Student Success Suite Release 1.0 Release Notes
Schedule
Description | Date & Time | Status |
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Product Release Version(s) | Student Success Suite 1.0 includes:
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Pilot Release |
| On Track |
Production Release |
| on track |
Release Type | Major Release / Upgrade |
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Corrections were made to this page on 05/25/22 to fix several instances referencing the collection, storage, and delivery of the Social Security Number data fields following the launch of the new OpenCCC Account system in this release.
Release Overview
As part of the systemwide Student Success Initiative, this release is coordinated across all Student Success Suite products and services and is intended to provide continuity and cohesion to the student onboarding experience overall.
Major, coordinated release to support a cohesive integration of the new OpenCCC system
Includes changes to individual applications and services, including CCCApply and CCC MyPath
Provides opportunity to implement infrastructure & modernization of deployment processes
The Student Success Suite is the CCCTC 's collection of student-facing technology solutions including CCCApply (student applications), CCC MyPath (student onboarding), and the integrated student account system, OpenCCC (student accounts).
Schedule & Timeline
Pilot Release (College Preview):
New OpenCCC 2.0: Early May 2021: Completed May 2021
CCC MyPath 2.1.2: TBD 2021
CCCApply 6.9.0: TBD 2021
Production Release: January 28, 2022
Stay Informed On Release Activities: Register for an account on CCCTechnology.info and set your Profile Notifications to follow the CCCTC System Alerts category posts, today.
College Pilot & UAT
All Changes At-A-Glance
Product & Service | Brief Description | Is College Action Required? |
All Student Success Suite Applications
| All Student Success Suite applications:
| No |
New OpenCCC Account System (2.0) |
| No |
CCC MyPath |
| YES (Tenant Admin migration process) |
CCCApply Applications | The following changes were made across all CCCApply applications:
| No No |
CCCApply Standard Application (only) |
| Optional |
CCCApply Noncredit Application (only) |
| Optional |
CCCApply International Application | Added new data field for capturing “Authorized Agent Email” in the International application | Optional |
CCCApply Administrator |
| Optional |
CCCApply Download Client* | NO NEW data fields have been added to the CCCApply Download Client in this release.* | No |
CCCApply Report Center* |
| No |
SuperGlue for Apply |
| Yes (SuperGlue Users) |
Student Success Suite: User Interface Redesign
In an effort to align with the latest CCCCO systemwide style guide, all Student Success Suite applications and websites have been updated to better support the student onboarding experience with a cohesive look and feel, modern mobile responsive design, and Spanish language translation.
Changes to the OpenCCC Account
The highlight of the Student Success Suite Joint Release Spring 2021 is the launch of the all new OpenCCC - the integrated student account system and federated identity initiative for all CCC systemwide technology applications. More than a mere upgrade, the new OpenCCC Account has been redesigned from top to bottom and integrated across all CCCTC systemwide technology applications. The new streamlined account creation and sign-in flow has fewer questions, more security, smarter account recovery options, and better data validation services than the legacy OpenCCC account system.
In This Section:
New Features & Benefits to Users
The new OpenCCC Account system delivers a faster, more secure and effective centralized student account across all integrated CCCTC products and services.
Streamlined User Flow: Redesigned with a modern look & feel, the new “mobile first” UI design allows today’s students to create their accounts faster and easier, anytime, anywhere.
Increased Security: New multi-factor authentication keeps personal information and credentials secure.
Improved Data Validation: Better accuracy validation, and all new ReCaptcha, validation ensures student email is unique across accounts and street address is recognized as a valid USPS address.
Faster Account Recovery: Easy to use account recovery system uses SMS text or email preference. No more security questions!
Preferred Language Option: User-friendly English and Spanish translation available.
Improved Integration: Across Systemwide Products & Services
The CCCID and Single Sign On
New Account Creation & Sign In Process
Consistent with the existing OpenCCC process, multiple paths will lead users to the new account creation process. Regardless of where the user first encounters the account system, the new user interface provides buttons and/or links to begin the account creation process.
What You Need to Know:
The new modern interface supports a simplified user flow with fewer required questions
Students can use a unique email address or a mobile phone number to establish their preferred account sign in credentials.
Multi-factor authentication has been incorporated into account creation and recovery using a verification code.
A new invisible ReCaptcha tool is built in to account creation for added security and validation
New account matching & recovery logic is used to reduce duplicate accounts
Existing (legacy) OpenCCC account holders are led through a simple first-time sign-in flow to re-validate their account credentials in the new system
The user's language preference (English or Spanish) will persist in account creation and recovery email and text notifications
Sign In Process
The new Sign In page features a minimalist design and ultra friendly user flow.
| Streamlined User Interface
|
Create & Verify Account Process
Users must have an OpenCCC account to access systemwide technology applications. To create a new account, users should click the “Create an Account” link on the Sign In page to begin.
