CCCApply User Group - Meeting Minutes - May 9, 2019

2019 CCCApply USER GROUP MEMBERS Attended Name District Attended Name District Attended Name District Ali Salinas (IT) Riverside City College - RCCD Los Rios District - ARC Quyen Lu/Wanda Wong San Francsico CCD Anna Salazar Los Angeles CCD - ELAC Joshua Rosales El Camino CCD Richette Bell Compton CCD Angela Embry  El Camino CCD Karen Sea Samantha Powell San Joaquin-Delta CCD Rozen Bondoc Chabot-Las Positas Ben Guzman South Orange CCD Leigh Ann Unger Rio Hondo District Satish Warrier Contra Costa CCD Betty Glyer-Culver Los Rios CCD Mark DeAsis Riverside CCD Stephanie Murguia Cerritos CCD Chris Truong Rancho Santiago CCD MaryLou Leyba San Francisco CCD Stacey Followill Chabot-Las Positas Christian Alvarado South Orange CCD -Saddleback Maury Pearl Los Angeles CCD Tina Mani  San Joaquin Delta CCD Cindy Gonzales Los Rios CCD Michael Ward Rancho Santiago CCD Tuyen Nguyen Rancho Santiago CCD Clark Ray Santa Rosa CCD Michelle Pena Kern CCD Vince Orton Cerritos CCD Craig Hayward Kern CCD Mitchell Leahy Santa Rosa CCD Will Minnich/Susan Lorenzo San Mateo CCD Greg Aycock (research) Riverside CCD (Norco) Olivia Alvarado -IT Martha Rios (sub) Los Angeles CCD Catherine Frost Contra Costa CCD Hieu Hoang El Camino CCD Pam Mery San Francisco CCD Jasmine Robinson San Mateo CCD Janice Love (research) Rancho Santiago CCD Paulette Lino Chabot-Las Positas CCD Gerlie Jeltema South Orange CCD CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER Gary Bird CCCCO Elena Alcala - NEW! CCCCO Deb Barker-Garcia CCCCO Tim Calhoon CCCTC Patty Donohue CCCTC Jennifer Coleman CCCTC Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO All User Group members above are members of the CCCAPPLYSTEERING listserv.  Email:  cccapplysteering@listserv.cccnext.net

ALL MEETINGS ARE ONLINE ZOOM MEETINGS.  Reminders and invitations with call-in zoom info will be sent out in advance of each meeting.  Mark your calendars now! Date Time Description Location Thursday, March 28 1:00pm - 3:00pm CCCApply User Group Meeting - Q3 Online Wednesday, May 1 12:00pm - 2:00pm CCCApply User Group Meeting - Q2 2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD Thursday, May 9 1:00pm - 3:00pm CCCApply User Group Meeting - Q4 Online Tuesday, August 13 1:30pm - 3:30pm CCCApply User Group Meeting - FY19/20 -Q1 Online Tuesday, November 12 1:30pm - 3:30pm CCCApply User Group Meeting - FY19/20 -Q2 Online

Click here for the slides that were presented during the "CCCApply Update: CACCRAO 2019"

The following items were discussed during the meeting.  Links to additional information are also provided below. Description Meeting Discussion / Notes Action Items  Status Spam Filter Web Service News Lots of fraud has been reported over the past month.  The new "retraining" model is being implemented to production tomorrow night (Friday, May 10).  This will help the prediction service better identify and suspend fraud vs. legitimate applications. Make sure the colleges know where to put the email address for nightly notifications. Rio Hondo - spam is getting through  COMPLETE CCC Report Center Upgrade  The CCC Security Center has identified a security risk with the current version of Jasper (CCC Report Center).  We've also identified some issues with the current instance due to a massive overload of reports and resources within the Report Center. The Tech Center is meeting with TIBCO (Jasper vendor) today to discuss an expedited upgrade to the latest version.  One of the outcomes we expect are recommendations to restrict unlimited use of the Report Center and implement new policies and procedures (best practices) for the number of ad hoc reports that can be created/used at a time. Also we are discussing ways to implement efficiencies by way user training (considering regular training sessions for colleges).  : We'd like to hear your feedback.  In addition to the custom public templates that we provide: How many custom reports are needed by the college at one time? NOTE: The Jasper report center upgrade is underway and the Tech Center is managing this project in order to combine this instance of Jasper with the Data Warehouse instance. Details will be sent out via the Communications Office once the technical integration is complete.  in progress Java Upgrade Java 7 is no longer supported.  The Download Client is moving to Java 8 (Corretto) and we will be communicating with the field that all colleges must upgrade Java (if they haven't already) with the 6.5.0 release.   Communication will be going out to colleges within the next week to ensure all IT staff are aware of the new system requirements. COMPLETE Stakeholder Feedback & Survey Need advice for a CCCApply COLLEGE survey.  What critical needs? What major complaints? Noncredit Application Update More information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here:  Noncredit Application - Project Dashboard Noncredit Pilot Project - March 4 Meeting Noncredit Pilot Project - March 22 Meeting The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges. On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges.  Three New Features Identified The Noncredit pilot colleges have met twice since the application was released to pilot in February.  During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented.  These include: The ability for the Noncredit App to have different "Majors/Programs of Study" than the Standard Application The ability for the Noncredit App to have different Supplemental Questions than the Standard Application The ability for the Noncredit App to have a different Welcome/landing page than the Standard Application Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019). The three feature enhancements are currently under-development and are slated to be included in the first official production release of the Noncredit Application in the Standard Application on June 28, 2019.  COMPLETE