2018 CCC Administrator UX Sub-Committee

Description

The purpose of this advisory committee is to provide support to the CCCApply product manager and development team in the design, development, and implementation of the CCCApply admin modules in the new CCC Administrator.

NOTE: A primary objective of this committee is to provide testing, migration, and implementation support to the CCCApply management and technical teams. See more objectives below.

Committee Name	CCC Administrator User Experience Advisory Committee
Advisory Lead	< Need > Patty Donohue - CCCTC
Sub-Committee	Santa Rosa JC: Mitch Leahy Bakersfield College: Michelle Pena Los Angeles CCD: Olivia Alvarado (Goal: Recruit 2-3 more districts to support testing and migration.)
CCCCO Representative	Michael Quiaoit
2018 Meeting Schedule	Meet every 3 - 4 weeks through production MVP release (June 2018)

2018 Objectives

Meet every 3 weeks between January 22 - June 7, 2018 to support the first release of the new CCC Administrator for CCCApply.

User Acceptance Testing: Support the Administrator development team with testing and review functionality in the following areas:
1. HIGH PRIORITY: Access management, User account setup and test SSO authentication
2. HIGH PRIORITY: Authorization testing (ensure secure access to college & district data, settings, configurations)
3. CCCApply admin configuration, migration, and implementation in new Admin system
4. CCCApply - onscreen text, instructions, hover help (where applicable) and user guide documentation
5. CCCApply - review primary (global) navigation functionality: College changer, Module Menu bar, global Header navigation, application switcher
Support development of the Migration and Implementation Plan
1. Review ETL and migration of college data configurations and settings
2. Ensure all college data and settings are migrated over to new system
3. Identify areas that require college maintenance
4. Test rules and supplemental questions processing
Review and test new features: Majors module (filter and display Majors by meta majors, special category, or guided pathways)
1. Setup and test the new Majors filtering options: Category fields and Education Goal filter
2. New college & district table contact data fields; Multiple Measures Initiative, and SPAM Filter UI screens
3. Support testing new enhanced Majors module functionality
4. Application landing page features
Support remaining development process:
1. Review business requirements and ensure stories for MVP comply with those requirements
2. Attend development sprint demos (every 3 weeks) and provide feedback for development & design teams
3. Review change requests for feature enhancements
4. Gather requirements for future enhancements
  1. map out on Roadmap for September 2018 / March 2019
  2. Track all features that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.
Review user documentation: User guides & training videos (User Guides, Help tutorials, etc.)

2018 Meetings

Date

Description

Zoom Meeting URL

Link to Minutes / Notes

Status

TBD

AGENDA

Introduction to committee objectives & priorities
- Discuss recruiting other districts
- Pick a co-chair for committee (discuss note-taker)
Review project charter and overall vision for cross-functional admin tool
Demonstrate status of development so far
Review migration & implementation process outline (get feedback)
Quick review of documentation / feedback on documentation needed
Scope of process / feedback on level of effort for colleges
Determine end-user Communication plan (what is announced, how, and when) and elect committee member to help PM.
- Other marketing and communication outreach efforts?
  - Announce at 2018 CACCRAO conference (when? who?)
  - Announce via email to CACCRAO listserv
  - Announce via email to Admissions listserv (where else?)
  - Announce at 2018 CCCApply Workshop
Set agenda and date for next meeting (every three weeks)

ZOOM LINK:

https://cccconfer.zoom.us/my/donohue

PENDING

TBD

Open Items & Change Requests

CR #	Description	Steering Review or Approval Date	New Data Fields / New Logic	Scheduled Release Date	Status - Release Notes Link
2018-10	SPAM Filter Administrator UI Screens	10.10.16	TBD	May 2018	APPROVED - CCC Admin 2018 MVP 2017.07.12 - CCCTC Spam Filter - SOW
2017-05	Add Optional College-Configured Help Text Field in Majors/Programs Section	12.06.16		Sept 2018	APPROVED - Admin - 2018/2019
2017-06	Add Ability to Branch Majors by Meta Major in Administrator 2.0 *Two-part implementation - Add "Major Area/Category" field <category> (optional) to filter Majors by college custom values (i.e., Meta majors or Guided Pathways	10.16.16	<category> <CIP_code>	May 2018	APPROVED - CCC Admin 2018 MVP
2014-01	2014-01: Ability to Align Education Goals to Majors in Administrator	09.01.13	N/A	May 2018	APPROVED - CCC Admin 2018 MVP
2017-28	Add "Intended Major for Transfer" to Majors Section	04.23.17	CCCApply	January 2018	APPROVED
NEW	Expand Messages Module for additional messaging types: Text messages Customized, college-configured Onscreen messages Customized, college-configured templates for system-generated rules (i.e., abandoned application messages, more)	NEW - January 2018		TBD	NEW
NEW	Move User Guides and Data Dictionaries for CCCApply to secure location (in Administrator) from Public Documentation area	Requires further discussion		September 2018	NEW for Version 2.0
NEW	Link out to CCC Report Center from inside Administrator (eliminate need for two URLs)	NEW - January 2018		September 2018	NEW for Version 2.0
2018-06	Implement Admin Screens for MMAP UI & Opt-In Toggle	NEW - January 2018		September 2018	NEW for Version 2.0
2018-07	Implement Admin Screens for Title IX Survey Questions UI & Opt-In Toggle Add Title IX Survey Data Source into CCC Report Center	Requires further discussion		TBD	DEFERRED

Previous Administrator Sub-Committees Notes

Click here to read more...

Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules.

Several key requirements emerged:

College-controlled alignment capability between Education Goals and individual Majors in order to facilitate a branching of Majors in the Standard & International applications. The corresponding UI/UX changes will need to be coordinated so the user can select their Education Goal first, then the major. This implementation has been requested in the past (also known as the Ed Goal Alignment) and another sub-committee is being formed to help review the implementation from a research and maintenance perspective;
A new optional CIP code field is being added alongside the TOP code and Program Control Number fields;
A new, user-friendly Supplemental Questions-generating module is being designed for staff that complies with WCAG 2.0 AA accessibility standards.

See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees