Online Meeting Information
This meeting will be held online via Zoom.
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Date Thursday, May 9, 2019 Time 1:00 pm - 3:00 pm Location ONLINE
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| Missed the March 28 meeting? Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019 |
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Agenda
| TIME | DESCRIPTION | SPEAKER | ||
1:00 pm | Roll Call | Leahy | ||
| 1:05 pm | Quick Review: March 28 Meeting Minutes | Donohue | ||
| 1:10 pm | CCCApply Update Presentation from CACCRAO 2019 Conference | Donohue / Pena | ||
CCCApply Project News | Donohue / Coleman | |||
| Upcoming CCCApply Release 6.5.0 | Donohue | |||
| CCCApply Planning FY19/20 - Discussion | ||||
| 2:00 pm | CCCApply Change Requests | Donohue | ||
| New & Approved Change Requests | ||||
| Consent to Release Student Information Pre-Submission | Parking Lot Issues | |||
3:00 pm | Close Meeting | Donohue | ||
See minutes from the last User Group meeting on March 28, 2019.
Roll Call
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
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Meeting Schedule
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Description | Meeting Discussion / Notes | Action Items | Status | Spam Filter Web Service News | Lots of fraud has been reported over the past month. The new "retraining" model is being implemented to production tomorrow night (Friday, May 10). This will help the prediction service better identify and suspend fraud vs. legitimate applications. | Make sure the colleges know where to put the email address for nightly notifications. Rio Hondo - spam is getting through | CCC Report Center Upgrade | The CCC Security Center has identified a security risk with the current version of Jasper (CCC Report Center). We've also identified some issues with the current instance due to a massive overload of reports and resources within the Report Center. The Tech Center is meeting with TIBCO (Jasper vendor) today to discuss an expedited upgrade to the latest version. One of the outcomes we expect are recommendations to restrict unlimited use of the Report Center and implement new policies and procedures (best practices) for the number of ad hoc reports that can be created/used at a time. Also we are discussing ways to implement efficiencies by way user training (considering regular training sessions for colleges). | We'd like to hear your feedback. In addition to the custom public templates that we provide: How many custom reports are needed by the college at one time? | Noncredit Application News | Preparing for Pilot Release on May 31 Producing Implementation Documentation Best Practices | Java Upgrade | Java 7 is no longer supported. The Download Client is moving to Java 8 (Corretto) and we will be communicating with the field that all colleges must upgrade Java (if they haven't already) with the 6.5.0 release. Communication will be going out to colleges within the next week to ensure all IT staff are aware of the new system requirements. | Stakeholder Feedback & Survey | Need advice for a CCCApply COLLEGE survey. What critical needs? What major complaints? | Noncredit Application UpdateMore information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here: Noncredit Application - Project Dashboard | The three feature enhancements are currently under-development and are slated to be included in the first official production release of the Noncredit Application in the Standard Application on June 28, 2019. |
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CCCApply 6.5.0 Release - Pilot Release May 31st - Production Release June 28th. See the breakdown here. |
Q4 - Planned - Redesign Release 6.5.0 - June 28 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Update the California Foster Youth language and logic per SB 906
- Remove barriers for minors in foster care by revising the language in the Parent/Guardian Information section
- Add a response option/value to the Gender field for "Non-binary" population per state/federal requirement
- Update the Visa Types eligible for residency (Table F) in the Citizenship section
- Deliver International Application data set to SuperGlue
- Technical Updates - Java Upgrade (discuss Comm plan)
- Bug Fixes
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Wanna see how the user interface and data fields are modified in the Noncredit Application?
Pilot Project Plan: CCCApply Noncredit Application
CCCApply Roadmap
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Planned Projects for FY19/20This is the tentative roadmap for FY19/20. The budget, scope and schedule have not yet been finalized.
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Account Redesign includes a revision to the Account Recovery system - removing the security questions! Goal is on simplification of the account creation process.
Opportunities for student feedback over the next few weeks. Good feedback so far from students, more coming.
Communication coming - not coming this fiscal year but next.
Change Requests| style | Heading 2 |
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| title | New & Approved Changes |
Below are the changes that were approved for the June 2019 release.
