Each item in the table below describes an impact or a change to OpenCCC or CCCApply that may require colleges to make a technical update. Technical tasks or action items are detailed below.
Impact or Change
Required or Optional
Impact or Change
Required or Optional
CCCApply Standard Application
Area B Residency logic change for California homeless applicants.
Colleges should be aware that two minor changes were made to the Area B residency logic to ensure that California applicants who are homeless will not be flagged as “possible residents” based on permanent and/or current mailing address alone.
There is no task required by the college for this change.
CCCApply Standard Application Noncredit Application International Application
Optional internationalization i18n (Spanish Translation) for CCCApply Supplemental Questions.
Colleges that have implemented custom, optional Supplemental Questions should be aware that if they want their questions to appear in Spanish when a user has set their lang setting to Spanish, then they will be responsible for managing the translation of their questions, including translation of the text, and add it to their Supplemental Questions XML file.
Colleges using the CCCApply Download Client for data delivery will need to add the new data field to their Standard Application Format Definition XML file and run the Download Client Jar v.6.7.0) if they want to download the new Highest Grade Completed data field.
Optional (Download Client is backwards compatible)
OpenCCC Account System Recovery Account Edit Account
Mobile support for OpenCCC student account system
The user interface in the OpenCCC student account system, including Create Account, Recover Account, and Edit Account pages have been redesigned for mobile devices.
There is nothing the college needs to do for this change.
OpenCCC Account CCCApply Edit Account
New layout and onscreen question text for the Social Security Number Question
The Social Security Number question has been completely redesigned with a new, streamlined layout and improved onscreen question text/language to minimize barriers and ambiguity that might cause confusion to some students, such as non-U.S. resident, ESL/Spanish-speakers, international students.
There is nothing the college needs to do for this change. No changes were made to existing SSN data fields relative to data delivery, response options, validity checks, etc. All downloadable fields have not changed. See the changes to how the data fields are repurposed in the new layout in the CCCApply Standard & Noncredit Data Dictionary v.2020.1.
A change was made to the Area B residency logic in the CCCApply 6.7.0 release to remove an unnecessary barrier for homeless applicants who have indicated that they have no permanent address or mailing address because they are currently homeless, yet in every other way they are California residents for tuition purposes. The fact that they are not providing an address is the reason they are getting flagged. From now on, California homeless applicants will not be flagged in Area B based on their address alone.
There is no required task that the college needs to do that corresponds with this change.
Legal Support: CCCApply worked with the CCC Chancellor’s Office to explore the best solution to this issue. According to the California Education Code, residency status for tuition purposes cannot be based on address alone. If the
Solution: In this release (6.7.0) we made an adjustment to the Area B residency logic so that it will only flag applicants who indicate that their permanent address “state” and/or current mailing address “state” is not California AND they have not checked the boxes indicating they are homeless. In other words, if the student has self-reported that they are homeless, the residency logic will NOT flag them based on the fact that their address “State” is not California.
An applicant’s address will only be used in the calculation of their residency status if they have left the “no permanent address homeless” and/or “no mailing address homeless” checkboxes EMPTY.
The majority of this release consists of user interface enhancements that require no action on the part of the colleges. Additional information on the user interface changes can be found in the links below.
The highlight of the CCCApply release v.6.7.0 is the internationalization of the code for all CCCApply applications AND the OpenCCC Account applications (Create, Recover). Internationalization allows the ability for multiple language parameters to be implemented for end users upon request.
The first language alternative to English is Spanish, based on a Spanish-Mexico dialect.
Users who would like to set their language preference to Spanish can do so by clicking on the Cambiar A Espanol button or link from any page - and have it persist from page to page throughout the user’s application experience. This functionality allows the user to toggle between Spanish and English as often as needed.
Implementing Spanish Translation in Supplemental Questions
Colleges that have implemented custom (optional) supplemental questions in one or more CCCApply applications, have the option to implement Spanish translation using the <translation> XML element in their Supplemental Questions XML file(s).
To implement Spanish translation using the <translation> element:
Colleges are responsible for all Spanish translation updates for their custom Supplemental Questions. If your college does not care to internationalize your Supplemental Questions, no action is needed.
REMINDER: To implement custom Supplemental Questions, colleges must configure a Supplemental Questions XML file for each CCCApply application, even if the questions are the same in each of the applications.
OpenCCC Mobile Support
One of the highlights of the CCCApply 6.7.0 release is the completion of the responsive design work that delivers a mobile-friendly user experience for mobile users.
Now a user can create an OpenCCC account, recover an account, reset their password, and start and submit a CCCApply application - on their mobile device.
