CCCApply Steering Meeting - Agenda & Minutes - January 31, 2018
In-Person Meeting Information
Date Wednesday, January 31, 2018
Time 10:00AM - 3:30PM
Agenda & Minutes
TIME | DESCRIPTION | SPEAKER |
10:00 AM | Roll Call | Murguia / Pena |
| Review minutes from last Steering meeting: November 8, 2017 Minutes approved - with one exception! | Murguia / Leahy |
| 2018 Meeting Calendar |
|
| Current Committee Status |
|
| Chancellor's Office Update | Quaioit |
| Tech Center & Statewide Initiatives Update | Calhoon |
| More Discussion on Data & Security Issues | Calhoon / Donohue |
12:30 PM | Lunch Break - 30 Mins |
|
1:00 PM | 2018-2019 Roadmap & Deliverables | Donohue |
| Pena / Donohue | |
2:00 PM | Donohue | |
2:30 PM | New Change Requests | Donohue |
3:30 PM | Close Meeting | Murgia |
| PARKING LOT ITEMS
| Murguia / Leahy / Pena |
- 1 In-Person Meeting Information
- 1.1 Zoom Information
- 2 Agenda & Minutes
- 3 Roll Call
- 4 2018 Committee Meeting Schedule
- 5 Current Committee Status
- 6 Chancellor's Office News & Update
- 7 Tech Center News & Update
- 8 Update on Data Security Issues
- 9 Roadmap & Deliverables
- 10 2018 Sub-Committees
- 11 Change Requests Pending
Current Committee Status
The chart below details the status of the committee since outgoing members left in fall 2017.
GOAL: Recruit members as needed per each college.
Tim says traditionally we require an Admissions person and an IT person - Researcher was optional additional.
Discussing revisions to the Bylaws - especially regarding attendance and participation. Adding to this parking lot.
Chancellor's Office News & Update
Michael Q. addressed the committee with news and issues coming out of the Chancellor's Office. Summary notes are below. Mitch will add more detailed notes here as minutes.
Chancellor's Office Update Notes from Mitch Leahy: 1. New deputy chancellor Dr. Daisy Gonzalez starting next month 2. New vice chancellor of finance- Christian Osmena 3. New chancellor of academic affairs Dr. Alex Perez vice 4. Rhonda Mohr is now the acting vice chancellor of Student Services. 5. Budget changes including the new funding formula for colleges: 50% FTES 25% promise grant 25% completion. 6. Consolidation of categorical programs. This impacts regulations and funding formulas. Question: What does the chancellor’s office mean by all categorical? This question along with many others need to be worked out before the May revise so that it can be presented to the governor. There was an LAO report that promotes aligning California’s higher education better. Goals are being made to make the process easier for students. 7. Guided pathways is moving forward in March. Plans will be turned in by March. 8. Today (1/31/18) is the deadline for all integrated plans for SSSP and student equity. 9. Mike was part of a FAO and A&R meeting to talk about streamlining homeless youth residency. Question: What has the Chancellor’s Office done to make this issue an obstacle? 1. Financial Aid has the ability to verify a homeless youth and pass that on to A&R. However, there is a big lag time in this communication. 2. Has CCCApply been streamlined for homeless youth? The committee agreed that the Chancellor’s Office needs to provide more guidance on how residency determination can be more “relaxed” for homeless youth. 10. Tim confirmed homeless youth and formally incarcerated are advisor cards in MyPath. 11. Digital Innovations and Infrastructure is a new department with a new vice chancellor (TBD). |
Patty's notes from the conversation as it happened:
Bomb: Consolidation of Categorical Programs! This is a big deal, lots to flush out. Lots of legislation has to change. EOPS is one example.
The CCCCO provides a recommendation to the governor on how we will do this. Looking for guidance on what this means now.
A suggestion to simplify the funding formulas and all the reporting requirements - would be to consolidate categorical programs. LAO report.
Guided Pathways is moving forward. Self-assessments are due in March.
Lots of things happening at the state level to streamline across the system to be more student-centric. Trying to hit visions for success.
Regarding CCCApply:
Michael was part of a FA directors meeting with AR directors to find out how we can streamline and simplify the process for homeless youth (make it easier). Intent was to not create more burdens. What is the CCCCO doing that might be causing obstacles?
Need to ask the practitioners in the trenches for help? What are the obstacles and what needs to change?
Financial Aid to identify a homeless youth - need to include some residency questionnaire - at the time they are interviewing the student - remove flags, the student needs to be verified as a resident. Also at risk of losing priority registration.
Suggestion: 1) When FA office is doing financial judgement - complete residency form - send it over to Admissions - remove flags. and 2) on CCCApply - streamline logic for homeless youth residency (needs to be reviewed and look for ways to streamline this area).
Discussion on removing homeless youth barriers:
Robin Armour (Contra Costa) says they have developed AB801 residency process - collect driver's license, ID card, and letter from a person letting the HY sleep on their couch. "Couch-hopper"
Mike asked the committee to review the residency logic from the perspective of "are we doing everything we can to streamline the barriers relative to determining a homeless youth a resident". Ramp up the Residency Review Advisory Committee (Mike Q will lead this discussion in that advisory group). This group will need to meet soon on this. If ANYTHING needs to be changed in CCCApply logic sooner than later, it needs to be identified now and put that through for IT review so it can be developed in our tight schedule.
Folks in the room who volunteered to sit on the Residency review committee:
Mike Q.
Michelle Pena
Stephanie Murguia
Richette Bell
Mitch Leahy
Who else? Anyone on the phone want to participate in this committee? We will talk about it again after lunch as ell.
Michael says he wrote a two-page paper on how SSSP funds could be used to be successful at the college's prerogative IF it is used for success and aligns within the boundaries of SSSP. If you need him to send that to you let him know. (sorry bad notes. will be cleaned up). Change to legislation will happen as needed.
THE GOAL FOR CCCAPPLY SHOULD ALWAYS BE THE STUDENT. For the benefit of the student, ways to streamline the process for the student.
Michael Ward brought up an issue relative to homeless students. OpenCCC requires an email address.
Tim says, "Goal of this committee is to build a portal system - to move our system from a "thing that you go to" to a thing that is integrated that is one experience for the student (Career Coach, CCCApply, Financial Aid - all one MyPath experience) THEN MyPath can take over all messaging for students. Rules ,messages, recommendations, calendarize, ed planning, nudges, reminders galore. Needs and interests can be handled BETTER through MyPath. We should be moving more towards this single services platform.
Problem with the email address is - there has to be a way to message the student - there is a messaging service in MyPath - so even if they have nothing else, they can log into MyPath and see messages. They can also customize their preferences in MyPath, "Also send messages to my...cell phone, email, etc.). Give the student a general eMail. If we give students a CCCID-based email we can send it centrally to the student (through MyPath)
Gary Bird has some updates:
new directors at the CCCCO: Director of MIS: Christopher Anderson, Ryan Fuller - Director of Research - waiting on new Vice Chancellor of IT. Announcements will be going out to the listserv.
Mitch Leahy, Secretary, minutes:
Chancellor's Office Update |