This meeting will be held online via Zoom.
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title | Meeting Information |
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Date Thursday, May 9, 2019
Time 1:00 pm - 3:00 pm
Location ONLINE
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title | Click here to see the Zoom meeting information... |
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Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851MEETING ID: 677-051-3851
Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).
This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.
Action Item: Please review the Q&A from the Chat for comments, questions and answers from the March 28 meeting.
Action Item: Open to see CCCApply News items discussed during the meeting. Links to additional information are also included.
Action Item: Open to see all details from the recent March 2019 release.
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title | Next Release |
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CCCApply 6.5.0 - Production release = June 28, 2019 - Includes the Noncredit Application production launch. |
Action Items: Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.
This meeting will be held online via Zoom.
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title | Meeting Information |
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Date Thursday, May 9, 2019 Time 1:00 pm - 3:00 pm Location ONLINE Expand |
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title | Click here to see the Zoom meeting information... |
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| MEETING ID: 677-051-3851 Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP). This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session. |
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Agenda
TIME |
| DESCRIPTION | SPEAKER |
1:00 pm | Roll Call | Leahy |
1:05 pm | Quick Review: March 28 Meeting Minutes | Donohue |
1:10 pm | CCCApply Update Presentation from CACCRAO 2019 Conference | Donohue / Pena |
| CCCApply News | Donohue / Coleman |
| Upcoming CCCApply Release 6.5.0 | Donohue |
| CCCApply Planning FY19/20 - Discussion |
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2:00 pm | CCCApply Change Requests | Donohue |
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| New & Approved Change Requests |
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| Parking Lot Issues |
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3:00 pm | | Donohue |
Roll Call
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title | Roll Call |
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2019 CCCApply USER GROUP MEMBERS |
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| Name | District |
| Name | District |
| Name | District |
| Ali Salinas (IT) | Riverside City College - RCCD |
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| Los Rios District - ARC |
| Quyen Lu/Wanda Wong | San Francsico CCD |
| Anna Salazar | Los Angeles CCD - ELAC |
| Joshua Rosales | El Camino CCD |
| Richette Bell | Compton CCD |
| Angela Embry | El Camino CCD |
| Karen Sea Samantha Powell | San Joaquin-Delta CCD |
| Rozen Bondoc | Chabot-Las Positas |
| Ben Guzman | South Orange CCD |
| Leigh Ann Unger | Rio Hondo District |
| Satish Warrier | Contra Costa CCD |
| Betty Glyer-Culver | Los Rios CCD |
| Mark DeAsis | Riverside CCD |
| Stephanie Murguia | Cerritos CCD |
| Chris Truong | Rancho Santiago CCD |
| MaryLou Leyba | San Francisco CCD |
| Stacey Followill | Chabot-Las Positas |
| Christian Alvarado | South Orange CCD -Saddleback |
| Maury Pearl | Los Angeles CCD |
| Tina Mani | San Joaquin Delta CCD |
| Cindy Gonzales | Los Rios CCD |
| Michael Ward | Rancho Santiago CCD |
| Tuyen Nguyen | Rancho Santiago CCD |
| Clark Ray | Santa Rosa CCD |
| Michelle Pena | Kern CCD |
| Vince Orton | Cerritos CCD |
| Craig Hayward | Kern CCD |
| Mitchell Leahy | Santa Rosa CCD |
| Will Minnich/Susan Lorenzo | San Mateo CCD |
| Greg Aycock (research) | Riverside CCD (Norco) |
| Olivia Alvarado -IT Martha Rios (sub) | Los Angeles CCD |
| Catherine Frost | Contra Costa CCD |
| Hieu Hoang | El Camino CCD |
| Pam Mery | San Francisco CCD |
| Jasmine Robinson | San Mateo CCD |
| Janice Love (research) | Rancho Santiago CCD |
| Paulette Lino | Chabot-Las Positas CCD |
| Gerlie Jeltema | South Orange CCD |
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| CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER |
| Gary Bird | CCCCO |
| Elena Alcala - NEW! | CCCCO |
| Deb Barker-Garcia | CCCCO |
| Tim Calhoon | CCCTC |
| Patty Donohue | CCCTC |
| Jennifer Coleman | CCCTC |
Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
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Meeting Schedule
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title | 2019 Meeting Schedule |
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ALL MEETINGS ARE ONLINE ZOOM MEETINGS. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now! Date | Time | Description | Location |
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Thursday, March 28 | 1:00pm - 3:00pm | CCCApply User Group Meeting - Q3 | Online | Wednesday, May 1
| 12:00pm - 2:00pm
| CCCApply User Group Meeting - Q2
| 2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD
| Thursday, May 9 | 1:00pm - 3:00pm | CCCApply User Group Meeting - Q4 | Online | Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply User Group Meeting - FY19/20 -Q1 | Online | Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply User Group Meeting - FY19/20 -Q2 | Online |
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CCCApply News
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title | Click here to expand.... |
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The following items were discussed during the meeting. Links to additional information are also provided below. Description | Meeting Discussion / Notes | Action Items | Status |
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Spam Filter Web Service News | Lots of fraud has been reported over the past month. The new "retraining" model is being implemented to production tomorrow night (Friday, May 10). This will help the prediction service better identify and suspend fraud vs. legitimate applications. | Make sure the colleges know where to put the email address for nightly notifications. Rio Hondo - spam is getting through | | CCC Report Center Upgrade | The CCC Security Center has identified a security risk with the current version of Jasper (CCC Report Center). We've also identified some issues with the current instance due to a massive overload of reports and resources within the Report Center. The Tech Center is meeting with TIBCO (Jasper vendor) today to discuss an expedited upgrade to the latest version. One of the outcomes we expect are recommendations to restrict unlimited use of the Report Center and implement new policies and procedures (best practices) for the number of ad hoc reports that can be created/used at a time. Also we are discussing ways to implement efficiencies by way user training (considering regular training sessions for colleges). | : We'd like to hear your feedback. In addition to the custom public templates that we provide: How many custom reports are needed by the college at one time?
