Student Success Suite Release: 2022-2023 CC Promise Grant Application

Schedule

Description

Date & Time

Status

Description

Date & Time

Status

Product Release Version(s)

January 28, 2022

live

Pilot Release

December 2021

live

Release Type

Major Release / Upgrade

 

 

Watch this page for regular updates and more information as it is made available on the upcoming release.


Release Overview

The 2022-2023 California College Promise Grant Online Application was released to production on January 28, 2022. In addition to the required database updates and new income table for 2022-23, two new questions/data fields were added to the application and the Method A logic was updated to calculate in these two new special eligibilities.

 

Stay Informed On Release Activities: Register for an account on CCCTechnology.info and set your Profile Notifications to follow the CCCTC System Alerts category posts, today.

 

Changes At-A-Glance

Product / Service

Description

Action Required?

CCPG Database Updates

All required 2022-2023 CC Promise Grant Online Application database updates were implemented and deployed to Pilot and Production.

No

Data Field Changes

New data fields were added to the CCPG submitted application database.

Optional

 

New data field: COVID-19 Death Eligibility

 

<elig_covid_death>

 

 

New data field: Exonerated for Crime or Pardon Eligibility

 

<elig_exonerated_crime>

 

Logic Changes

Applicant responses to the two new special eligibility questions were added to the Method A Eligibility logic.

No

Data Delivery Updates

New CCPG fields and SSN fields (see bug fix resolution below) are available for download and deliverable to staging tables via SuperGlue.

Yes

 

SuperGlue for Apply (CCPG)

New CCPG data fields are now delivered to staging tables using SuperGlue College Adapter v.4.2.6

Yes

 

Download Client

New CCPG data fields can be accessed using the Download Client; Download Client jar file (v.6.9.1) must be run in your Pilot and Production

Yes

 

CCCApply Report Center

New CCPG data fields will be added to the CCCApply Report Center in June 2022.

No

 

CCC Data Warehouse Report Server

New CCPG data fields have been added to the CCC Data Warehouse Report Server.

No

Bug Fixes

 

 

 

Deliver Social Security Number Data Fields with CCPG Submitted Application Data

A fix was made that will resume delivery of the SSN/TIN data fields with CCPG submitted application data downloads. No change is required by the college to their DLC Format Definition XML. See Bug Fixes section below for the list of fields.

No

Changes to the CCPG User Interface

 

NO

 

New Question Added for COVID-19 Death Eligibility

New question added to the Special Eligibilities page: “Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California?”

NO

 

New Question Added for Exonerated for Crime Eligibility

New question added to the Special Eligibilities page: “Have you been exonerated of a crime by writ of habeas corpus or pardon?”

NO

 

Changes related to the new student account system (OpenCCC 2.0).

A series of UI/UX changes were made across all CCCApply applications, including the CCPG, in January 2022 (SSS Release v.1.0).
See Changes to the User Interface below for details.

NO

Documentation Updates

Product and user documentation updates reflect the changes impacted by the 2022-2023 CCPG application release.

NO

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CCPG Annual Database Updates

Each year the CC Promise Grant online application requires backend database updates and any other required changes specified by the CCC Chancellor’s Office before being deployed to users. These changes include incremental year/date updates, a new year_code, and an update to the method B income table and tax year. Changes align to the source documents, attached in the Reference Documentation below.

  • 2022-2023 California College Promise Grant paper application

  • 2022-2023 Type B Income Table


Data Field Changes

A number of data field changes will affect colleges using the CC Promise Grant online application, including new and deprecated fields from the CCPG data output. These changes are detailed in the table below.

Application / Service

Change

Data Element

SuperGlue

Download Client

Administrator Rules

Application / Service

Change

Data Element

SuperGlue

Download Client

Administrator Rules

2022-2023 California College Promise Grant Application

New field

<elig_covid_death>

2022-2023 California College Promise Grant Application

New field

<elig_exonerated_crime>

Important: All data field changes - including deprecated fields - across all SSS applications are backwards compatible with your existing data downloads and SuperGlue for Apply (CCPG) implementations.

 

OpenCCC Account Data Fields

See the Changes to Data Fields & Data Delivery section for a complete list of all new and deprecated Account data fields, as well as the data fields that were moved from the OpenCCC Account system to the CCCApply applications. Data dictionaries and other user documentation detailing data field specifications are linked in the User Documentation section below.

Deprecated Data Fields (NO LONGER USED)

When the new OpenCCC Account system was released in January 2022, a number of questions were removed from the OpenCCC Account system. The data fields listed below are no longer collected in the new Account, and data is no longer passed to colleges with CC Promise Grant submitted applications.

  • Main Phone Extension

  • Main Phone Authorized Text Message

  • No First Name (flag)

  • No Middle Name

  • Preferred Middle Name

  • Preferred Last Name

  • Second Phone Number

  • Second Phone Number Extension

  • Second Phone Authorized Text Message

  • Second Phone International

  • Security Questions 1 - 3

 


Logic Changes

Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.

The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.

  1. Exonerated of Crime/Pardon Eligibility
    IF eligExoneratedCrime = “yes” (or)

    then elig_method_a = "Yes";

    else elig_method_a = "No"

  2. COVID-19 Death Eligibility
    IF eligCovidDeath = “yes” (or)
    then elig_method_a = "Yes";

    else elig_method_a = "No"

If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status

For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.


Data Delivery Updates

Delivery Method

Update

Implementation Notes

Delivery Method

Update

Implementation Notes

Download Client / Downloads

New fields have been added to the DLC for Pilot and Production environments.
Get the Download Client User Guide for more information.

Colleges using the DLC for CC Promise Grant data must add the new fields to their Format Definition XML. Reminder: The DLC is backwards compatible.

