Release 5.4.0 - 03.31.16
- Patricia Donohue
Release 5.4.0 is also known as the 2016 Annual Update. See the 2016 Annual Report for more details.
Release Date
| Description | Date |
|---|---|
| Release No. | 5.4.0 |
| Date | 03.31.16 |
| Time | 6:00PM - 11:00PM PST |
| Type | Maintenance Window |
Release Scope
| Description | Scope |
|---|---|
| Applications | CCCApply Standard Application CCCApply International Application OpenCCC Student Account System BOG Fee Waiver Application |
| Changes to Download Client | Yes |
| Changes to Residency Logic | Yes |
Important Release Links
- 2016 CCCApply Annual Update Release Summary
- 2016 CCCApply Annual Report
- Getting to the Pilot Environment
- Updated Data Dictionaries
About CCCApply Steering, Change Requests, Communication Policy
- 2016 Approved Change Requests
- About the CCCApply Steering Committee
- About the CCCApply Change Approval Process (Scroll down for the Annual Change Approval Process)
- Communication Policy
Traditionally, CCCApply has not supplied technical release notes to colleges with its releases and Annual Updates. Instead an annual report is published summarizing bug fixes and detailing any changes made to the residency logic and/or the Download file (new or revised data fields). However, each planned change, such as approved change requests, legislative mandates, and/or infrastructure enhancements, are captured in a Change Request form (CR) and submitted to the CCCApply Steering Committee for approval. If a change requests is approved, the CR document becomes a Change Order Specification itemizing the technical changes made.
Each Change Order Specification is hyperlinked in the Release Summary tables below.
For more information about the change requests, including how to submit a change request to the Steering Committee, see Change Requests on the CCCApply Project Site.
Release Summary
Technical notes and change specification details for the 5.4.0 release are summarized below. For more information, expand the “Read More” link below each item (where applicable).
OpenCCC Student Account System
| Change Specification / Technical Notes | Summary | New Data Fields or Change to Download Client | Change to Logic |
|---|---|---|---|
| Add New Preferred Name Data Fields to OpenCCC Account | A new Preferred Name Y/N question, and four new Preferred Name downloadable data fields, were added to the OpenCCC Account: "Do you have a preferred name that is different than your legal and/or previous name?" | <preferred_name> <preferred_firstname> <preferred_middlename> <preferred_lastname> | |
| Add Non US Permanent Address Confirmation Validation to OpenCCC Account | Validation was added to the Non-US Permanent Address checkbox field <non_us_permanent_address> to display a pop-up confirmation message any time a student checks the box indicating, "My permanent address is outside the United States" in the Permanent Address section of the OpenCCC Account. This extra validation will help prevent students from entering a non-US address in error when they are US residents. | ||
| Add New Download Field and Checkbox Question for SSN/TIN Exceptions | A new Y/N checkbox question and data field was added to the Social Security Number/Taxpayer Identification Number field (SSN/TIN) for international students and other exceptions to indicate that they do not have an SSN/TIN. IF the students checks the new SSN Exception checkbox, they will not be presented with the SSN Encouragement Language pop-up box. | <ssn_exception> | |
| Display the CCCID in the My Applications Page Header | The user will now see their CCCID in the header of the My Applications page next to their name. | ||
| Add Help Links to CCCTechnology.info in the Administrator & Report Center | A link to the CCC College Support site can now be found in the header of the CCCApply Administrator and the CCC Report Center. |
CCCApply Standard & International Applications
| Change Specification / Technical Notes | Summary | New Download Data Fields or Change to Download Client | Change to Logic |
|---|---|---|---|
| Implement Auto-Population in CCCApply Standard Application | Opt-in auto-population technology has been added to the CCCApply Standard Application. Using the student's CCCID, the system will search for a previously submitted application within two years of the current date and if found, will display the opt-in question at the top of the MyApplications page. Only non-residency questions will be auto-filled to ensure accurate data is submitted. | ||
| Add CalWORKS to TANF/SSI Financial Assistance Questions Label | This is an onscreen label (text) change only. | ||
| Add Two New Values to Award Type Field: AA-T and AS-T | Two additional values were added to the Award Type field in the Majors table. Colleges can now designate a Major as an AA-T or AS-T (configured in the CCCApply Administrator). | Two values added to the <award_type> field: AA-T AS-T No action required. | |
