Submit a CBE Program
Users with the College Submitter role may create and submit a new CBE (Competency Based Education) program by going to Curriculum Submissions > All Programs. CBE programs are comprised of modules, unlike Traditional programs which consist of a set of traditional courses that occur over a static set of time, either a semester or quarter. The learning modules in a CBE program measure the competency of the student in the subject allowing them to pass a module. When you create a CBE program you will create modules for your program directly in the COCI form provided and define the learning objectives, criteria for demonstrating competency, and units for each module. You will also associate each module that you make with an existing traditional course to allow the Chancellor’s Office reviewer to ascertain if the number of units that you have assigned to a module are appropriate. Additionally, you will associate your CBE program with an active Traditional program to indicate to the Chancellor’s Office reviewer what your CBE program is based on.
Note: In COCI programs are categorized by two types: Traditional and CBE (Competency Based Education). The process for using the COCI forms to create a CBE program differs significantly because it involves learning modules rather than traditional semester or quarter based courses with control numbers. To learn about creating and submitting a Traditional program, refer to Submit a Traditional Program.
Note: When you are logged in as a College Submitter, you may only create and submit programs for the college(s) that your account is connected to. Furthermore, the courses and programs available for you to link to your program will be limited to your assigned colleges.
In the left navigation panel, go to Curriculum Submissions > All Programs.
On the Programs page, click on the Create New Program button.
On the Create Program page, enter the basic attributes for the program. This will create a fillable and editable record in COCI for your program. The following information is required:
College - Select the college that the program will be assigned to.
Program Title - Enter a title for your program.
Designate as CBE Program - Select Yes.
Program Goal - Select CTE (Career and Technical Education), Transfer, or Local.
Program Award - Select an A.A. Degree, A.S. Degree, A.A. T Degree, A.S. T Degree, Bachelor of Science, B.S. Degree, Baccalaureate of Arts (B.A.) Degree, a Certificate of Achievement (with specified required units), or a Noncredit Program.
Note: The Program Goal and Program Award options available for a CBE program are the same as those for a Traditional program.
Note: The combination of Program Goal and Program Award that you select determines the type of approval workflow that the Chancellor’s Office will use.
Program Sub Award - If you select a transfer degree for Program Award this field will be active. Select either A.S. UCTP Degree (University of California Transfer Program, if your program facilitates transfer to a UC or CSU) or ADT Degree (Associate Degree for Transfer, if your program is transferable to another California Community College).
Non-Credit Program Type - If you select a non-credit Program Award, you must also select a Non-Credit Program Type.
Click the Save Changes button.
You will receive a confirmation message at the top of the screen that your program has been successfully created and four more tabs will become available to fill in on the Edit Program page.
Associate a Traditional program with your CBE program by using the Traditional Program Mapping field at the bottom of the Attributes tab.
Click Link Program. The Traditional Program Search window is displayed.
Enter search criteria to find a Traditional program to match to your CBE program.
In the search results table, identify the Traditional program that you want to use and click the Add Traditional Program Info button in the Actions column.
The Traditional program will now show as being linked to your CBE program in the Attributes tab.
In the Summary tab, complete the following fields:
Catalog Description - This should align with the Traditional program that you have linked your CBE program to.
TOP Code and CIP Code - These fields are interdependent. When you enter a TOP Code, only the CIP Codes assigned to that TOP Code will be available for selection in the CIP Codes field. Likewise, if you select a CIP Code first, only the TOP Codes connected to your selected CIP Code will be displayed. To view the crosswalks between TOP Codes and CIP Codes go to Site Administration > TOP Codes or CIP Codes.
District Governing Board Approval Date - Enter the date that your program was approved by the District Governing Board. This date must precede the date of submission. You cannot submit your program in COCI before your program has been approved.
Next Program Review at Month and Year - Enter the month and year to conduct a review for your program. Associate Degrees and Certificate Programs have different review cycles. Contact the Chancellor’s Office if you are unsure of when the next time will be for a program review for your type of program.
Program Effective Start Date and End Date - These fields are optional and do not affect the approval workflow. Enter dates in these fields if you would like to make note of the intended start date and end date for your program.
Distance Education - Select a percentage of the time that students will be taught remotely while attending your program.
Apprenticeship - Indicate whether or not your program is an apprenticeship program.
In the Units & Hours tab, enter the required units or hours required for your program.
If you have selected an A.A, A.S., B.A. or B.S. degree as the Program Award for your program then you are required to enter the Minimum Units and Maximum Units for the degree and area of emphasis. The units that you enter for Degree include the total amount of units required for the degree program including general education courses. The units for Area of Emphasis only include units for courses related to the subject of the degree.
If the Program Award for your program is a Certificate of Achievement, then you must enter the required Courses and Hours.
Create modules for your program in the Modules tab by clicking the Enter Manually button.
Note: You must enter your modules manually. The Module Library button is not an active feature at this time.
Note: All of the modules that you create are contained under the program level submission. Unlike Traditional courses which have control numbers and can be used for several Traditional programs, modules are created exclusively for the CBE program that you are submitting and cannot be reused for other CBE programs. Modules only exist in the CBE program that they live in.
Enter a Module Title and select a Credit Status for the module.
Enter a Module Description. This should describe the intended learning outcome for the module and align with a catalog description for a Traditional course with similar content.
Enter the General Education Status, Units of Credit - Minimum and Units of Credit - Maximum for your module.
In the Add New Competency field click the Enter Manually button.
Enter a Competency Statement. Note that you must enter all competency statements individually, do not add a list of competency statements to a single text field. To add more competency statements click the Enter Manually button below the Add New Competency field.
For submission purposes, link a Traditional course to your module by clicking the ⊕ button in the Action column of the Traditional Course Equivalency field.
The Traditional Course Search window will be displayed. Conduct a search for a Traditional course that shares similar content with your module. Then click Add Traditional Course Info and then click Close.
The Traditional course has been linked to your module.
Enter additional modules for your CBE program by clicking the Enter Manually button in the next Add Module field.
Note: The module fields in the Modules tab are collapsible to make the page more readable when several modules have been added and can be rolled down to only show the module title for each module.
Enter supporting documents in the Supporting Documents tab. The documents required vary depending on the combination of program type and program award that you are submitting. Contact the Chancellor’s Office if you have questions regarding what documents are needed. At the minimum, you must include a program narrative.
In the Contact tab your name (as College Submitter), phone number and email address will appear, taken from your user profile. This allows the program reviewer to contact you directly with questions pertaining to your program submission.
In the Contact tab you are also able to leave a comment to the reviewer to provide any needed explanations regarding your submission.
Select the Submit option in the Proposal Actions menu at the bottom of the page to submit your program for review.