 

New DLC Jar file (v.6.9.1) available here.

Run the DLC v.6.9.1 Jar file to get the new fields. This must be repeated for each environment

SuperGlue for Apply (CCPG)

New fields are delivered via SuperGlue for Apply (CCPG) to college staging tables and directly to SIS. SuperGlue for Apply v.4.2.6

See the SuperGlue for Apply (CCPG) Data Mappings for Banner, Colleague, and PS.

Colleges using SuperGlue for Apply (CCPG) will need to update their current version of the College Adapter.
Please contact your Implementation (ICE) Engineer at Enabling Services for assistance.

CCCApply Report Center

New fields will be added to the CCCApply Report Center in June 2022.

No action is required by authorized college users.

CCC Data Warehouse Report Server

New fields have been added to the Data Warehouse Report Server.

No action is required by authorized users.

 

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Bug Fixes

Problem Description

Resolution

Notes

Problem Description

Resolution

Notes

Social Security Number data stopped being delivered in the CCPG submitted applications downloads after SSS v.1.0 (Jan 2022).

A fix was made that will resume passing the applicant’s social security number data to the college with the CCPG submitted application data downloads IF values exists from a current submitted CCCApply Standard Application or the legacy OpenCCC account. If the SSN/TIN responses do not exist, a null value will be passed.

The fields that will be delivered are:

  • ssn

  • ssn_no

  • ssn_exception

  • ssn_type

  • ssn_last4

For colleges using the Download Client for CCPG downloads, they should already have the SSN/TIN data fields configured in their Format Definition XML file.


Changes to the User Interface

Two New Questions Added to the Special Eligibilities Page

Two new questions have been added to the CC Promise Grant Online Application, which display on the Special Eligibilities page beginning with this 2022-2023 annual release. Both questions are response-optional Yes/No (boolean) questions that may also contribute towards the applicant’s BOGFW eligibility.

New Question

Page Location

Onscreen Label / Prompt Text

Validations / Logic

Database Field

New Question

Page Location

Onscreen Label / Prompt Text

Validations / Logic

Database Field

Exonerated for Crime/Pardon Eligibility

Special Eligibilities

Have you been exonerated of a crime by writ of habeas corpus or pardon?

Optional response.

If this response/value is Yes, the temporary BOG Eligibility A flag is set to Yes.

<elig_exonerated_crime>

COVID-19 Death Eligibility

Special Eligibilities

Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California?

Optional response.

If this response/value is Yes, the temporary BOG Eligibility A flag is set to Yes.

<elig_covid_death>

 

Several significant interface changes were made to the CCCApply applications, including the CC Promise Grant online application, with the release of the new student Account system in January 2022 (Release: SSS v.1.0). These changes include the removal of the Edit OpenCCC Account service that was available within each CCCApply application, and the revisions to the Account Information/Mailing pages. These changes are documented in detail in the Student Success Suite Release v.1.0 release notes.

The following changes were made across all CCCApply applications, including the CCPG:

  • The Edit Account service was removed from inside the CCCApply applications, including the CCPG. All edits to the user’s Account must be made directly in the Edit Account system.

  • The “Account Information/Mailing” page was renamed Profile page in all CCCApply applications, including the CCPG.

  • The display of the user’s current Account information (OpenCCC) was moved from inside the application to the My Applications pages.

  • The Previous/Other Name fields were removed from the Account system and added to the new Profile page in all CCCApply applications, including the CCPG

 

For more details, jump to these sections:

 


Implementation & Support 

To get started with adoption or deployment of any or all of the Student Success Suite technology solutions provided through the CCC Technology Center, free implementation and support services are available through the CCCTC Enabling Services division. To get started, contact your College Relationship Manager who will guide you every step of the way.  

Enabling Services

Adoption & Implementation Services

Email: crms@ccctechcenter.org

College Support Services

Email: staffsupportccctc@openccc.zendesk.com

 

Support for Colleges

College Staff Support

Email: staffsupportccctc@openccc.zendesk.com

Online Support Community

URL: www.ccctechnology.info

 

Support for Students

CCC Helpdesk

Toll Free: (877) 247-4836
Email:  support@openccc.net

Online Support Community

URL: www.ccchelp.info

 

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Documentation

The tables below provide product and user documentation for the 2022-2023 CC Promise Grant Online application release.

 

Data Dictionaries & User Guides

Description

Doc Version / FILE

Format

Release

Date Published

Description

Doc Version / FILE

Format

Release

Date Published

2022-2023 CC Promise Grant Online Application Specification & Data Dictionary

v.2022-2023

PDF

Release 6.9.0

TBD

SuperGlue for Apply Data Table Mappings

v.2022

ONLINE

Release SGv.4.2.6

May 2022

CCCApply Report Center User Guide

v.2022

ONLINE

Jasper V 6.0.1

Fall 2021

CCCApply Download Client User Guides

v.6.9.1

ONLINE

Release 6.9.1

May 2022

CCCApply Download Client Jar File V.6.9.1

v.6.9.1

jar

Release 6.9.1

May 2022

 

Reference Documentation 

Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) corresponding to this release. 

Description

File or Link

Description

File or Link

2022-2023 CC Promise Grant Paper Application (English)

 

2022-2023 CC Promise Grant Paper Application (Spanish)

2022-2023 Type B Income Table

 

Bill Text - AB 703 - Public postsecondary education: fee waiver for exonerated persons.

https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201920200AB703

 


How To Articles & FAQs

Application / Service

Description

Intended Audience

Application / Service

Description

Intended Audience

CCPG

FAQ: 2022-2023 CC Promise Grant Online Application

College Staff

 

College Documentation Sites

 


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