| Update Foster Youth Question & Data Fields Per AB12 (Extended Foster Care) | The Foster Youth Status data field specifications <residency: foster_youth_status> were updated with a new conditional question and additional text, validation, and response options / data field values, to better align with AB12 and MIS reporting requirements. See the technical change specification for all details. | This change requires colleges to update their download file to capture the new data field values. See Changes to Download File in the Change Specification. | Changes were made to the Area B residency logic. See Changes to Residency Logic in the Change Specification. |
| New Integrity Flag 71 for Foster Youth Priority Registration | A new Integrity Flag 71 has been added to the CCCApply residency algorithm. | New Integrity flag field added: <integrity_fg_71> | |
| Update to Military Status Field, Integrity Flag, and Area C Logic Per AB13 | A series of updates were made to the Military Status question and data fields to comply with AB13 VACA Bill, and to better align to the MIS reporting requirements for military and dependents. A new integrity flag was added . New data field values were added to the <military_status> field. | There are no new data fields related to this change; however the Military Status field <military_status> has NEW RESPONSE OPTIONS / DATA VALUES. Please review the change specification document very closely to understand all changes. | Changes were made to the Area C residency logic. See Changes to Residency Logic in the Change Specification. |
| Recombine the CCCApply Standard Application Specification Parts into One Document | Colleges should refer to the new CCCApply Standard Application Data Dictionary v.2016.1 for the most accurate and up-to-date data specifications relative to the CCCApply Standard Application (as of 3.31.16). | See Appendix E for all Downloadable Data Fields. | See Appendix A for the Submission Calculation Service (Residency Algorithm). |
| Fix RDD Validation on HS Ed Level for Terms that Start Before HS Completion Date | To accommodate students with a high school completion date (or equivalent) in May or June of the RDDYear, the onscreen RDD (residency determination date) will display "July 1, RDDYear" and the error validation message for the HS Completion Date field <hs_comp_date> is now: "Date must be before "July 1, RDDYear' if RDDmonth is May or June> ; else error message "Your High School Completion Date cannot be after 6/30/<year of RDD>. Please correct the completion date and/or your High School Education Level.” | ||
| Revise Gender / Transgender Section Layout for Non-Minors (AB620 Revision Part 1) | A layout and label change was made to the Gender / AB620 section: the Transgender field was moved adjacent to the Gender field and the section sub-header was changed to "Gender/Transgender" in the Personal Information section. This change appears to non-minors only. | ||
| Revise SSN Encouragement Language Text Per Accessibility Requirements | In order to comply with 508/WCAG 2.0 AA accessibility requirements for pop-up windows/modals, the text that appears in the SSN Encouragement Language box was reduced (shortened) to only display the required state and federal IRS regulatory information. All other extraneous language was removed. | ||
| Revise HS Ed Level Response Language to Include GED Alternative Equivalency Tests | The text that appears for value #4 of the High School Education Level data field <hs_edu_level> was changed from: 4 = "Passed the GED, or received a High School Certificate of Equivalency" to 4 = "Passed a high school equivalency test and received a certificate of high school equivalency", to accommodate for other high school completion tests beyond the GED. This was a text change only. | ||
| Develop Secure Encrypted Supplemental Question Type Downloadable | A new type of supplemental question type was created so that colleges can protect the data responses to sensitive questions. The data will be encrypted during transit and at rest. | <supp_secret_01> <supp_secret_02> <supp_secret_03> |
Changes to the Download Client
The following fields have been added to the Download Client. To add them to your download file, update your Download Format XML files, as indicated.
Description | Data Field | Format | Notes |
|---|---|---|---|
Integrity Flag 71 | <integrity_fg_71> | VarChar 2 | Standard Application Residency |
Preferred Name | <preferred_name> | Account | |
| Preferred First Name | <preferred_firstname> | Account | |
| Preferred Middle Name | <preferred_middlename> | Account | |
| Preferred Last Name | <preferred_lastname> | Account | |
| SSN Exception | <ssn_exception> | Integer | Account |
| Secure Supplemental Question 1 | <supp_secret_01> | Supplemental Question Type | |
| Secure Supplemental Question 2 | <supp_secret_02> | Supplemental Question Type | |
| Secure Supplemental Question 2 | <supp_secret_03> | Supplemental Question Type |
Getting to the PILOT Site
Pilot Applications
Remember to include your college's MIS code to the end of each application URL.
| PILOT Application | NEW PILOT Application URL |
PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Download Servers URL Attributes
Application | PILOT DOWNLOAD URL |
|---|---|
| PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
| PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
| PILOT International Application |