Release 6.1.0 Summary Notes - 10.27.17

Add a Confirmation Pop-Up Box to the "No Permanent Address - Homeless" for Homeless Youth

NOTE:  Per feedback from colleges, a growing number of applicants are not providing their permanent address when they are creating their OpenCCC Accounts. Unfortunately, many colleges are finding that a good number of these students are not being truthful and rather than providing the required information they are selecting the "I have no permanent address because I am currently homeless" checkbox.

Although CCCApply can't determine if a student is being dishonest, we can require the user who claims they have no permanent address because they are homeless confirm their response (or lack of response) by requiring them to confirm their response by responding with Yes or No to a Confirmation validation box. 

 Add validation to <no_perm_address_homeless> field:
IF checkbox is not empty (student answers Yes/True) THEN display a confirmation validation box and require a Yes or No response. 

No change to downloads.

At the time a new user applies to a California Community College through CCCApply they must first create an OpenCCC Account before selecting an application for admission (CCCApply Standard or International Applications). At this point in the Account creation process, the system may not know which application the user will select; therefore we cannot remove the "No Permanent Address - Homeless" checkbox from displaying to international students.

To inform potential international applicants, the following onscreen text was added below the "No Permanent Address Homeless" checkbox:  International, F1, M1 or J1 students MUST provide a permanent address.

Per the CCCApply Steering Committee the "additional question text" that displays for the Preferred Name question was revised in Account Creation FROM: "Note: Not all colleges may allow the use of preferred first names for academic purposes due to legal or technical restriction.”

TO: "Please contact your college for more information on how a preferred name may or may not be used at their institution."

Note: The additional text is only implemented in Create Account and doesn't appear in Edit account (once the initial toggle is selected to enter a Preferred Name, the additional text does not appear again to the end user.)

The three primary fields used in the Account Matching and Verification service are:
1) Date of Birth <Birthdate>
2) Social Security Number <SSN>
3) Email Address <email>

Each of these fields are used multiple times in the matching algorithm. Therefore, to help prevent duplicate accounts from being created, we added a "Confirm Date of Birth" field to the Account Creation process. This is similar to the confirmation field used in the Social Security Number/Taxpayer Identification Number question.

NOTE: This confirmation field is not an additional download field; only one value for <birthdate> will be stored in the database. 

Remove Homeless Youth Logic from Area B Residency Algorithm

Per feedback from the CCCApply Steering Committee, the logic added to the Area B Residency table in March 2017 to identify homeless applicants under age 25 was removed to help minimize the number of California students being determined "Possible Residents" based on temporary homelessness.  
The Area B logic was reverted back to pre-6.0.0 logic - before AB801 logic was added.

NOTE: If the student doesn't provide a Permanent Address in their OpenCCC Account, the residency logic identifies their "State" as not California, which is triggering Flag 02 - which is telling the logic that the student should supply further proof of residency (B2 - Possible Resident).  The logic change made in this release is simply ensuring that the applicant isn't being classified as a "possible resident" just because they answered Yes to the homeless_youth question and are under 25. 

Removed Step 12 from Area B Logic in Standard App only. See "Changes to Logic" section below for more details..

Changes were made to the Homeless Youth data field question <homeless_youth> to better identify homeless applicants under age 25.  The logic that was removed from Area B Residency algorithm (see above) and moved to this field to remove any dependency on the residency status. In addition, the following new conditions and validations were added to <homeless_youth> data field:

1) If <homeless_youth> = Yes/True, THEN trigger integrity flag (40) <integrity_fg_40> alerting admissions that the student has been homeless within the past 24 months. 

2) Must be "Yes/True" if <no_perm_address_homeless> = Yes/True, else error message, "We found a conflict in your responses. You must provide a Permanent Address or select "yes" to indicate that you have been homeless within the last 24 months."

3) Must be "Yes/True" if <no_mailing_address_homeless> = Yes/True, else error message, "We found a conflict in your responses.You must provide a Current Mailing Address or select "yes" to indicate that you have been homeless within the last 24 months."

See "Changes to Logic" below for more details.

NOTE:  Per feedback from colleges, a growing number of applicants are not being truthful and choosing to say they have "no mailing address because they are currently homeless" rather than being honest and providing the required information. A number of validations have been put in place to thwart this behavior including displaying a confirmation validation pop-up box asking the applicant to confirm they have no mailing address because they are homeless. There may be little that can be done to ensure applicants tell the truth, however if they are going to be dishonest, we want them to confirm their answer twice.

Add validation to <no_mailing_address_homeless> field: IF checkbox is not empty (Yes/True) THEN display confirmation pop-up message and require a Yes or No response. 

A validation was added to ensure international students provide all required information, including their Permanent Address.  Therefore, if the applicant selects F1, M1, or J1 from the visa type field, then they must have a permanent address entered in their OpenCCC Account. 

Add validation to <visa_type> on Citizenship/Military page:
"IF <visa_type> is F1, M1, or J1, THEN <no_perm_address_homeless> must be empty (No/False), else error message, "We found a conflict in your responses. F1, M1, or J1 student visa holders, must provide a permanent address in order to submit this application. Please enter your permanent address by editing your OpenCCC Account on the Account Information section."

Meta Majors/Ed Goal Alignment Phase I: In preparation for the ability to filter your custom list of Intended Majors or Programs of Study by a custom category, meta majors, term, and/or by education goal, it was necessary to swap the position of the Education Goal menu and the Intended Major menu. 

NOTE: This was just the layout (user-interface) change at this time. The actual data filter implementation will be available in the new CCC Administrator tool, coming in March 2018.

Two new data fields were created to capture and download international numbers:

<mainphoneintl>
<secondphoneintl>

See Change to Data Downloads section below for instructions on adding these new fields to your Download files.

Per the CCCApply Steering Committee feedback, there's a bug in the High School Education level field which displays the "Attended High School in California for 3 Years" question only if the user is a high school graduate or equivalent.  Up to this change, the application has been incorrectly displaying this question regardless of the user's high school education level. The conditions for this field are now:  

Do NOT display <cahs_3yr> IF <hs_edu_level> = 1, 2, 6, OR 0.

Add validations to <determined_homeless> field in BOG:
1) Must be "Yes/True" IF <no_permanent_address_homeless> is Yes/True, else error message, "We found a conflict in your answers. You must answer Yes to "Determined Homeless" if you have no permanent address because you are currently homeless. Please correct one of your responses."

2) Must be "Yes/True" IF <no_mailing_address_homeless> is Yes/True, else error message, "We found a conflict in your answers. You must answer Yes to "Determined Homeless" if you have no current mailing address because you are currently homeless. Please correct one of your responses."

Implemented a new, user-friendly formatting widget that ensures international phone numbers are formatted correctly and consistently for the corresponding country codes. This new widget was added to all phone number data fields across the International Application, including the Current Non-U.S.,Alternate Non-U.S., and Agent Contact Phone Fields. 

NOTE: International format widget was not added to the Supplemental Questions phone number type at this time.

No changes to downloads are required for this format widget change. All existing phone number fields are stored the same way as pre-widget implementation.

Added new optional Yes/No checkbox to the I-94 section asking if the user is currently residing in the U.S. All existing I-94 data questions are hidden unless the user answers Yes. 

• IF the user checks this box (= Yes, they are currently residing in the U.S.) THEN display the existing I-94 data fields:
  • I-94 admission number input box field
  • I-94 date fields for Month - Day - Year
  • Duration of Stay (D/S) - no expiration box displays