The first step in the new Account Creation process includes a one-time, two-factor authentication process using a unique email address.
| Unique Email and Phone Number Required
Preferred Method of Contact
|
| Two-Factor Authentication During Account Creation Users are prompted to enter a unique email address by default to create and validate their identity (2FA). If for any reason the email address is already in the OpenCCC system and validated by another user, the user can choose to “Use mobile number instead” to complete the verification process. If needed, the user can request that the verification code be resent, or they can return to the Sign In page, from the Verify Your Account screen.
Verification Code (English or Spanish) The user will receive a security code in English or Spanish immediately after entering their email address on the Create Your Account page. The language preference can be set at any time during the account creation or sign-in process.
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| Create Profile Pages Following the sign in and verification process, the user is stepped through the required sections of the Account Profile, including Contact Information, Personal Information, and Credentials.
Account Data Field Changes The majority of the existing OpenCCC Account data fields will continue to be collected and passed to the college. Deprecated Data Fields
Data Fields Moved to CCCApply
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Account Matching & De-Duplication
During the account creation or recovery process, or any time a user initiates the verification process, system searches for duplicate values. If a duplicate email address or mobile phone number is found, the “Account Exists” page displays with a “Recover Account” button.
If the user is attempting to create or recover an account using an email address or mobile number that is already associated with an existing account, the system will prompt the user to recover their account credentials using the Account Recovery process, or create a new account.
The system allows three (3) failed attempts to create or recover a user account.
New Account Recovery Process
The account recovery system has been redesigned to streamline the sign in process for students returning to CCCApply, CCC MyPath, or any of the online technology solutions.
What You Need to Know:
New simplified user interface offers clear instructions to existing users
Streamlined recovery process & password reset
No more required security questions
More options for self-serve account recovery
Recovery Flow
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Legacy OpenCCC Account Recovery Process
As of March 20, 2021, over 11 million OpenCCC accounts have been created by California Community Colleges students. With the implementation of the new account creation, matching, and recovery processes, legacy account holders will be prompted to update and verify their accounts by going through the recovery process in order to confirm unique credentials and comply with the new multi-factor authentication process. This one-time process is easy and clear to existing users. See screen shots below.
| Legacy Account Recovery Process
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The Update Password Requirement
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New Edit Account Profile Process
Edit Account Profile Service
| Edit Account System
Editable Data Fields
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Account Data Field Changes
See the Changes to Data Fields & Data Delivery section for a complete list of all new and deprecated Account data fields, as well as the data fields that were moved from the OpenCCC Account system to the CCCApply applications. Data dictionaries and user documentation detailing all data field specifications are published and linked in the User Documentation section below.
Changes to CCCApply Applications
A significant portion of this release will feature changes and enhancements to all CCCApply applications, as well as specific changes within individual CCCApply applications. Below is a list of the change sections.
In This Section:
Updates to CCCApply Administrator & Report Center
Changes to All CCCApply Applications
The most significant changes being implemented to the CCCApply applications are related to the redesign and integration of the new Edit Account Profile service, including the display, review and edit functionality that ensures the user’s account information is up-to-date and accurate as it is passed to the college through the CCCApply submitted applications.
These changes include moving the ability for users to view and edit their account information from inside the CCCApply applications to the My Applications page, the redesign and renaming of the Account Information page, and adding several account fields - which were removed from the OpenCCC Account Creation process - into CCCApply.
In This Section:
What Has Not Changed?
First-time users will still be auto-directed to their destination application immediately following account creation
Returning users will still land on their My Applications page after signing in to resume or start a new CCCApply application
Standard & Noncredit applications will still auto-fill from the user’s most recent submitted application (if within 2 years)
Returning users can still resume an in-progress - or review a submitted - application from their My Applications page
Applicants can still set their preferred language (English or Spanish) and link out to their OpenCCC Account from the Settings menu in any CCCApply application
Changes to the Edit Account Process in CCCApply
The most significant change being implemented to the CCCApply applications is the redesign of the Edit Account system and the ability for users to review and edit their OpenCCC account information from a page within the CCCApply application(s) itself. The new implementation has removed the Review Your OpenCCC Account display and link from the Account Information page and moved the section to the My Applications page; thus asking the user to ensure their account information is current and accurate before resuming or starting a new application.
Changes to the Account Information Page in CCCApply
As part of the new OpenCCC Account integration with CCCApply, the following changes to the Account Information page were made consistently across each of the CCCApply applications.
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The Previous/Other Name Fields
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Changes to the My Applications Page
Consistent with the changes made to align with the new OpenCCC Edit Account system and the legacy edit account modules in CCCApply, the new My Applications page in CCCApply features the new Account Information section display and “Edit My Account” link to OpenCCC.
New My Applications Page Interface Design
New Account Information Section & Account Integration
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Changes to the Standard & Noncredit Application
The following section describes the changes that were made specifically to the CCCApply Standard & Noncredit Applications.
