CCCApply User Group Meeting Agenda - November 12, 2019

Online Meeting Information

This meeting will be held online via Zoom.

Agenda

Roll Call

News and Updates

Submitted Application Cycle

See CCCApply User Stats

July 2017 - June 2018 Weekly Application Cycle

Open

• Late February / Early March

• Mid September / Early October

Time to Completion Data

Open

CCCApply Adoption

Open

All 115 CC Colleges are live on the Standard Application

Spam Filter Project Update

Speakers:  Machine-Learning Data Analysts: Harsha Gopianandan, Ananth Gopalakrishnan

• Update on Spam Filter Service 

• Review Performance

• Model Enhancements

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Open

Notes from PPT:

Harsha Gopianandan from the Spam Filter Machine Learning team explained about false positives and false negatives and why we are seeing both across the system. He explained how the model works and encouraged colleges to keep tagging diligently so that model can learn from all new signatures.

Getting ready to update the model again with the Retraining Model with PII (December 2019). 

We talked about sending false negatives to the Tech Center and we will bulk tag them and upload to the model, so the model can benefit from the identified false negatives

Roadmap

• August 24 - Last Model Update

• November 15 - Data Testing Enhancements

• December 10 - Retraining Model Update

Call for sub-committee to review current status and trends, and determine how best to 

Communication Issues

FAQ is finished and will be sent to your contact list. 

Send Us False Positives

If your college identifies a quantity (20 or more) of fraud applications that were NOT caught and suspended by the spam filter, please send them to us using the instructions below.

We ask that all colleges follow the file format below. If you would like to include any information other than confirmation #, please provide that information in a separate file. For ease of input in the model

Development Roadmap FY19/20

Fall 2019 Release Recap

• Planned HOTFIX -  Friday Nov 15  (Fix Dual Enrollment BUG)

• October 2019 Release 6.6 - Mobile Design

Product Development:  Goals and Objectives

Objectives for FY19/20 are focused on some key goals and themes:

1. Finish up the CCCApply Redesign Project work -in compliance with AB 3101

   1. Work completed in FY18/19

   2. Work completed in Fall 2019

   3. Work planned for Spring 2020 (see below)
      
      

2. Implement industry-standard design principles and lessons learned from Student Journey Project, Ideas42 study and collaboration with partners (CCC Foundation, CCGI, Immigrants Rising, etc.)

   1.   AND  

      1. Student-centric design decisions

      2. Removing Barriers

      3. Student-User testing and feedback

3. Implement a process to get in-progress application data to college as early as possible to support college recruitment, student outreach and support during the application process

4. Compliance with state and federal statutory requirements

5. Continuous maintenance and support

Milestones: Progress Made Addressing Key Concerns

1. Streamline and shorten admission application

2. Support noncredit students with residency free application

3. Delivery mobile-friendly application

4. Support ESL/Spanish-speaking Students

5. Deliver data to colleges quicker (including in-progress application data)

6. Improve OpenCCC Account system (remove barriers)

7. Continuous improvement - more frequent updates

Spring 2020 Release

2020 Development Roadmap (Tentative Projects for FY19/20)

Upcoming Release:  Spring 2020  (Tentative March or April 2020)

Planned Development:

1. Implement 2020-2021 Promise Grant Application

2. Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications

3. Implement new “Highest Grade Completed” question to  Self-reported MMI questions in CCCApply

4. Enhance CCCApply to share "in-progress application data" with colleges

5. Integrate with new OpenCCC Account system

   1. Revise SSN question layout and language; move from OpenCCC to CCCApply apps