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Adopt a Common Course in COCI

Adopt a Common Course in COCI

College Submitters can adopt common course numbering for the active courses at their campuses in the All Courses page.

Common courses are entered into COCI by CCCCO Admins using an approved Chancellor’s Office template, see Create a Common Course in COCI. Note that when you use common course numbering, you are adopting content for the course entry that is associated with that common course number and that most course attribute fields will not be editable. Contact the Chancellor’s Office to request attribute changes for a common course number.

Note: A course must meet the following criteria to use common course numbering:

  • It must be an Active or Proposed course

  • It must be a For Credit course

  • It must have a Control Number

  • The user must not trigger a substantial change to the common course template (i.e. entering a unit value that is under the minimum units allowed in the common course template).

Note: You must be logged in under one of the following roles to adopt a common course number:

  • College Submitter

  • CCCCO Admin

 

Key Terms:

Traditional Course - A course which is part of the curriculum at an individual campus and does not use common course numbering. All of the course attributes can be edited by a College Submitter.

Common Course - A course which uses common course numbering. The template which defines attributes and content for the course is provided by a faculty committee at the CCC system level and approved by the Chancellor’s Office.

 

  1. In the left navigation panel, go to Curriculum Submissions > All Courses.

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  1. Find Active, For Credit courses at your assigned college(s) on the Courses page.

  2. In the Search Criteria area, filter for Credit courses in the Credit Status field.

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  1. Select Active in the Proposal Status field.

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  1. Enter additional search criteria as needed, the page will automatically filter results based on what you have entered.

  2. In the search results table, click Edit in the Action column for the course that you wish to convert to a common course.

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  1. The Edit Course page is displayed.

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  1. In the ATTRIBUTES tab, change the Course Type from Traditional Course to Common Course.

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  1. A message appears informing you that you must select a common course number to continue.

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  1. Select the Common Course Number that you wish to use for your course.

Note: If the Units for the course that you are converting to a common course do not meet the minimum threshold listed in the common course numbering template you will receive an error message:

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To continue you must modify the Units of Credit - Minimum (CB07) in the Units & Hours tab to match or exceed the minimum units in the common course numbering template. You can find the common course numbering template to refer to for the minimum required units on the Chancellor’s Office site’s Course Outine of Records page.

  1. You must select a CIP Code from the drop-down menu in the Attributes tab to continue.

  2. A Preview Changes pop-up window will appear which shows the course attributes for the Current Version and what those attributes will be changed to when you proceed to convert the course to the Common Course Number Version.

Note: Most of the fields under Current Version will be blank because they are not structured data elements.

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Note: Once you have changed the Current Version (traditional course) to the Common Course Number Version, the course will adopt all of the attributes as shown in the Common Course Number Version column of the page. They will no longer be editable once you click Confirm.

  1. To accept the changes, click Confirm.

  2. You are returned to the Edit Course page.

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  1. In the SUMMARY tab, select dates for District Governing Board Approval Date and COR Effective Start Date using the date pickers.

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Attention: The District Governing Board Approval Date must precede the COR Effective Start Date or else you will receive a validation error and the course will be automatically converted back to a traditional course.

  1. In the UNITS & HOURS tab, modify the hours entries as needed for your course.

  2. Edit the Units of Credit - Minimum and Units of Credit - Maximum in the UNITS & HOURS tab.

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Attention: If you change the Units of Credit - Minimum to a value that is lesser than the number initially shown on the screen, you will receive a validation error when you submit the course because this entry acts as a validation check against the minimum units of credit threshold in the common course template. But, it is okay to put a higher value in the Units of Credit - Minimum field.

  1. In the DETAIL tab of the Edit Course page, make a selection for Upper Division Status. If no selection is made, you will receive a validation error.

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  1. Click the Submit Course button at the bottom of the page.

  2. A Submit Course pop-up window will appear which gives a summary of all of the course field changes that have been made.

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  1. If you are satisfied with the changes, click Submit Course.

  2. If you need to make further changes, click Return to Working Copy.

  3. Once you submit the course it will have Approved status. To activate your course(s), see Activate an Approved Course in COCI .