CCCApply Steering Meeting - Agenda & Minutes - November 8, 2017

Meeting Information

Meeting Information

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Date November 8, 2017

Time 1:30PM - 3:30PM

Location ONLINE

Zoom URL https://cccconfer.zoom.us/j/721839728

Meeting ID 721 839 728

TOLL Phone

Or Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

Agenda

Minutes from the November 8, 2017 meeting are highlighted throughout this document. Discussions from each agenda item are linked in the schedule below.

TIME	DESCRIPTION	SPEAKER

TIME	DESCRIPTION	SPEAKER
1:30PM	Roll Call	Murguia / Pena
1:35PM	Quick Review of Committee Member Status	Murgia
1:40PM	Review minutes from August 30, 2017 August 30 2017 minutes were Approved by Robin Armour, and seconded by Stephanie Murguia.	Murguia / Leahy
1:45PM	2018 CCCApply Workshop Planning	Pena / Donohue
2:25PM	Chancellor's Office Update	Quaioit
2:30PM	Roadmap & Upcoming Development	Donohue
2:40PM	Unresolved Systemwide Issues: Data & Security Items	Calhoon / Donohue
3:05PM	New Change Requests	Donohue
3:15PM	2018 Sub-Committees	Donohue
3:25PM	Close Meeting	Murgia
PARKING LOT	Ongoing Items in the Parking Lot: 2018 Meeting Dates Review progress on the revision of 2005 CCCApply Steering Committee ByLaws & Constitution Update on Current Committee Status & Roster - Recruit replacements from member districts January 31, 2018 Meeting - Contra Costa College - Mangia Mangia Dinner - Invite all past Steering leaders What is the Parking Lot? The Parking Lot is a placeholder bucket for issues that are either added to a meeting agenda after the start of the meeting, or agenda items that didn't get discussed due to time constraints or other reason(s). Parking lot items will be added to future meeting agendas.	Murguia / Leahy / Pena

Roll Call

Current committee roster - fall 2017.

2017 - 2018 CCCApply STEERING COMMITTEE MEMBERS Attended Name District Attended Name District Attended Name District ✓ Anna Salazar Los Angeles CCD - ELAC ✓ Leigh Ann Unger Rio Hondo District ✓ Robin Armour Contra Costa CCD ✓ Angela Embry El Camino CCD ✓ Karen Sea San Joaquin-Delta CCD ✓ Rozen Bondoc Chabot-Las Positas ✓ Ben Guzman South Orange CCD ✓ Michael Ward Rancho Santiago Satish Warrier Contra Costa CCD ✓ Betty Glyer-Culver Los Rios CCD ✓ Michelle Pena Kern CCD Quyen Lu San Francisco CCD ✓ Bill Mulrooney El Camino CCD ✓ Mitchell Leahy Santa Rosa CCD Stephanie Murguia Cerritos CCD ✓ Chris Truong Rancho Santiago CCD Maury Pearl -Researcher Los Angeles CCD ✓ Tina Mani San Joaquin Delta CCD Clark Ray Santa Rosa CCD ✓ Olivia Alvarado -IT Los Angeles CCD ✓ Tuyen Nguyen Rancho Santiago CCD Craig Hayward Kern CCD ✓ Pam Mery San Francisco CCD Vince Orton Cerritos CCD ✓ Christian Alvarado South Orange CCD -Saddleback ✓ Paulette Lino Chabot-Las Positas CCD ✓ Will Minnich San Mateo CCD ✓ Hieu Hoang El Camino CCD Richette Bell El Camino CCD ✓ Jason Ralphs Los Rios District - ARC ✓ MaryLou Leyba San Francisco CCD CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER ✓ Gary Bird CCCCO Mike Quiaoit CCCCO Keith Franco CCCTC ✓ Tim Calhoon CCCTC ✓ Patty Donohue CCCTC David Shippen CCCTC

Current Committee Status

The chart below details the status of the steering committee after the outgoing members leave in the fall 2017.

