Colleges Can Opt-In/Out to Display the Needs & Interests Page
- Patricia Donohue
The code changes to remove the CCCApply Needs & Interests Page was an outcome of the CCCApply Redesign Workgroup Project, based on the objectives to comply with AB 3101 to remove all questions that are not mandated by state or federal law from the CCC admission application. Read more information about the CCCApply Redesign Project effort.
Overview
In the CCCApply release 6.5.0 (June 2019), the CCCApply Needs & Interests Page to be removed from the both the Standard and Noncredit Application workflows and reconfigured to be an optional page that colleges can choose to display or not by section(s), in order to comply with the objectives specified in Assembly Bill 3101 - calling for the simplification of the application through the removal of questions that are not required at the time of application.
Turning OFF Versus Turning ON the Needs & Interests Page in the CCCApply 6.5.0 release.
To lessen the impact of this change on colleges in the upcoming 6.5.0 release, the removal of the Needs & Interests Page will be deferred to ensure all colleges have been notified in writing with a support process documented. Stay tuned for announcements on the approved process.
Proposed Change
Remove the Needs & Interests page from the Standard Application workflow for all users (Hide) and reconfigure each section to be turned OFF/ON per college request.
Reconfigure each question/section so that it can be implemented with the new Needs & Interests ID Table (NI_Id);
The Programs & Services section is one section (each service label and field is not able to be reconfigured individually).
How?
Add a table within the Submitted Applications database for each section, with rows that include a True or False flag (on/off).
Phase I: (Release 6.5.0 - June 2019)
The Needs & Interests page will remain ON by default
the table has been implemented in the DB
the Programs & Services section is one combined "section"
if a college wants to "opt-out" (Hide) one or more sections, the Tech Center Support will implement a process to support a one-time request.
Phase II: (TBD) Not Implemented as of 2021
Enable colleges to toggle on/off the full Needs & Interests page, and/or individual sections as desired through CCCApply Admin configuration feature (manual process).
What’s On the Needs & Interests Page?
The Needs & Interests Page includes four main sections of questions intended to gather specific needs, interests, and economic statuses of their prospective students in order to promote awareness and provide equitable services to all students based on their needs.
Currently, 92% of colleges using CCCApply rely on the Needs & Interests page questions, including the Program & Services checkboxes, as triggers for the custom email Rules they’ve created in the Rules module in the CCCApply Administrator.
Sections, Questions & Data Fields on the Needs & Interests Page
Section: Comfortable with English <comfortable_english>
"Are you comfortable reading and writing English"
Section: Financial Assistance
“Are you interested in receiving information about money for college?" = <financial_assistance>
"Are you receiving TANF/CalWorks, SSI, or General Assistance?" = <tanf_ssi_ga>
Section: Athletic Interest
"Are you interested in participating in a sport while attending college?"
<athletic_intercollegiate>, <athletic_intramural>, and <athletic_not_interested>
Section: Programs & Services
See below for breakdown of the checkbox labels and data fields.
Programs & Services in the Needs & Interests Table <ni_id>
The services included on the Programs & Services section are:
See the CCCApply Standard Application Data Dictionary for detailed specifications.
Impacts on Colleges
Removing the Needs & Interests page from the Standard Application - as well as the Noncredit Application beginning June 2019 - will simplify the student application experience by shortening the length of the application; however, it also prevents colleges from collecting critical student data immediately - which affects over 90 colleges in custom email rules to identify the needs of their students and to share awareness on the programs and services available
Comfortable with English
This question assesses the student’s comfort level reading and writing English. Many colleges are writing email rules based on this question to better identify applicants who might need language assistance. Response is optional.
Financial Assistance Questions
Colleges use the financial assistance questions for a variety of reasons, primarily to collect information on the student’s economically disadvantaged status (SG14) as well as other s
Athletic Interest Question - Used for Title IX
80% of our colleges are using this question to facilitate their Title IX survey.
Programs & Services
Colleges who have adopted MyPath Student Services Portal are using the Programs & Services table to trigger post-CCCApply matriculation steps and activities once the student has landed in MyPath after submission.
How do colleges opt-out (remove) sections from the Needs & Interests Page?