Adopt a Common Course in COCI
Adopt common course numbering
College Submitters can adopt common course numbering for active courses on the All Courses page.
Common courses are entered into the Course Outline of Record Inventory (COCI) by California Community Colleges Chancellor’s Office (CCCCO) Admins using the approved Chancellor’s Office template. See the common course numbering template instructions.
When you use common course numbering, you adopt the content associated with that common course number. Most course attribute fields will no longer be editable. Contact the Chancellor’s Office to request attribute changes for a common course number.
Prerequisites
A course must meet all of the following criteria to use common course numbering:
It is an Active or Proposed course.
It is a For Credit course.
It has a Control Number.
The change does not trigger a substantial change to the common course template, such as entering units below the minimum allowed in the template.
You must be logged in under one of the following roles:
College Submitter
CCCCO Admin
Key terms
Traditional course – A course that is part of the curriculum at an individual campus and does not use common course numbering. College Submitters can edit all course attributes.
Common course – A course that uses common course numbering. A CCC system-level faculty committee provides the template that defines the course attributes and content. The Chancellor’s Office approves the template.
Procedure
In the left navigation panel, go to Curriculum Submissions > All Courses.
On the Courses page, find Active, For Credit courses for your assigned college or colleges.
In the Search Criteria area, set Credit Status to Credit.
Set Proposal Status to Active.
Enter any additional search criteria. The page filters results automatically based on what you have entered.
In the search results table, select Edit in the Action column for the course you want to convert to a common course.
Review the Edit Course page.
On the Attributes tab, change Course Type from Traditional Course to Common Course.
Review the message that asks you to select a common course number. You must select a common course number to continue.
Select the Common Course Number that you wish to use for your course.
If the course units are below the minimum threshold in the common course numbering template, you will receive an error message.
The course must meet or exceed the template minimum units.
To continue, update Units of Credit - Minimum (CB07) on the Units & hours tab.
For minimum required units, see the Chancellor’s Office Course Outline of Records page.
Select a Classification of Instructional Programs (CIP) code from the drop-down menu on the Attributes tab.
Review the Preview Changes pop-up window. It shows the course attributes for the current version and the changes that will be applied when you convert the course to the common course number version.
Most fields under Current Version will be blank because they are not structured data elements.
After you select Confirm, the course adopts the attributes shown in the Common Course Number Version column. These attributes will no longer be editable.
To accept the changes, click Confirm.
You are returned to the Edit Course page.
On the Summary tab, select dates for District Governing Board Approval Date and Course Outline of Record (COR) Effective Start Date using the date pickers.
The District Governing Board Approval Date must be before the COR Effective Start Date.
If the dates are invalid, you will receive a validation error.
The course will automatically convert back to a traditional course.
On the Units & hours tab, modify the hours entries as needed for your course.
Edit Units of Credit - Minimum and Units of Credit - Maximum on the Units & hours tab.
Units of Credit - Minimum must not be lower than the value initially shown on the screen.
A lower value will cause a validation error when you submit the course.
You may enter a higher value.
On the Detail tab of the Edit Course page, select Upper Division Status. If you do not make a selection, you will receive a validation error.
Click the Submit Course button at the bottom of the page.
A Submit Course pop-up window will appear which gives a summary of all of the course field changes that have been made.
If you are satisfied with the changes, select Submit Course.
If you need to make further changes, select Return to Working Copy.
After you submit the course, it will have Approved status. To activate your courses, see activate approved courses.