District Size Area ADM IT RSCH # Open Seats Notes Cerritos CCD Single Southern 1 0 1 1 Cerritos: Lacking 1 member; Need 1 Researcher Chabot-Las Positas District Multi Bay Area 1 1 1 0 CLPCCD: Noell Adams left the committee. 3 seats are filled. No replacements needed Contra Costa CCD Multi Bay Area 1 1 0 1 Contra Costa: Mojdeh left committee (IT), Robin Armour (Admissions is leaving in April) Satish is staying (IT) Need replacement for Robin next spring, and 1 Researcher El Camino CCD Single Southern 1 1 0 1 El Camino CCD: 4 current members; Bill Mulrooney is leaving (Adm) in November; 2 Admissions, 1 IT, need researcher Kern CCD Multi Central 1 0 1 1 Kern CCD: Dave Barnett left committee (Admissions); Craig Hayward (Research) & Michelle Pena (Admissions) - Need IT Los Angeles CCD Multi Southern 1 1 1 0 LACCD: All seats have been filled: Anna Salazar (AR); Maury Pearl (Research); Olivia Alvarado (IT) Los Rios CCD Multi Northern 1 1 1 0 Los Rios CCD: Michael Day is leaving (IT), Jason Ralphs is IN for Admissions (Cindy Gonzales, IT 11.17.17) & NEED 1 IT Rancho Santiago CCD Multi Southern 1 1 1 0 RSCCD: This district has 3 members, one from each area. Rio Hondo CCD Single Southern 1 0 0 2 Rio Hondo CCD: Only has 1 member (Admissions); Need 1 IT and 1 Researcher Riverside CCD Multi Southern 0 0 0 3 Riverside CCD: Needs 3 confirmed replacements to remain active. Stephanie is contacting them San Francisco CCD Single Bay Area 1 1 1 0 San Francisco: Quyen Lu replaces Garret Wong; San Joaquin-Delta CCD Single Central 1 1 0 1 Delta District: Only 2 members (Admissions& IT); Need 1 Researcher to keep District seat San Mateo CCD Multi Bay Area 1 0 0 2 San Mateo: Henry Villareal left committee (Admissions). William Minnich was added representing A/R. Stephanie will contact to add 2 additional seats. Santa Rosa CCD Single Northern 1 1 0 1 Santa Rosa: KC Greaney left last year; Need 1 Researcher South Orange CCD Multi Southern 1 1 0 1 South Orange: Arleen Elseroad & Joyce Semanik left committee (Admissions) Ben Guzman (AR) and Christian Alvarado has joined the committee. - Need 1 Researcher TOTAL 14 10 7 14 Fourteen seats are open now CCCCO 1 1 0 1 Michael Q., Gary Bird, & Need Vice Chancellor CCCTC 1 1 1 0 Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco)

2018 CCCApply Workshop

Update on workshop logistics:
1. Date: Wed March 28, 2018
2. Location: Orange Coast College
3. Format: ONE DAY Workshop
  NOTE: This year's there will be NO eTranscript California Workshop (usually scheduled back-to-back with the CCCApply Workshop). The eTranscript CA Steering Committee is in transition and therefore there is no team to plan and orchestrate their annual workshop. Instead, we will dedicate one of three tracks to electronic transcript session/workshop. Mark Cohen, eTran product manager, will join our Steering Committee in planning and organizing sessions, marketing, and outreach to sponsors.
4. Audience: Per request from Mark Cohen, eTran product manager, the target audience for the Electronic Transcripts track is strictly California Community Colleges admin and staff. Unlike previous years, we would not be inviting CSU or UC staff this year.
5. Sessions: Proposed Sessions: /wiki/spaces/PD/pages/228032712
  1. Three tracks of concurrent sessions
  2. Admissions & Records - CCCApply for New & Experience Users
  3. Research & Data Security
  4. Electronic Transcripts

Next Action: Recruit volunteers to support the leadership team in Workshop planning. Patty to formalize a sub-committee and call meeting in early January 2018. See /wiki/spaces/PD/pages/338395423