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Create a Common Course in COCI

Create a Common Course in COCI

Overview

The creation of a common course begins with an approved common course numbering template. These templates are posted on the Chancellor’s Office Course Outline of Records page.

The common course numbering templates are provided by a team of faculty and approved by the Chancellor’s Office. To create a common course, manually transcribe the entries in the downloaded common course numbering template to the corresponding data fields in COCI. Transfer the data correctly because the approved information from the common course numbering template may not be altered.

Note: Only CCCCO Admins can configure admin templates for common course numbering in COCI.

Before you begin

  1. Download the common course numbering template that you wish to use from the Course Outline of Records page.

Course Outline of Records page showing common course numbering templates available for download.

  1. Have the common course numbering template ready to use as a reference.

Create a common course number

Example common course numbering template used as a reference when creating a common course.

  1. In COCI’s left navigation panel, go to Manage Transfer Curriculum > CNN (common course numbering).

COCI left navigation panel with Manage Transfer Curriculum and CNN options.

  1. The Common Course Numbering page appears and shows all existing common courses in Draft, Active, or Approved status.

Common Course Numbering page listing common courses and their Draft, Active, or Approved status.

  1. Click the + Create Common Course Numbering button.

  2. On the Create Common Course Number page, enter the Subject and Course Title from the common course numbering template.

Create Common Course Number page fields for entering the Subject and Course Title.

  1. For the Department Name (CB01A) field, enter the “Subject Code” from the common course numbering template.

  2. For the Department Number (CB01B) field, enter the “Proposed Course Number” from the common course numbering template.

Note: For the two fields Department Name (CB01A) and Department Number (CB01B), the identifiers are different from the common course numbering template. On the common course numbering template, they are identified as Subject Code and Proposed Course Number. This is because there is a discrepancy between the terminology used by faculty, who create the common course numbering template, and administrative staff, who enter the common course into COCI. The COCI system must use the terms Department Name (CB01A) and Department Number (CB01B) because those field labels are structured data elements in the MIS (Management Information Systems) Data Dictionary, which it must adhere to.

Reference image comparing COCI Department Name and Department Number fields with the template Subject Code and Proposed Course Number.
Create Common Course Number page fields for entering Department Name and Department Number.

  1. Enter the Common Course Number. For this entry, type the Department Name, add one space, and then type the Department Number.

Example: POLS C1000

Note: The Common Course Number is not present on the common course numbering template. Instead, you create it by combining the Department Name and Department Number in COCI.

Common Course Number field populated by combining the Department Name and Department Number.

  1. Under Course Includes, select Lecture Course, Lab Course, or both.

  2. Assign a CIP Code to the common course using the drop-down menu.

  3. Click the Save Changes button.

  4. A banner is displayed indicating that your common course number has been successfully saved.

  5. In the Summary tab, copy and paste the following content from the common course numbering template into COCI:

    • Catalog Description

    • Semester Schools Units of Credit - Minimum (CB07) or Quarter Schools Units of Credit - Minimum (CB07)

    • Representative Texts, Manuals, and/or OER that is equivalent, Other Support Materials

Summary tab fields for catalog description, units of credit, representative texts, OER, and support materials.

  1. Click the Save Changes button to continue to the next tab.

  2. In the Detail tab, copy and paste the following information from the common course numbering template:

    • Course Content, Required Topics

    • Objectives/Outcomes

    • Methods of Evaluation

Detail tab fields for course content, objectives and outcomes, and methods of evaluation.

  1. Select either Save or Submit in the drop-down menu at the bottom right corner of the page.

  2. Return to the Common Course Numbering page list to view your saved or submitted course by going to Navigation Panel > Manage Transfer Curriculum > CNN.

  • A saved common course number is marked Draft.

  • A submitted common course number is marked Approved.

Note: All common course numbers submitted by a CCCCO Admin are automatically approved.

Attention: If you edit the attributes, summary, or details for an approved course from the CNN page list, those changes apply to every course in the system that has been assigned that course number.

  1. To adopt a common course, see Adopt a common course.

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