CCCApply applications from the same CCCID within 24hrs | CCCApply Standard Application | A temporary stop-gap implemented to prevent fraud until the Spam Filter is complete. This is being removed. |
Deferred: Removed from Release Scope
Change Request | Application | Notes |
|---|---|---|
Implement approved changes to the Race & Ethnicity section in CCCApply, including expanded race groups, ethnicities in a new conditional layout | CCCApply Standard Application | This proposed change to the current Race & Ethnicity questions in CCCApply has been postponed to a later release in order to allow colleges time to implement these changes to their Download XML files. |
Upgrade the user interface styles and branding required in the new CCCCO Style Guide | CCCApply Standard Application | User interface updates have been postponed to a later release. |
Release Summary
The CCCApply Release 6.2.0 combines the efforts of three project teams, closely coordinated to support the CCCApply 2018 annual update traditional fall release, which primarily consists of the development and integration of the new version of the CCCApply Administrator and the launch of a new shared SSO-based staff and faculty "user and access management" system called the CCC Administrator.
The new CCCApply Administrator upgrade will completely replace the current version of the CCCApply Administrator (Admin 1.0), which means that all 110 colleges that have adopted the CCCApply applications will be affected by the cut-over of users and data to the new system as part of this deployment.
Therefore, implementation support and online materials are available to help colleges with pre-migration data review, IT and operations tasks, implementation and training. To schedule a one-on-one support session for the purposes of walking you through the migration and implementation process, please Schedule A Support Session as soon as possible.
Overall, Minimal Changes to CCCApply Applications - No New Required Data Fields
The good news is there are very few changes to the CCCApply applications themselves in this release. There are no new required questions or data fields that need to be added to data downloads. We took advantage of this release to fix a long list of bugs and technical debt issues across Apply, Promise Grant, and International which are listed below (by Application).
New Spam Filter Web Service
However, one new service being added to the CCCApply Standard application - the Spam Filter Web Service - is being implemented to combat the large number of fraudulent applications coming in through the Standard application. This service does have a required user component that colleges will need to monitor regularly in order to ensure the machine-learning prediction model behind the service continues to grow, learn and identify fraud as the spammers change their tactics to avoid being detected. This service sits in the post-submission application pipeline and will not affect the user experience; however colleges will be given training on how to monitor and process spam applications through the new CCCApply Administrator as part of their implementation & UAT session.
NEW: Due to multiple inter-dependencies on OpenCCC and CCCApply, the scope of this release has grown to include additional enhancements, features, web services, and integrations, such as:
Enhancements, features, and approved changes to OpenCCC and the CCCApply Applications
Bug fixes across all integrated OpenCCCApply applications
Enhancements to the SSO Proxy sign-in page
Phase 1: CCCApply support for the College Adaptor 2.5 (SuperGlue)
New Machine-learning Spam Filter web service in CCCApply
Version upgrade of the CCC Report Center (no functionality changes)
New Canvas Administrator service (integrated with the SSO-based CCC Administrator)