To preview the mobile experience, visit your college website and navigate to the Admissions page to find your link to CCCApply. Click on their link to Apply and experience the process on your smart phone, tablet or desktop.
Changes to Data Fields
In the v.6.7.0 release, there is one new data field added to the CCCApply Standard Application data set <highest_grade_completed>, and one deprecated field <completed_eleventh_grade>.
CCCApply Data Delivery Methods
The CCCApply Standard Application data can be delivered in two formats:
In general, in order to download newor changed data fields and values that are implemented in the OpenCCC and CCCApply applications, you must first 1) add the new data field, or make required changes, to your application-specific Format Definition XML file(s) and 2) update the existing (transfer-client.jar) file for the current release. For more information, please see the Download Client section in the CCCApply public documentation site.
Add New <highest_grade_completed> Data Field to Standard Format Definition XML File
To download the new <highest_grade_completed> data in the CCCApply 6.7.0 release, add the new field to your Standard Application Format Definition XML file using XML code.
To ensure your CCCApply download files are always in synch with the latest release version, we recommend that all new and changed data fields be added to your download files (Format Definition XML) and replace/update the Download Client Jar file with each release. This should be done whether you plan to import the new fields to your college SIS system.
Running the 6.7.0 Download Client Jar File
When new fields are added to OpenCCC or any of the CCCApply Applications in one of the Annual Updates or a supplemental September release, they need to be manually added to your Application Format Definitions XML files (each application - CCCApply, BOG, International - has a unique one) AND you must update your Download Client with the release-specific Transfer-Client Jar file. A new 'transfer-client-jar" file is created for each release, including the Pilot releases. The latest transfer client jar files are always stored here with the Download Client User Guide.
You must update your Download Client Jar file for each new release in order to download new data fields and other data.
In your installed Download Client directory, replace the older files with the latest version files which are always stored with the Download Client User Guide:
CCCApply maintains a separate Pilot environment for the CCCApply applications, admin configuration, reporting tools, and data delivery (including the CCCApply Download Client and the SuperGlue for Apply process)- for college implementation, testing, and previewing pre-production release changes for each of the following applications:
CCCApply Standard and Noncredit Application
OpenCCC Student Account System
CC Promise Grant Application
CCCApply International Application
CCCApply Administrator 2.0 (including the System Administrator > User Manager)
CCCApply Report Center
Download Servers (Download Client and Glue for Apply)
Pilot Application URLs
Find your end-to-end test environment for your college's CCCApply implementation.
Colleges are encouraged to follow the response processes below to report system issues and bugs (S1 and S2) as well as non-critical bugs, change requests, and other general feedback (S3, S4) using the processes below.
Incidents encountered during Pilot Project testing in the Pilot environment - especially during a pre-production release period - should be reported immediately to the College Support Services team - to be resolved as quickly as possible.
S1 - Application / service is unavailable.
S2 - Required business process is prevented from being used. No workaround is available
S3 - Less important business process is impacted and/or workaround is available.
S4 - Low impact or cosmetic issue
Application / service is unavailable.
Pilot college cannot access the Noncredit application in the Pilot environment using their custom URL
Required business process is prevented from being used. No workaround is available
Pilot college identifies a missing IT or business requirement per state, federal or local mandate (example: AB 3101)
1 week response Set priority TBD
Use Change Requirement template
Pilot college documents requirement(s) via Change Requirement form template; sends as link or attachment to Pilot Project Manager to be prioritized for bi-weekly meeting agenda. Email: firstname.lastname@example.org
Nice to Have Request
Low impact or cosmetic issue
Pilot college identifies a med/high-priority change enhancement to the MVP application
2 week response Set priority TBD
Pilot college submits change requirement(s) using Change Request form template; send as link or attachment to Pilot Project Manager to be prioritized for bi-weekly meeting agenda. Email: email@example.com
Low impact or cosmetic issue
Pilot college identifies an enhancement to the user interface or backend service(s) that includes unauthorized feature development (Out of FY scope)
2 - 4 week response Set priority TBD
Pilot college submits change request(s) using Change Req form template; send as link or attachment to Pilot Project Manager to be prioritized for committee review. Email: firstname.lastname@example.org
Request for Implementation Support
Pilot college requests advice and/or general support for IT implementation, operations, best practices, and/or additional help from Product management, support services, other college pilots, or general colleges - in support of the new project.
24 - 48 hr response
Depending on item; TBD
POST FEEDBACK or QUESTIONS on the CCC Support Site
Pilot colleges should review all CCCApply community board discussions before posting a new support request or question on the College Support Site: CCCTechnology.info