Thank you to everyone who attended the CCCApply Non-Credit meeting last Thursday, October 11. (Please forward this to anyone that I missed who either attended or responded.)
The purpose of this email is to provide a recap of everything that was discussed during the meeting, and request your feedback and acknowledgment of the detailed change requirements captured to implement a "Non-credit Path" in the CCCApply Standard application in order to comply with the new legislation passed in Assembly Bill 3101 - which exempts non-credit students from residency determination and collects only the data required by federal, state, and other necessary requirements at the time of application. The revision to include this new residency exempt path also requires other changes that would allow the student to re-apply to the same term, same college - if the student changes status and then decides to enroll in "for credit" courses.
Request for Your Acknowledgment of Change Requirements
Due to the scope of this proposed change to CCCApply, and given the tight timeline/schedule we are trying to meet, we need your continued help in the following ways:
Review the Change Requirements that are outlined below and reply back to this email with an acknowledgment that they have been captured and documented accurately per the 10/11 meeting discussion;
- Please don't hesitate to call out any issues, omissions, or errors per your recollection
- Review the Need Requirements section below and provide feedback on the three main items that need confirmed language and functionality.
- Course Credit Status question
- Confirmation pop-up box
- Help pop-up boxes
- Additional requirements & considerations
The goal here is to ensure I have accurately captured the requirements that were discussed throughout the course of the meeting. We covered a lot of ground; especially with regards to the specific questions that should or shouldn't be removed from the Non-Credit Path. These will be reviewed again in a second meeting (watch for meeting request/invite).
ADDITIONAL REQUIREMENTS & CONSIDERATIONS
Release Timeline / Schedule
The anticipated release timeline for this response to AB3101 (Non-credit Path and other streamlining changes) is early March 2019. The exact release date has not be confirmed, but it will be a Friday night as typical of all major CCCApply releases. The first draft of these business and technical requirements need to be approved by Friday, October 26; the second draft scheduled to be confirmed by November 10.
October 26 - First draft review by Chancellor's Office CCCApply Workgroup
(We also need your acknowledgment of these requirements by this date. If you can respond sooner - especially regarding the Non-Credit question language (see below) that would be ideal.)
December 7 - Iterative release (not related to non-credit issue) but may include some back-end preparations
March 1, 2019 (TBD) - Implementation of the Non-Credit solution
The goal here is to ensure I have accurately captured the requirements that were discussed throughout the course of the meeting. We covered alot of ground; especially with regards to the specific questions that should or shouldn't be removed from the Non-Credit Path.
Thank you so much for your participation in last week's meeting. We appreciate any additional feedback and participation you are willing to provide to move this forward.
Non-Credit Sub-Committee Meeting - October 11, 2018
On Thursday, October 11, 2018, approximately 18 California community college staff members - from non-credit, admissions, and research divisions - met to discuss and gather requirements for modifying CCCApply to comply with AB3101 - which now exempts non-credit students from California community college residency determination and only requires the collection of data that is required by federal government, state law, and other necessary information required to identify students.
NOTE: The sub-committee is a sub-set of the CCCApply Redesign Workgroup, which meets bi-weekly under the direction of Vice Chancellor Omid Pourzanjani, for the purpose of providing feedback and gathering requirements for the revision of CCCApply in direct response to the new legislation passed in AB3101.
Meeting Objectives & Flow of Discussion
- Review objectives of the CCCApply Redesign Workgroup project and the timeline expectations expressed by the CCCCO.
- Review AB3101 language and implications on A&R to exempt non-credit students from residency determination
- Revise CCCApply to support students seeking to enroll exclusively in non-credit courses
- Streamline the number of questions in CCCApply for all students to remove questions that are not required at the time of application
- Review & discuss a proposal to create two unique workflow paths within the existing CCCApply standard application: Credit vs. Non-Credit "paths" using skip logic
- Review & discuss how to support students transitioning from Non-credit to Credit status within existing CCCApply application
- Review & discuss proposal to streamline CCCApply Standard Application required questions for all students regardless of the workflow path chosen
Declined: Proposal to use the Education Goal question to help identify non-credit students
A proposal was presented to the group asking for feedback on using the Education Goal field response options to help trigger a new "non-credit status" question and data field that would identify/qualify the applicant's intention to enroll in either 1) credit courses or 2) non-credit courses based on the ed goal they selected. The ideas was to look at the existing Ed Goal response options to see if they could be revised and/or re-ordered in the dropdown menu, and based on the option selected, display a new question that would confirm whether they intended to enroll in non-credit courses or not. This suggestion also proposed a hyperlink to trigger a "help pop-up box" to clarify the Ed Goal response options.
This proposal to use the Education Goal field was unanimously rejected by the participants that attended the meeting, citing multiple reasons why using the student's self-reported response would not work for determining the applicant's Credit vs Non-Credit enrollment status.
- The existing response options do not include clear options to determine the student's intention for course enrollment in the term being applied for.
- Feedback from students is that the existing response options are too long, too complicated, and they don't read them carefully. Responses tend to be random and uninformed.
- The existing response options would need to be shortened, re-worded, and re-ordered into logical groups if these were to be used in identifying the student's credit vs. non-credit status; and that would need to be approved by MIS.
For reference only: Notes regarding Non-Credit Grading & Tuition from Mitch Leahy, SRJC
Click here to expand...
See Title V - 55022, 55023 (see Chapter 6, Subchapter 1 )
§ 55021. Grading Policies.
(a) The governing board of each community college district shall establish a uniform grading policy for all colleges within the district. The policy shall be based on sound academic principles and be consistent with the requirements of this chapter.
(b) The grading policy shall require that all work in all degree-applicable and nondegree-applicable credit courses shall be graded in accordance with a grading system adopted by the governing board consistent with section 55023.
(c) The grading policy may provide for award of grades in noncredit courses, including courses which are part of a high school diploma program or may be accepted for high school credit by a high school.
Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Sections 70901 and 70902, Education Code.
§ 55023. Academic Record Symbols and Grade Point Average.
Q. Do I need a Certificate of Residence to register for a noncredit course? A. No. However, you will need photo identification other than a passport.
Q. Do I get units for noncredit classes? A. No.
Q. Do I get grades for noncredit classes? A. Yes. Upon completion of a course, students will receive a grade of pass or no pass.
Q. Can I enroll in a noncredit class and later transfer that course towards a credit certificate? A. No.
Q. How much does a noncredit certificate cost? A. There is no tuition for noncredit courses. However, a few courses include a fee for materials provided to students. Students are also responsible for the purchase of books and supplies.
Q. Do I need to apply for admission to the college? A. For noncredit courses, admission to the college as a credit student is not required. There is a short form for noncredit admission.
Title 5 = 55023