Charter & Work Plan Goal: Collaborate with Stakeholders on CCCApply Redesign Project

Quarter

Release Date              |     Release Version

September 28, 2018   |     Release 6.2.0

Redesign: Changes to User Interface - Part 1

• Removed logic in the Date of Birth field to prevent minors under age 13 from creating OpenCCC accounts

• Removed the SSN Encouragement (nattering) Pop-up reminder from the Account Information page

• Removed the Introduction page from the application workflow experience  (Application now starts on the Enrollment page)

• Removed the Review Application page from the application workflow

• Combined the Review App section, the Consent page & the Submission page into one page

• Renamed the Personal Information page to: Demographic Information

• Moved the Demographic Information page to the end of the application

• Implemented auto-redirect from Application submission to MyPath

• Improved the language in the self-reported Multiple Measures questions for AB705

• Implemented "Meta Majors" filter to the Majors field

Implemented new Spam Filter Web Service

• All new Admin user interface

• Admin reporting feature

CCCApply Administrator Upgrade 2.0

• All new user interface and modernized SSO-authentication

• Added admin configuration for "Meta Majors" category filter

December 14, 2018    |    Release 6.3.0

Redesign: Changes to User Interface - Part 2

• Refreshed the CCCApply user interface styles to align with MyPath

• Implemented the 2018 Race & Ethnicity Disaggregation Project

  • 200+ new race groups & ethnicities

  • New Race & Ethnicity Full data field

  • New, scaffolded layout design

  • Maintained MIS data requirements
    
    

2019-2020 CC Promise Grant Application

• Annual online application update

• Refreshed user interface styles to align with MyPath

March 16, 2019    |    Release 6.4.0

Redesign: Changes to User Interface - Part 3

• Streamlined the Residency page for 97% of users

•  

  • Hide/Show three Special Residency questions for 99% of applicants

  • Revised page layout to implement skip logic

  • Revised the format of the Out-of-State Activities questions;

    • Combined four, required Yes/No radio button questions into one, optional checkbox question with shared question text
      
      
      

• Streamlined the Education page for 48% of users

•  

  • Hide/Show the College Education Level section by default for all users

  • Hide/Show the Colleges Attended section by default for all users

  • Added scaffolding (skip logic) to the College Enrollment status question
    
    
    

• Design and development of the Noncredit Application MVP version

  • Removed the Citizenship & Military page from application workflow

  • Removed the Residency page from the application workflow

  • Removed questions from the Needs & Interests page from the workflow 

  • Soft launch MVP version to the CCCApply pilot environment

  • Commenced Noncredit College Pilot Project for 8 Districts

  • Noncredit College Pilot Project - Meeting March 4

    • Identified three "must have" requirements for last phase of development:

      • Ability to display different Majors or Programs of Study in the Noncredit App and hide Major Category menu

      • Ability to display different Supplemental Questions in the Noncredit App

      • Display different Welcome (landing) page for the Noncredit App

      • Remove High School Transcript Information section (self-reported multiple measures) in the Noncredit Application

More information about the Noncredit Application: Noncredit Application Pilot Project

June 28, 2019    |    Release 6.5.0

Redesign Changes to User Interface - Part 4

• Remove the Needs & Interests page of questions for all students by default and implement ability to allow colleges to "opt-in" to display the questions/sections they want to continue to display. 
  
  The sections/questions to be removed include...

  • Remove the "Are you comfortable reading and writing English?" question

  • Remove the "Financial Assistance: Are you interested in receiving information about financial aid?" question

  • Remove the "Are you receiving TANF, SSI, General Assistance?" question

  • Remove the "Athletic Interest" questions

  • Remove the "Programs & Services" section
    
    

• Revise the "Review OpenCCC Account Information" section from the Account Information page by default for new users

• Implement Expand/Collapse feature for OpenCCC Account Edit/Review section 

• Zip up the OpenCCC Account information summary and hide behind a button to "Edit Account"

Open

• Update the California Foster Youth language and logic per SB 906

• Update the Visa Types eligible for residency (Table F) in the Citizenship section

• Remove barriers for minors in foster care by revising the language in the Parent/Guardian Information section

• Add a response option/value to the Gender field for "Non-binary" population per state/federal requirement

Noncredit Application - Production Release to all colleges

• Deploy Noncredit Application production version to all colleges

  • Provide college-branded applications to all colleges

  • Provide MIS code-specific URLs for all colleges for Pilot & Production

  • Enhance the "Intended Major / Program of Study" feature for Noncredit programs

  • Implement ability for Noncredit programs to display different supplemental questions

  • Update Application title on the Welcome/landing page

SuperGlue for CCCApply Applications

• Deliver CC Promise Grant Application data set to the SuperGlue College Adapter and staging table for SIS

• Deliver CCCApply International App data set to the SuperGlue College Adapter and staging table for SIS

Technical & Systems Infrastructure Enhancements

• Java 11 Update in all applications, components, and services 

  • CCCApply Applications

  • Download Client 

  • CCC Report Center 

• Spam Filter service model update v.2

TENTATIVE Charter & Roadmap: CCCApply Redesign Project

Quarter

Release Date              |     Release Version

September 2019   |     Release 6.6.0

CCCApply Redesign Project - Phase 2*

TENTATIVE

Spanish Version - Implement Spanish translation for Apply, Promise Grant, and International Applications

TENTATIVE

Mobile-friendly User Interface - Implement ability to submit applications on a mobile phone or other device (responsive design) 

*All proposed development is subject to budget, scope, and schedule approval by leadership

TENTATIVE

Account Information & Edit Account UI and Functional Redesign

• Update Apply to align with OpenCCC redesign and integration with MyPath

• Documentation Update (coordinate with Sandoval's marketing & communication team)

• Impacts on Residency algorithm (AB 540 and Financial Aid algorithms)

• Impacts on dependent components (My Applications, Edit Account, BOG, International,  

TENTATIVE

International Application Enhancements

• Programmatic level changes - high-priority business requirements

• MyPath integration

  • Advisor cards & workflow

  • Document Gathering tool integration

  • Text messaging service integration

Research, Design, & Approve Requirements

• Account / Edit Account UI Design in Apply, IA, Promise Grant

  • Page layout and functional design for added fields

• Mobile-friendly UI Design Solution (Phase 1)

  • Work with UI designer on single page layout design with status bar

  • Stakeholder review and approval of wireframes

• Spanish Version - Finish requirements and work plan breakdown

  • Groom & size front-end, library properties, and backend development tasks

  • for Apply, BOG, International

• MyPath Integration Plan for International Application 

  • Work with International App Sub-committee draft programmatic "must have" requirements

• Form Engine UI & Backend Design 

  • MyPath > Account > Apply combined solution, design, and UI approval

  • Stakeholder review and approval

No development work on these features is scheduled during Q4. The following activities will be prioritized:

• Finish gathering requirements - work with stakeholders

• Review UI design - work with UI designer, develop wireframes, approve with stakeholders

• Integration planning - work with developers

• Field UAT testing