Approved Changes for June 2019 Release (v.6.5.0)
Remove the Needs page in the Standard App by default (but configure all questions to be opt-in/out) per Chancellor's Office AB 3101
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Changes to Parent/Guardian Information Language (to clarify question for Foster Youth minors/Care & Control bug)
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Update Visa Types that are Eligible for Residency Determination
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Dual Enrollment / Concurrent enrollment issues: WHAT ARE THESE? (See the Q&A from 3/28/19 meeting notes)
- DACA Issue - Should this be added to the Citizenship Status question (See the Q&A from 3/28/19 meeting notes)
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
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ALL MEETINGS ARE ONLINE ZOOM MEETINGS. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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Minutes from Last Meeting
Click here for minutes: User Group meeting on March 28, 2019.
Click here to review the Zoom recording: CCCApply User Group Meeting - March 28, 2019
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Click here for the slides that were presented during the "CCCApply Update: CACCRAO 2019" |
CCCApply News
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The following items were discussed during the meeting. Links to additional information are also provided below.
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CCCApply Release 6.5.0
The Q4 CCCApply release was deployed to Pilot on May 31 and Production on June 28, 2019. Release notes are linked below.
CCCApply Release 6.5.0 - June 28 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display sections upon request*
- Noncredit Application Production Release (see more links below)
- Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Update the California Foster Youth language and logic per SB 906
- Remove barriers for minors in foster care by revising the language in the Parent/Guardian Information section
- Add a response option/value to the Gender field for "Non-binary" population per state/federal requirement
- Update the Visa Types eligible for residency (Table F) in the Citizenship section
- Deliver International Application data set to SuperGlue
- Technical Updates - Java Upgrade (discuss Comm plan)
- Bug Fixes
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See a detailed summary of ALL FY18/19 quarterly releases here: /wiki/spaces/OPENAPPLY/pages/841187411. |
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Wanna see how the user interface and data fields are modified in the Noncredit Application?
- Changes to the User Interface
- Changes to the Download Client Data Fields
- CCCApply Release 6.4.0 Notes Summary
- CCCApply Noncredit Application
- CCCApply Noncredit Path Change Requirements
- CCCApply Noncredit Application: Pilot Phase
- CCCApply Standard Application Data Dictionary v.2019.1
- CCCApply Administrator 2.0 User Guide
- CCCApply Download Client User Guide v.2019.1
- UAT Slide Deck: Noncredit Pilot UAT Plan
CCCApply Roadmap
Tentative Projects for FY19/20
Below are some of the priorities we are working on for FY19/20. The budget, scope and schedule have not yet been finalized.
- CCCApply Redesign - Phase I Continued
- Mobile-support for CCCApply (Standard, Noncredit, Promise Grant, and International applications) (Q1)
- Multi-Language Support for CCCApply (Spanish translation) (Q2)
- Spam Filter Model: PII Phase (Q1)
- Bug fixes and other priority change requests
Other Notes:
OpenCCC Redesign includes a revision to the Account Recovery system - removing the security questions! Goal is on simplification of the account creation process.
Opportunities for student feedback over the next few weeks. Good feedback so far from students, more coming.
Communication coming - next fiscal year
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In 2018-2019, CCCApply moved to a quarterly release schedule at the request of the Chancellor's Office in order to Q1 - Annual Update Release - September 2018
Q2 - Redesign Release - December 2018
Q3 - Redesign Release - March 2019
Q4 - Redesign Release - June 2019
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Change Requests
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Below are the changes that were approved for the June 2019 release.
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Action Items: Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.
2018 Parking Lot Carry-Over
Change Request Parking Lot
In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet.
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
- Discuss issues with the Report Center
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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The Q3 CCCApply production release - V.6.4.0 - was deployed on March 16, 2019. Below please find the TOC links from the full CCCApply 6.4.0 Release Notes Summary. Release Contents |
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Project Summary
Project Summary: CCCApply Redesign Project Dashboard Objectives:
Redesign Changes Low-handing Fruit and other User Interface Changes Upcoming changes: Removal of the Needs & Interests page |