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Submit a Traditional Program

Submit a Traditional Program

Users with the College Submitter role may create and submit a new program that uses traditional courses by going to Curriculum Submissions > All Programs.

Note: In COCI programs are categorized by two types: Traditional and CBE (Competency Based Education). The process for using the COCI forms to create a CBE program differs significantly because it involves learning modules rather than traditional semester or quarter based courses with control numbers. To learn about creating and submitting a CBE program, refer to https://cccnext.jira.com/wiki/spaces/COCIPD/pages/4952358923.

Note: When you are logged in as a College Submitter, you may only create and submit programs for the college(s) that your account is connected to. Furthermore, the courses available for you to add to your program will be limited to the active course(s) at your assigned colleges.

 

  1. In the left navigation panel, go to Curriculum Submissions > All Programs.

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  1. On the Programs page, click on the Create New Program button.

  2. On the Create Program page, enter the basic attributes for the program. This will create a fillable and editable record in COCI for your program. The following information is required:

  • College - Select the college that the program will be assigned to.

  • Program Title - Enter a title for your program.

  • Designate as CBE Program - Select No.

  • Program Goal - Select CTE (Career and Technical Education), Transfer, or Local.

  • Program Award - Select an A.A. Degree, A.S. Degree, A.A. T Degree, A.S. T Degree, Baccalaureate of Science (B.S.) Degree, Baccalaureate of Arts (B.A.) Degree, a Certificate of Achievement (with specified required units), or a Noncredit Program.

Note: The combination of Program Goal and Program Award that you select determines the type of approval workflow that the Chancellor’s Office will use.

  • Program Sub Award - If you select a transfer degree for Program Award this field will be active. Select either A.S. UCTP Degree (University of California Transfer Program, if your program facilitates transfer to a UC or CSU) or ADT Degree (Associate Degree for Transfer, if your program is transferable to another California Community College).

  • Non-Credit Program Type - If you select a non-credit Program Award, you must also select a Non-Credit Program Type.

  1. Click the Save Changes button.

  2. You will receive a confirmation message at the top of the screen that your program has been successfully created and four more tabs will become available to fill in on the Edit Program page.

  3. In the Summary tab, complete the following fields:

  • Catalog Description - This must exactly match the published program description, as it is an audited field

  • TOP Code and CIP Code - These fields are interdependent. When you enter a TOP Code, only the CIP Codes assigned to that TOP Code will be available for selection in the CIP Codes field. Likewise, if you select a CIP Code first, only the TOP Codes connected to your selected CIP Code will be displayed. To view the crosswalks between TOP Codes and CIP Codes go to Site Administration > TOP Codes or CIP Codes.

  • District Governing Board Approval Date - Enter the date that your program was approved by the District Governing Board. This date must precede the date of submission. You cannot submit your program in COCI before your program has been approved.

  • Next Program Review at Month and Year - Enter the month and year to conduct a review for your program. Associate Degrees and Certificate Programs have different review cycles. Contact the Chancellor’s Office if you are unsure of when the next time should be for a program review.

  • Program Effective Start Date and End Date - These fields are optional and do not affect the approval workflow. Enter dates in these fields if you would like to make note of the intended start date and end date for your program.

  • Distance Education - Select a percentage of the time that students will be taught remotely while attending your program.

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  1. In the Units & Hours tab, enter the required units or hours required for your program.

  • If you have selected an A.A, A.S., B.A. or B.S. degree as the Program Award for your program then you are required to enter the Minimum Units and Maximum Units for the degree and area of emphasis. The units that you enter for Degree include the total amount of units required for the degree program including general education courses. The units for Area of Emphasis only include units for courses related to the subject of the degree.

  • If the Program Award for your program is a Certificate of Achievement, then you must enter the required Courses and Hours.

  1. To add courses for your program, click on the Add Courses button in the Associated Courses tab.

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  1. The Add Course Search window is displayed. Here you can search for courses at your assigned college(s) by Department Name, Department Number, Title, TOP Code, or School.

  2. Click the Add button in the Actions column to add a course to your program.

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  1. Click the Close button to return to the Associated Courses tab. Your added courses are now connected to your program and present in the table.

  2. Information for courses has been pulled into the table along with the following links:

  • A link in the Course column which will take you to the course in edit mode allowing you to make course changes.

  • Links in the Course Documents column which let you download the course approval letter (generated by the system after the course receives its control number) and the course outline of record which provides course content, learning modalities, required materials and other course information.

  1. Clicking the Update Fields button in the Associated Courses table allows you to make updates to the following fields: Dept Name, Dept Number, Course (title of the course), GE Status and Support Status. This allows you to update information for the course without having to navigate to the Edit Course page, in case a minor change is needed.

Note: Any change that you make for a course in the Associated Courses table will have the same effect as if you had made the change from the Edit Course page. When you submit your program, changes that you have made in the Associated Courses table for a course will be migrated to the course and to all other programs connected to that course.

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  1. Enter supporting documents in the Supporting Documents tab. The documents required vary depending on the combination of program type and program award that you are submitting. Contact the Chancellor’s Office if you have questions regarding what documents are needed. At the minimum, you must include a program narrative.

  2. In the Contact tab you are also able to leave a comment to the reviewer to provide any needed explanations regarding your submission.

  3. Select the Submit option in the Proposal Actions menu at the bottom of the page to submit your program for review.

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