CCCApply User Group Meeting Agenda - August 13, 2019

Online Meeting Information

This meeting will be held online via Zoom.

Meeting Information

Date    Tuesday, August 13, 2019

Time   1:30 pm - 3:30 pm

Location  ONLINE

 Click here to see the Zoom meeting information...

Zoom Information

Join from PC, Mac, Linux, iOS or Android:
MEETING ID: 677-051-3851

Use VoiP or Call TOLL
Telephone:  Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE:  Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.



1:30 pm

Roll Call & Review May 9 Meeting Minutes


2018-2019 FY Review

Donohue / Pena

News & Releases

Fall 2019 Release - In-Progress Development


HS Transcript Section (Multiple Measures)

Spam Filter Project (Pii Model)
1:50 pm

Mobile Support for CCCApply Applications (Demo)
2:15 pm
Upcoming Projects  (Roadmap FY19/20)

Spanish Application Translation

CCCApply - Glue Integration Projects

Access to In-Progress Application Data 

CCCApply Legal Information Requirements / Language Revisions

  • Consent to Release Student Information / Submission Information
  • Social Security Number Language (and placement) 
  • Terms of Use / Privacy Policy

Universal Auto-Population API

Documentation Security
2:45 pm
NewOpen Change Requests

Gainful Employment Disclosure Requirements Legislation

Homeless Student Flag (age limit?)

Dual Enrollment 

NEW!  Immigrants Rising - Undocumented Students
3:15 pm

Call for 2019-2020 Sub-Committees

3:25 pm
FY2020 Meeting Schedule

3:30 pm

Close Meeting - Next meeting Tuesday, November 12 - 1:30 pm - 3:30pm


Roll Call

 Roll Call









XAli Salinas (IT)Riverside City College - RCCDXHang LeSanta Ana College (RSCCD)

Quyen Lu/Wanda Wong

San Francsico CCD

Anna SalazarLos Angeles CCD - ELACX

Joshua Rosales

El Camino CCD

Richette Bell

Compton CCD

Angela Embry 

El Camino CCD

Karen Sea
Samantha Powell

San Joaquin-Delta CCD

Rozen Bondoc

Chabot-Las Positas


Ben Guzman

South Orange CCD


Leigh Ann Unger

Rio Hondo District

Satish Warrier

Contra Costa CCD

Betty Glyer-Culver

Los Rios CCD

Mark DeAsis

Riverside CCD

Stephanie Murguia

Cerritos CCD

XChris TruongRancho Santiago CCD
MaryLou LeybaSan Francisco CCDXStacey FollowillChabot-Las Positas

Christian AlvaradoSouth Orange CCD -Saddleback
Maury PearlLos Angeles CCD
Tina Mani San Joaquin Delta CCD

Cindy Gonzales

Los Rios CCD

XMichael WardRancho Santiago CCDX

Tuyen Nguyen

Rancho Santiago CCD

Clark Ray

Santa Rosa CCD

Michelle PenaKern CCD

Vince Orton

Cerritos CCD

Craig Hayward

Kern CCDXMitchell LeahySanta Rosa CCD
Will Minnich/Susan LorenzoSan Mateo CCD
XGreg Aycock (research)Riverside CCD (Norco)XOlivia Alvarado -IT
Martha Rios (sub)
Los Angeles CCD
Catherine FrostContra Costa CCD
XHieu HoangEl Camino CCDXPam MerySan Francisco CCDX

Jasmine Robinson

San Mateo CCD

Janice Love (research)

Rancho Santiago CCD

XPaulette LinoChabot-Las Positas CCD
Gerlie JeltemaSouth Orange CCD


Gary Bird



Elena Alcala - NEW!


Deb Barker-GarciaCCCCO

Tim Calhoon



Patty Donohue


XJennifer ColemanCCCTC

Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO

Replacement - Elena Alcala - CCCCO

All User Group members above are members of the CCCAPPLYSTEERING listserv.  Email:

 Previous Meeting Minutes: May 9, 2019

See minutes from the last User Group meeting on May 9, 2019.

FY2019-2020 Review

Time to Completion Data

All 115 CC Colleges are live on the Standard Application

Two new colleges going live: 

  • NOCE (North Orange Continuing Education) Noncredit
  • Calbright College

Quarterly Release Schedule

In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.  

Release Description / Link to Release Notes


Scope Summary

Q1 - Annual Update Release - September 2018


  • CCCApply Redesign - Phase 1 - Release 1

  • Spam Filter Web Service

  • New CCC Administrator - Core Services - SSO Authentication

  • CCCApply Administrator 2.0 Upgrade

  • Meta Majors / Category Filter

Q2 - Redesign Release - December 2018


  • CCCApply Redesign - Phase 1 - Release 2

  • Race & Ethnicity Expansion Project

  • UI Styles & Branding Update - Part 1: Align with MyPath Styles

  • 2019-2020 Promise Grant (BOG) Application 

Q3 - Redesign Release - March 2019


  • CCCApply Redesign - Phase 1 - Release 3

  • Noncredit Application - Pilot Phase

  • Maintenance & Support (Bug Fixes)

Q4 - Redesign Release - June 2019


For more information, see the CCCApply FY2018-2019 Annual Overview

News & Updates

Spam Filter Project Update


Fall 2019 Release  (In-Progress)

Release 6.6.0 Schedule & Scope

  • Mobile Support for CCCApply
  • Revisions to HS Transcript Information Section
  • Spam Filter: Pii Model 

Feedback Survey:  User Acceptance Testers Needed for the HS Transcript work - volunteer needed?