NOTE: The Jasper report center upgrade is underway and the Tech Center is managing this project in order to combine this instance of Jasper with the Data Warehouse instance. Details will be sent out via the Communications Office once the technical integration is complete. | Status |
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colour | Yellow |
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title | in progress |
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| Java Upgrade | Java 7 is no longer supported. The Download Client is moving to Java 8 (Corretto) and we will be communicating with the field that all colleges must upgrade Java (if they haven't already) with the 6.5.0 release. Communication will be going out to colleges within the next week to ensure all IT staff are aware of the new system requirements. |
| | Stakeholder Feedback & Survey | Need advice for a CCCApply COLLEGE survey. What critical needs? What major complaints? |
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| Noncredit Application UpdateMore information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here: Noncredit Application - Project Dashboard Noncredit Pilot Project - March 4 Meeting Noncredit Pilot Project - March 22 Meeting | The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges. On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges.
Three New Features Identified The Noncredit pilot colleges have met twice since the application was released to pilot in February. During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented. These include: - The ability for the Noncredit App to have different "Majors/Programs of Study" than the Standard Application
- The ability for the Noncredit App to have different Supplemental Questions than the Standard Application
- The ability for the Noncredit App to have a different Welcome/landing page than the Standard Application
Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019). | The three feature enhancements are currently under-development and are slated to be included in the first official production release of the Noncredit Application in the Standard Application on June 28, 2019.
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CCCApply Release 6.5.0
The Q4 CCCApply release was deployed to Pilot on May 31 and Production on June 28, 2019. Release notes are linked below.
- CCCApply Redesign - Phase 1 - Release 4
- Noncredit Application Production Release (see more links below)
- Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Deliver International Application data set to SuperGlue
- Technical Updates - Java Upgrade (discuss Comm plan)
- Bug Fixes
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Wanna see how the user interface and data fields are modified in the Noncredit Application?
CCCApply Roadmap
Tentative Projects for FY19/20
Below are some of the priorities we are working on for FY19/20. The budget, scope and schedule have not yet been finalized.
- CCCApply Redesign - Phase I Continued
- Mobile-support for CCCApply (Standard, Noncredit, Promise Grant, and International applications) (Q1)
- Multi-Language Support for CCCApply (Spanish translation) (Q2)
- Spam Filter Model: PII Phase (Q1)
- Bug fixes and other priority change requests
Other Notes:
OpenCCC Redesign includes a revision to the Account Recovery system - removing the security questions! Goal is on simplification of the account creation process.
Opportunities for student feedback over the next few weeks. Good feedback so far from students, more coming.
Communication coming - next fiscal year
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title | FY18/19 Quarterly Milestones |
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In 2018-2019, CCCApply moved to a quarterly release schedule at the request of the Chancellor's Office in order to - CCCApply Redesign - Phase 1 - Release 1
- Spam Filter Web Service
- New CCC Administrator - Core Services - SSO Authentication
- CCCApply Administrator 2.0 Upgrade
- Meta Majors / Category Filter
- CCCApply Redesign - Phase 1 - Release 2
- Race & Ethnicity Expansion Project
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
- CCCApply Redesign - Phase 1 - Release 3
- Noncredit Application - Pilot Phase
- Maintenance & Support (Bug Fixes)
Q4 - Redesign Release - June 2019 - Noncredit Application (Production Launch)
- Reconfigure the Needs & Interests Page (Opt-Out)
- Change Requests implemented
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Change Requests
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title | New & Approved Changes |
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Below are the changes that were approved for the June 2019 release. Issues that Need Review
Dual Enrollment / Concurrent enrollment issues: WHAT ARE THESE? (See the Q&A from 3/28/19 meeting notes) - DACA Issue - Should this be added to the Citizenship Status question (See the Q&A from 3/28/19 meeting notes)
Can a high school student have a college degree while still in high school? How often is a concurrent student a returning college student?
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Action Items: Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.
2018 Parking Lot Carry-Over
Change Request Parking Lot
In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet.
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
- Discuss issues with the Report Center
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title | Archive |
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording Expand |
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Note: This recording is over 2.5 hours. - Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
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title | CCCApply 6.4.0 Release |
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The Q3 CCCApply production release - V.6.4.0 - was deployed on March 16, 2019. Below please find the TOC links from the full CCCApply 6.4.0 Release Notes Summary. Release Contents |
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title | CCCApply Redesign Project - FY18/19 |
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Project Summary The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind. The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
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Project Summary: CCCApply Redesign Project Dashboard Objectives: - Shorten the application by removing all questions that are not mandated to be included on the application
- Implement a residency-exempt application process for noncredit students
Redesign Changes Low-handing Fruit and other User Interface Changes Upcoming changes: Removal of the Needs & Interests page |