Online Meeting Information
This meeting will be held online via Zoom.
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Date Thursday, May 9, 2019 Time 1:00 pm - 3:00 pm Location ONLINE
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Missed the March 28 meeting? Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019 |
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Agenda
TIME | DESCRIPTION | SPEAKER | |
1:00 pm | Roll Call | Leahy | |
1:05 pm | Quick Review: March 28 Meeting Minutes | Donohue | |
1:10 pm | CCCApply Update Presentation from CACCRAO 2019 Conference | Donohue / Pena | |
CCCApply Project News | |||
CCCApply Planning FY19/20 - Discussion | |||
2:00 pm | CCCApply Change Requests | Donohue | |
New & Approved Change Requests | |||
Consent to Release Student Information Pre-Submission | |||
Parking Lot Issues | |||
3:00 pm | Close Meeting | Donohue |
See minutes from the last User Group meeting on March 28, 2019.
Roll Call
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
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CCCApply News
Meeting Schedule
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Description | Meeting Discussion / Notes | Action Items | Status | Spam Filter Web Service News | Lots of fraud has been reported over the past month. The new "retraining" model is being implemented to production tomorrow night (Friday, May 10). This will help the prediction service better identify and suspend fraud vs. legitimate applications. | Make sure the colleges know where to put the email address for nightly notifications. Rio Hondo - spam is getting through | CCC Report Center Upgrade | The CCC Security Center has identified a security risk with the current version of Jasper (CCC Report Center). We've also identified some issues with the current instance due to a massive overload of reports and resources within the Report Center. The Tech Center is meeting with TIBCO (Jasper vendor) today to discuss an expedited upgrade to the latest version. One of the outcomes we expect are recommendations to restrict unlimited use of the Report Center and implement new policies and procedures (best practices) for the number of ad hoc reports that can be created/used at a time. Also we are discussing ways to implement efficiencies by way user training (considering regular training sessions for colleges). | We'd like to hear your feedback. In addition to the custom public templates that we provide: How many custom reports are needed by the college at one time? | Noncredit Application News | Preparing for Pilot Release on May 31
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ALL MEETINGS ARE ONLINE ZOOM MEETINGS. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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Click here for the slides that were presented during the "CCCApply Update: CACCRAO 2019" |
CCCApply News
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The following items were discussed during the meeting. Links to additional information are also provided below.
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CCCApply Release 6.5.0
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CCCApply 6.5.0 Release - Pilot Release May 31st - Production Release June 28th. See the breakdown here. |
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Q4 - Planned See a detailed summary of all quarterly releases here: /wiki/spaces/OPENAPPLY/pages/841187411. |
FY 18/19 Q4 - Redesign Release 6.5.0 - June 28 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display
- sections upon request*
- Noncredit
- Application Production Release (see more links below)
- Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Update the California Foster Youth language and logic per SB 906
- Remove barriers for minors in foster care by revising the language in the Parent/Guardian Information section
- Add a response option/value to the Gender field for "Non-binary" population per state/federal requirement
- Update the Visa Types eligible for residency (Table F) in the Citizenship section
- Deliver International Application data set to SuperGlue
- Technical Updates - Java Upgrade (discuss Comm plan)
- Bug Fixes
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Wanna see how the user interface and data fields are modified in the Noncredit Application?
- Changes to the User Interface
- Changes to the Download Client Data Fields
- CCCApply Release 6.4.0 Notes Summary
- CCCApply Noncredit Application
- CCCApply Noncredit Path Change Requirements
- CCCApply Noncredit Application: Pilot Phase
- CCCApply Standard Application Data Dictionary v.2019.1
- CCCApply Administrator 2.0 User Guide
- CCCApply Download Client User Guide v.2019.1
- UAT Slide Deck: Noncredit Pilot UAT Plan
CCCApply Roadmap
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Planned Tentative Projects for FY19/20This is the tentative roadmap for FY19/20. The budget, scope and schedule have not yet been finalized.
yet been finalized.
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Account Redesign includes a revision to the Account Recovery system - removing the security questions! Goal is on simplification of the account creation process.
Opportunities for student feedback over the next few weeks. Good feedback so far from students, more coming.
Communication coming - not coming this next fiscal year but next.
Change Requests
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Below are the changes that were approved for the June 2019 release.
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Action Items: Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.
2018 Parking Lot Carry-Over
Change Request Parking Lot
In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet.
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
- Discuss issues with the Report Center