CCCApply Release 6.7.0 - Implementation Checklist

Colleges should be aware of the following technical changes and potential impacts to one or more CCCApply applications implementations in the Version 6.7.0 release.

Summary of Change Impacts & Technical Tasks

Each item in the table below describes an impact or a change to OpenCCC or CCCApply that may require colleges to make a technical update. Technical tasks or action items are detailed below.

Product Documentation & Links

• Release 6.7.0 Summary Notes

• Data Delivery Methods

• Data Dictionaries

• User Guides

• Working with Supplemental Questions User Guide

• Implementation Documentation Home

Getting to the Pilot Environment

Colleges can begin previewing and testing the CCCApply 6.7.0 changes in the Pilot environment on March 4, 2020.  

• CCCApply Pilot Environment

• Pilot Application URLs

Change to the CCCApply Residency Logic  

A change was made to the Area B residency logic in the CCCApply 6.7.0 release to remove an unnecessary barrier for homeless applicants who have indicated that they have no permanent address or mailing address because they are currently homeless, yet in every other way they are California residents for tuition purposes. The fact that they are not providing an address is the reason they are getting flagged. From now on, California homeless applicants will not be flagged in Area B based on their address alone.

Legal Support: CCCApply worked with the CCC Chancellor’s Office to explore the best solution to this issue. According to the California Education Code, residency status for tuition purposes cannot be based on address alone. If the

Solution: In this release (6.7.0) we made an adjustment to the Area B residency logic so that it will only flag applicants who indicate that their permanent address “state” and/or current mailing address “state” is not California AND they have not checked the boxes indicating they are homeless. In other words, if the student has self-reported that they are homeless, the residency logic will NOT flag them based on the fact that their address “State” is not California.

An applicant’s address will only be used in the calculation of their residency status if they have left the “no permanent address homeless” and/or “no mailing address homeless” checkboxes EMPTY.

Changes to the User Interface

The majority of this release consists of user interface enhancements that require no action on the part of the colleges. Additional information on the user interface changes can be found in the links below.

• Internationalization: Spanish

• Internationalization (Spanish translation) for Supplemental Questions

• OpenCCC Mobile Support

• New Social Security Number Question

Spanish Translation in All CCCApply Applications

The highlight of the CCCApply release v.6.7.0 is the internationalization of the code for all CCCApply applications AND the OpenCCC Account applications (Create, Recover). Internationalization allows the ability for multiple language parameters to be implemented for end users upon request.

The first language alternative to English is Spanish, based on a Spanish-Mexico dialect.

Users who would like to set their language preference to Spanish can do so by clicking on the Cambiar A Espanol button or link from any page - and have it persist from page to page throughout the user’s application experience. This functionality allows the user to toggle between Spanish and English as often as needed.

Open

Open

Implementing Spanish Translation in Supplemental Questions

Colleges that have implemented custom (optional) supplemental questions in one or more CCCApply applications, have the option to implement Spanish translation using the <translation> XML element in their Supplemental Questions XML file(s).

To implement Spanish translation using the <translation> element:

• Follow the instructions to implement the <translation> element detailed on page 8 of the Working with Supplemental Questions User Guide.

OpenCCC Mobile Support

One of the highlights of the CCCApply 6.7.0 release is the completion of the responsive design work that delivers a mobile-friendly user experience for mobile users.

Now a user can create an OpenCCC account, recover an account, reset their password, and start and submit a CCCApply application - on their mobile device.

To preview the mobile experience, visit your college website and navigate to the Admissions page to find your link to CCCApply. Click on their link to Apply and experience the process on your smart phone, tablet or desktop.

Changes to Data Fields

In the v.6.7.0 release, there is one new data field added to the CCCApply Standard Application data set <highest_grade_completed>, and one deprecated field <completed_eleventh_grade>.

