Update: 10/2/15 meeting was cancelled due to technical difficulties. Update narratives have been added to each sub-heading below for review by IA Advisory Committee.
Next meeting: TBD - Doodle Poll sent 10/2/15.
Welcome & Roll Call
Los Angeles CCD
Chabot-Las Positas CCD
Mt. San Jacinto CCD
Contra Costa CCD
Contra Costa CCD
Santa Barbara CCD
Rosemary Santillan Carola Smith (sitting in)
Contra Costa CCD
San Francisco CCD
El Camino CCD
San Mateo CCD
San Mateo CCD
South Orange CCD
South Orange CCD
West Hills CCD
CCC Technology Center
Review August Advisory Meeting Minutes
In August, the IA Advisory members met for an introduction to the International Application development and release plan timeline. Committee general guidelines and objectives were reviewed, including the requirements set by the CCCApply Steering Committee - asking for final say on all specified development requirements (technical and functional) that require development funds to be allocated.
Road Map Review
Road Map Update
10/2: Changes to the road map are highlighted in blue below.
Mandatory Accessibility Review Update
10/2: In June 2015, OpenCCC (student account system) and the CCCApply standard application were audited by the State of California 508 Accessibility Commission. The requirement was to address all issues identified within the audit and undergo an outside accessibility review by December. Addressing the issues in the audit, as well as ensuring that the BOG and International Applications also meet or exceed accessibility compliance, has been the primary focus of the CCC Technology Center since notified about the audit earlier this year. Developing an accessible application for students with disabilities has been our highest priority and we know that the payoff will be worth the delays. Unfortunately the accessibility review has been delayed - awaiting the contracts to be approved by the CCCCO.
Due to the delay of the contract, the vendor has had to push us back on their schedule. Assuming we get the contracts executed within the next few weeks, the earliest the vendor can begin the review is November 4 - starting with OpenCCC and CCCApply Standard application. The International application will be reviewed after Apply - which means our planned release in mid-October to colleges will be delayed until the International review is completed and we PASS.
Release Update: Full Regression Testing > Release to Pilot Site - October 16
10/2: When we found out about the delay of the accessibility review, we added another sprint to our development cycle. Sprint 86 (September 24 - October 13) will serve as a full regression test to ensure that all the accessibility development we've done, and all new International development work completed, is fully tested before release. Though we will not be able to release the International application to students until the accessibility review is completed, and we PASS across the board, we will still release the application to the Pilot environment (test site) on October 16. This will happen even if by some miracle we are able to get reviewed sooner, and even if we DON'T PASS. We will stick to our Plan B - release to Pilot for colleges to test and begin setting up their downloads/imports in preparation for eventual release to students. Release to students is still dependent on PASS of accessibility review.
IA Advisory Colleges may begin testing application in Pilot site - October 19
The International Application will be released to the Pilot site on Friday, October 16 starting at 5:00PM (it will take a few hours). Advisory will receive a follow-up announcement containing the access information and Administrator user accounts will be set up for Advisory members. However, placeholder terms, majors and English proficiency tests will be included so that the application can be tested immediately.
All College announcement - Release Update
10/2: A release update will be placed on the CCCTechnology.info support site on Monday, October 5. The high-level announcement will updt
Implementation Project Begins - November
Road Map - Key Dates
Oct 9 - Advisory Sprint Preview (TBD)Cancelled due to conflict on Accessibility review date
Oct 16 - IA Data Dictionary and Implementation Documentation (IT Project docs) released to IA Advisory colleges
Oct 16 - Plan A) Release to Pilot & Production; Plan B) Release to PILOT Update: Cannot release the International Application to students until the Accessibility Review is complete and it has PASSED.
November 4 - 24 - Accessibility Review on the International Application scheduled (TBD)
Oct 17 - Sprint 87 beginsTBD- IA development work resumes for March 2016 Update
Feb 21 - Development ends - Prep for March Annual Update
Mar 15TBD - 2016-2017 CCCApply Annual Update (Apply, BOG, IA)
Road Map (Monthly)
Development Sprint Map
Breakdown of development work by sprint. Development work is completed in three week "sprints".
Pre-release development schedule: During the pre-release development process, all development will be reviewed internally. Post-release development schedule: At the end of each post-release development sprint, the work will be reviewed and approved by stakeholders ( Steering Committee & sub-committee, eventually stakeholders will be all colleges using the International Application.)
Begin testing Apply & Account Accessibility requirements
Best case scenario: Finish Apply & Account TPG accessibility Review; begin IA TPG review
9/24 - 10/13: Full Regression Test Sprint
10/14 - 11/3: Accessibility Review (TBD)
High Priority Issues
Gender Field & AB620
English Proficiency Test Requirements
Certificates in Degree Types
Approved by the CCCApply Steering Committee
New conditional checkbox question and downloadable data field (ssn_exception) to identify if the student who selects "ssn_no" is an international student or not.
If student selects "True - I am an international student and I do not have a Social Security Number or Taxpayer Identification Number." then the "SSN Encouragement" checkbox does not appear to students.
Currently at top of the back-log for development.
Dependent on TPG accessibility review completion
Dependent on bugs completion
Phone Number Formats
Supplemental Questions, Rules & Flags
Work-around Solution to Undeveloped Requirements
Call for sub-group to work on supplemental questions
Call for sub-group to work on Rules examples
Data Dictionary & Form Specification
Action Item: Need Revision Review
CONFIDENTIAL (CCCApply & IA Advisory Committees ONLY)
This document is an In-Progress Draft. This is not the final document; however, see the Change Log to see all changes made since the April 2015 International Application demo.
Schedule Next Meeting
Change Requests Pending:
Set up access to the application for Advisory members
Set up user accounts for each on Pilot
Ensure there are a few test Terms and Majors open for test applications
Send Olivia (everyone) the data fields and instructions on starting their data field mapping to SIS project.
Set up demo for those Advisory members who haven't used the Administrator before - set up English Proficiency
Write up all development changes made since the April 2015 International Demo
Write up all pending change requests for prioritization
Write up general requirements for review (phone number formats, etc.)
Share a copy of the International App Data Dictionary to Advisory.
NEW change request - Remove the Race/Ethnicity questions from the IA application. Gloria said she would take the lead and find out who mandates this field for International population. Take back to Steering committee for approval.
Evaluate accuracy of labels for labels like African-American or Mexican-American. Issues of race ethnicity, Nationality, etc. Probably a steering body issue. Also controlled by IPEDS standards.
Do we need the AB 620 questions on the personal info page?
Ask first generation questions. What are these?
Ask for the student’s primary language. completed
For transfer students allow input of the major. completed
Are there other English proficiency tests we want to include such as IELTS? What are they?
May need to edit/reduce the dropdown list for secondary/high school list options. If just F1, may not need all of the options. (Complete).
There was a request is to have an agents dropdown list. This would be difficult if not impossible to administer since it would vary from college to college. Decided to use just input fields.