DEMO: Mobile Support for CCCApply

Upcoming Projects:  FY19/20 Roadmap

View the slides:  CCCApply FY19/20 

Change Requests

Large number of change requests pending that need to be prioritized.

Propose breaking them down into sections and assigning sub-committees to review them.

  • Education Page Changes
  • Citizenship Page Changes
  • General User Experience Changes
  • Administrator Changes
  • Report Center Changes

Open Change Requests

Please review the 2019 New Change Requests.  Send feedback to Patty Donohue,

 Parking Lot

Parking Lot Carry-Over

Change Request Parking Lot

In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet.

 Click here to expand...
  • Continue working moving the Consent to Release mechanism to the beginning of the application.
  • Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
  • For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.

Discuss issues with the Report Center 

Call for Sub-Committees

  • Change Request Areas (Education, Citizenship, Residency)
  • International Application
  • Promise Grant Application (financial aid)
  • Student Services & Support
    • Gather requirements for improved online student support for CCCApply
    • Tutorials
    • Live chat
    • High School students and transfer
  • Report Center & Analytics 
    • Gather requirements for reports & data needed - dashboards
  • Question Text - (Need legal information support)
  • Spam Filter

Schedule meetings to review pending issues and changes 

2019 Meeting Schedule

Need to schedule additional meetings for FY19/20 

Schedule Sub-Committee meetings

 Expand to see schedule

NEW Schedule.  Reminders and invitations with call-in zoom info will be sent out in advance of each meeting.  Mark your calendars now!





Thursday, March 281:00pm - 3:00pmCCCApply User Group Meeting - Q3Online

Wednesday, May 1

12:00pm - 2:00pm

CCCApply User Group Meeting - Q2

2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD

Thursday, May 91:00pm - 3:00pmCCCApply User Group Meeting - Q4Online

Tuesday, August 13

1:30pm - 3:30pm

CCCApply User Group Meeting - FY19/20 -Q1


Tuesday, November 12

1:30pm - 3:30pm

CCCApply User Group Meeting - FY19/20 -Q2


Meeting Chat Q&A

13:53:34 From Betty Glyer Culver : Patty and all...unfortunately I have to attend another meeting. I will review the meeting minutes and touch base if I have questions esp around Dual Enrollment conversation. Also I sent you (Patty) an email on gainful employment regulations...early rescission. If you have any questions just let me know. Sorry to miss the rest of the meeting. Betty (Los Rios)
13:55:38 From Leigh Ann : Can we add to the whitelist? i.e. high school I.P. Address.
13:56:10 From MItch Leahy : We had a problem with gmail
14:04:47 From Tuyen Nguyen (Santiago Canyon College) : Tuyen Nguyen, Santiago Canyon College (RSCCD). Sorry missed the beginning roll call
14:05:09 From Jasmine Robinson : YYYYAAAAYYY to responsive design!
14:05:48 From MItch Leahy : Can we also talk about the parent/guardian questions please.
14:21:40 From Josh Rosales : Joshua Rosales, El Camino College. I came in about 10 minutes late.
14:52:00 From Michael D. Ward - : Besides the European Union's General Data Protection Regulation (GDPR), will we need to take into consideration the upcoming California Consumer Privacy Act of 2018 (CCPA) which takes effect 01/01/2020?
14:54:10 From Jennifer Coleman : The CCPA is something our security director is tracking on, and we’re waiting to hear how this may impact our products.
14:54:15 From Jennifer Coleman : Stay tuned for more information.
14:56:24 From ealcala : Regarding your question on the parent/guardian question. Foster youth were being affected by a question that asked, ‘do you have a legal guardian’. This question was asked to determine residency of a student whose parents may be deceased and would therefore adopt the residency of their guardian. For foster youth, the residency is already waived through ed. code 68085. So this question had no relevance for that specific group.
14:56:31 From ealcala : “I was placed or remained in foster care at any time after my 13th birthday” If a student clicks the box saying this statement applies to them, then the questions about legal guardian will not show up during their application sequence. According to the higher ed act of 1965 section 480 (d)(1)(B) when a student is 13 years of age, they are considered independent thus why the 13 years of age part is there.
14:57:01 From MItch Leahy : Its currently causing a ton of residency issues.
15:24:39 From Leigh Ann : I think this is a great idea (SSN suggestion)
15:29:20 From MItch Leahy : I'm game for residency and the wording of questions
15:30:15 From Ali Salinas (Riverside City College) : Sure. :)
15:30:19 From rguzman : Yes another meeting works for me
15:30:19 From Leigh Ann : Yes
15:31:35 From Olivia : Need to leave the meeting. Thank you for all the updates.
15:32:07 From Ali Salinas (Riverside City College) : Thank you, Patty.
15:32:13 From Michael D. Ward - : Thank you!
15:32:14 From Paulette Lino : thank you patty
15:33:05 From rguzman : Has the chancellor's office mentioned anything regarding applying residency determination from one college to another. I believe this was briefly menitoned at CACCRAO in May. I'll ask you by email about this.