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CCCApply Download Client User Guide

CCCApply Download Client User Guide

Version 6.9.1
Last Update: 05/18/2022

Note: The CCCApply Download Client was fully decommissioned on January 31, 2024. All servers have been turned off and no further student application data will be delivered through the Download Client.
Learn more here: Download Client End-of-Life Process, or reach out to your college experience manager at cems@ccctechcenter.org if you have any questions or issues with your college's transition to SuperGlue.


Contents:


Overview

When a student submits a CCCApply (Standard or International) or CC Promise Grant application, their application responses are stored in the CCC Technology Center's submitted application database in two tables: submitted_application and submitted_question_response (for supplemental question responses). The submitted_application table contains the applicants' responses on their application and a number of fields from their user account at the time they submit.

The Download Client is a platform-neutral, command-line tool you use to download all students' application data for all three applications to a local computer, allowing you to import it into your college's SIS. After you unzip the Download Client, you will use a text or XML editor to set up a properties file and then edit two sample XML files (job and format definitions) that allow you to:

  • configure which student application data to retrieve

  • define the data format for the download file

Sample job and format definitions XML files are available for each CCCApply application (Standard/Noncredit, International, and CC Promise Grant) as a part of the Download Client package.

After configuring your properties and job and format definitions XML files you can run download jobs in your test environment and SIS to confirm the data is mapping and storing correctly in your SIS prior to downloading data from the production server. Download jobs can be set for both the application data and supplemental question responses.

 

Working with XML

Although working with computer languages can be daunting, you don't need to be an expert to work with the Download Client XML files, and you don't need any sophisticated tools. A simple text editor and a rudimentary understanding of XML hierarchy will be helpful.

If you are comfortable writing computer software, you can of course use the tools that best suit you. Otherwise, create your XML files using your operating system's built-in text editor. On Windows, the text editor is called Notepad, and on OS X, it is called TextEdit.