In this Section:
The Social Security Number Question has moved into the CCCApply Standard Application (only).
The Parent/Guardian Information Question Redesign has a new layout to better support students and colleges.
The Ability to Display Different Terms in the Noncredit Application
Bug fixes in the CCCApply Standard & Noncredit Application
Social Security Number Question Moves to the CCCApply Profile Page
The Social Security Number question recently redesigned in 2020 has been moved from the Account system to the new Profile page in the CCCApply Standard Application (only).
Social Security Number Question Notes
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See more Social Security Number question screenshots.
The Parent/Guardian Information Question Redesign
In response to multiple requests from colleges to improve the way CCCApply identifies the dependency status of minors in the Standard & Noncredit application, the CCCApply product team, in conjunction with the CCCApply Steering Committee and the CCC Chancellor’s Office, has revised the layout of the Parent/Guardian Information question to minimize confusion and help minors self-identify their dependency status accurately.
Changes Support More Accurate Dependency Status Data
New Response Option for Foster Youth Minors
Data Field Notes
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New Layout for the Parent/Guardian Information Question
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New Ability to Display Different Terms in the Noncredit Application
This enhancement was requested by the CCCApply Noncredit Application Sub-committee in order to allow different terms to display depending on the CCCApply application being submitted. In order to facilitate this customization, a new “App Type” configurable setting has been added to the Terms module in the CCCApply Administrator for the Standard and Noncredit Applications.
| Display Different Terms in the Noncredit Application
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Updates to the CCCApply Administrator
This section describes the enhancements, bug fixes, and other updates completed in the CCCApply Administrator.
In This Section:
New “Application Type” Setting Added to the Terms Module to support Noncredit Applications
Updates to Error Message Language for Terms & Majors Uploads
App / Section | Type | Item Summary | Fix or Change Description |
Noncredit App Terms | Feature Enhancement | New “Application Type” Setting Added to the Terms Module
| Implement Different Terms in the Noncredit Application
Important Implementation Notes
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Standard App Majors | Update | Improve Error Message Language for Importing Terms & Majors |
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Standard App Utilities | Update | Expand Allowable Row Limit for Reset Downloads and Spam Filter Utility | Increased Maximum Number of Applications that can be reset for download or retagged in the Spam Filter UI at one time has been increased from 20 to 100. |
Updates to CCC MyPath
New Look & Feel Consistent with all Student Success Suite applications, CCC MyPath has completed a comprehensive user interface upgrade to streamline and support your students onboarding experience. New OpenCCC Account Integration Ensuring continuity across all Student Success Suite applications, the integration of the new OpenCCC Account system starts and ends with CCC MyPath.
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NEW CCC MyPath Tenant Admin User Provisioning Process
During the Production deployment on January 28, 2022, CCC MyPath college administrator accounts (Tenant Admin accounts) were migrated to the Student Success Suite’s new, secure identity management system.
Tenant Admin Users: Existing CCC MyPath Administrators (Tenant Admin accounts) will be contacted to work with the CCCTC Enabling Services Implementation & Configuration Engineer (ICE) to walk through the simple account migration process to update their existing accounts. Meanwhile, users will not be blocked from access using your existing credentials.
Again, this migration should not affect access to existing MyPath Tenant Admin accounts; however, if you or a colleague have an authorized Tenant Admin account and do experience an issue with that account, please contact CCCTC Staff Support at staffsupportccctc@openccc.zendesk.com for assistance.
Changes to Data Fields & Data Delivery
The sections below outline details about the data fields and delivery changes being deployed in this release (Student Success Suite Release 1.0).
New Data Fields
Several new data fields have been added to the OpenCCC 2.0 Account system. In the launch of the new system:
New fields will be delivered via Glue for Apply in the first release, and
All new fields will be added to the CCCApply Report Center in subsequent release(s), but
None of the new fields will be added to the CCCApply Download Client.
New Data Fields | Application | User Required | Brief Description | Glue for Apply | Download Client | Admin Rules |
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Preferred Method Of Contact | OpenCCC | Required | Used to indicate the user’s preference between their email address or mobile phone number to verify their identity during account creation. Only one value is stored as <preferred_contact>, but both methods can be verified. |
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Mobile Phone Verified & Timestamp | OpenCCC | System Generated | Used to indicate the user’s mobile phone number provided was successfully verified for authentication, and the date & time it was verified. | |||
Email Address Verified & Timestamp | OpenCCC | System Generated | Used to indicate the user’s email address provided was successfully verified for authentication, and the date & time it was verified. | |||
Address Validation Override & Timestamp | OpenCCC | Optional | New USPS Address Verification checks the validity and format of the user’s permanent address. An override by the user to a suggested address sets a True value, otherwise sets to False. | |||
Authorized Agent Email | International App | Optional | Optional field to collect an authorized Agent’s email address in the Authorized Agent Contact section of the CCCApply International application (only). |