Submit a Traditional Program
Create and submit a traditional program in COCI
Users with the College Submitter role can create and submit a new program that uses traditional courses. To start, go to Curriculum Submissions > All Programs.
Note: COCI program types
In COCI, programs are categorized as either Traditional or CBE (Competency Based Education).
The process to create a CBE program is different because it uses learning modules instead of traditional semester- or quarter-based courses with control numbers.
To learn about creating and submitting a CBE program, see Create and submit a CBE program.
Note: College and course access
When you are logged in as a College Submitter, you can only create and submit programs for the college or colleges connected to your account.
The courses available for you to add are limited to the active courses at your assigned college or colleges.
In the left navigation panel, go to Curriculum Submissions > All Programs.
On the Programs page, click on the Create New Program button.
On the Create Program page, enter the basic attributes for the program. This will create a fillable and editable record in COCI for your program. The following information is required:
College – Select the college that the program will be assigned to.
Program Title – Enter a title for your program.
Designate as CBE Program – Select No.
Program Goal – Select CTE (Career and Technical Education), Transfer, or Local.
Program Award – Select one of the following: A.A. Degree, A.S. Degree, A.A.-T Degree, A.S.-T Degree, Baccalaureate of Science (B.S.) Degree, Baccalaureate of Arts (B.A.) Degree, Certificate of Achievement with specified required units, or Noncredit Program.
Note: The combination of Program Goal and Program Award determines the approval workflow used by the Chancellor’s Office.
Program Sub Award – If you select a transfer degree for Program Award, this field becomes active. Select either A.S. UCTP Degree (University of California Transfer Program, if your program facilitates transfer to a UC or CSU) or ADT Degree (Associate Degree for Transfer, if your program is transferable to another California Community College).
Non-Credit Program Type – If you select a non-credit Program Award, select a Non-Credit Program Type.
Click the Save Changes button.
You will receive a confirmation message at the top of the screen that your program has been successfully created and four more tabs will become available to fill in on the Edit Program page.
In the Summary tab, complete the following fields:
Catalog Description – Enter the published program description. This must exactly match the catalog because it is an audited field.
TOP Code and CIP Code – These fields are interdependent. A TOP Code is a Taxonomy of Programs code used to classify academic programs. A CIP Code is a Classification of Instructional Programs code used for reporting and classification. When you enter a TOP Code, only the CIP Codes assigned to that TOP Code are available. When you select a CIP Code first, only the TOP Codes linked to that CIP Code are available. To view the crosswalks between TOP Codes and CIP Codes, go to Site Administration > TOP Codes or Site Administration > CIP Codes.
District Governing Board Approval Date – Enter the date your program was approved by the District Governing Board. This date must be before the submission date. You cannot submit your program in COCI before it has been approved.
Next Program Review Month and Year – Enter the month and year for the next program review. Associate Degrees and Certificate Programs have different review cycles. Contact the Chancellor’s Office if you are unsure when the next review should be.
Program Effective Start Date and End Date – These fields are optional and do not affect the approval workflow. Use them only if you want to record the intended start and end dates for your program.
Distance Education – Select the percentage of time that students will be taught remotely in this program.
In the Units & Hours tab, enter the required units or hours required for your program.
If you selected an A.A., A.S., B.A., or B.S. degree as the Program Award, enter Minimum Units and Maximum Units for both the Degree and the Area of Emphasis.
Degree units – Total units required for the degree program, including general education courses.
Area of Emphasis units – Units for courses related only to the subject of the degree.
If the Program Award is a Certificate of Achievement, enter the required Courses and Hours.
To add courses for your program, click on the Add Courses button in the Associated Courses tab.
The Add Course Search window is displayed. Here you can search for courses at your assigned college(s) by Department Name, Department Number, Title, TOP Code, or School.
Click the Add button in the Actions column to add a course to your program.
Click the Close button to return to the Associated Courses tab. Your added courses are now connected to your program and present in the table.
Information for courses has been pulled into the table along with the following links:
A link in the Course column opens the course in edit mode so you can make course changes.
Links in the Course Documents column let you download the course approval letter and the course outline of record. The approval letter is generated after the course receives its control number. The course outline of record includes course content, learning modalities, required materials, and other course information.
Click Update Fields in the Associated Courses table to update the following fields without leaving the page (in case a minor change is needed): Dept Name, Dept Number, Course (course title), GE Status (general education status), and Support Status (whether the course supports the program requirements).
Note: Changes made in the Associated Courses table affect the course just as if you edited it directly on the Edit Course page. When you submit your program, these changes are applied to the course and to all other programs connected to that course.
In the Supporting Documents tab, upload the required documents. The required documents vary based on the combination of program type and program award. At a minimum, include a program narrative. Contact the Chancellor’s Office if you are unsure which documents are required.
In the Contact tab, you can leave a comment for the reviewer. Use this field to provide explanations or context for your submission.
At the bottom of the page, open the Proposal Actions menu and select Submit to submit your program for review.
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