New: highest_grade_completed

Deprecated: completed_eleventh_grade

CCCApply Data Delivery Methods

The CCCApply Standard Application data can be delivered in two formats:

CCCApply Download Client

Glue for CCCApply

CCCApply Download Client Method

In general, in order to download new or changed data fields and values that are implemented in the OpenCCC and CCCApply applications, you must first 1) add the new data field, or make required changes, to your application-specific Format Definition XML file(s) and 2) update the existing (transfer-client.jar) file for the current release.  For more information, please see the Download Client section in the CCCApply public documentation site.

Add New <highest_grade_completed> Data Field to Standard Format Definition XML File

To download the new <highest_grade_completed> data in the CCCApply 6.7.0 release, add the new field to your Standard Application Format Definition XML file using XML code.

For details on adding new fields to the Format Definition XML file, see the CCCApply Download Client User Guide.

Job and Format Definitions XML Templates

Running the 6.7.0 Download Client Jar File

When new fields are added to OpenCCC or any of the CCCApply Applications in one of the Annual Updates or a supplemental September release, they need to be manually added to your Application Format Definitions XML files (each application - CCCApply, BOG, International - has a unique one) AND you must update your Download Client with the release-specific Transfer-Client Jar file.  A new 'transfer-client-jar" file is created for each release, including the Pilot releases. The latest transfer client jar files are always stored here with the Download Client User Guide.

In your installed Download Client directory, replace the older files with the latest version files which are always stored with the Download Client User Guide:

• Replace transfer-client-.jar with: <latest transfer-client.jar >

• Replace conf/application-context.xml with: application-context.xml

• Replace conf/ccctransfer.properties with: ccctransfer.properties

Update Your Pilot Download Client Jar File 

After you've updated your Pilot Format Definition XML with new and changed data fields, you must replace your Pilot Download Client Jar file with the latest version.

In your installed Pilot Download Client directory, replace the following files:

• Replace your existing transfer-client.jar (V.X.X.0) with: < PLACE LATEST DLC FILE HERE >

Follow the instructions in the Pilot CCCApply Download Client User Guide.

Update the Production Download Client Jar File

To update your Download Client Transfer file for the Production environment, the process is the same as the Pilot environment update. The same jar file is used for both environment. 

In your installed Production Download Client directory, replace the following files:

• Replace your existing transfer-client.jar (V.X.X.0) with: < PLACE LATEST DLC FILE HERE >

Follow the instructions in the CCCApply Download Client User Guide.

SuperGlue for CCCApply Method

For step by step implementation instructions, please see the Glue for CCCApply 6.7.0 page.

CCCApply Pilot Environment Release

CCCApply maintains a separate Pilot environment for the CCCApply applications, admin configuration, reporting tools, and data delivery (including the CCCApply Download Client and the SuperGlue for Apply process)- for college implementation, testing, and previewing pre-production release changes for each of the following applications: 

• CCCApply Standard and Noncredit Application

• OpenCCC Student Account System

• CC Promise Grant Application

• CCCApply International Application

• CCCApply Administrator 2.0 (including the System Administrator > User Manager)

• CCCApply Report Center 

• Download Servers (Download Client and Glue for Apply) 

Pilot Application URLs

Find your end-to-end test environment for your college's CCCApply implementation.

• Pilot Application URLs

• NEW: Pilot CCCApply Noncredit Application URLs

• CCCApply Administrator & Report Center URLs

• Pilot Download Client

Getting to the Pilot Environment

Colleges can begin previewing and testing the CCCApply 6.7.0 changes in the Pilot environment on March 4, 2020.  

• CCCApply Pilot Environment

• Pilot Application URLs

Reporting Issues & Feedback

Colleges are encouraged to follow the response processes below to report system issues and bugs (S1 and S2) as well as non-critical bugs, change requests, and other general feedback (S3, S4) using the processes below.

Bugs & Issue Resolution During Pilot Preview

Incidents encountered during Pilot Project testing in the Pilot environment - especially during a pre-production release period - should be reported immediately to the College Support Services team - to be resolved as quickly as possible.    

Severity Levels

• S1 - Application / service is unavailable.  

• S2 - Required business process is prevented from being used.  No workaround is available

• S3 - Less important business process is impacted and/or workaround is available.

• S4 - Low impact or cosmetic issue