Online Meeting Information
This meeting will be held online via Zoom.
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Date Tuesday, August 13, 2019
Time 1:00 pm - 3:30 pm
Location ONLINE
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Zoom Information
Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).
This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.
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Agenda
1:00 pm
Roll Call
Quick Review: May 9 Meeting Minutes
CCCApply 2018-19 Review
Review all changes released in four releases
Projects completed
Projects in-progress
Roadmap for 2019-2020
CCCApply Update -
CCCApply Mobile Support Demo
Language / Text Revisions Needed (review first, take off)
OpenCCC Redesign Update (Demo?)
Noncredit Application
June Release (Needs & Interests page)
CCCApply.org page > MyPath
MyApply Project - Support - Guides - MyApplications in MyPath - Consent - more
Dual Enrollment (what do we need to do?)
Date Pickers to solve HS Comp Date issue (confirm this)
CCCApply Project News
Spam Filter
Documentation Security
OpenCCC Redesign
Video Tutorials - Highlights
Legal Requirements Slide Deck (highlight each question on the Application, MIS DED, SAAM requirement, changes when they happened, etc.) with data analytics
Sub-Committees - Fall 2019
- International App
- Legal & Research Analytics
- Report Center (New Upgrade, enhanced functionality, dashboards, reports needed)
- Question Text - (Need legal)
- Student Services & Support
- Promise Grant
- Spam Filter
Schedule meetings to review pending issues and changes
CCCApply Planning FY19/20 - Discussion
Approved Projects
Pending Projects
Projects
In-Progress App Data API - SMCCCD
Auto-Population API - CCGI, Quottly
CCCApply - Critical Issues
SSN Language / Placement
Consent to Release Information / Terms of Use
In-Progress Applications > Admin Module
3:00 pm
Close Meeting
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2019
CCCApply USER GROUP MEMBERS
Name
District
Name
District
Name
District
Quyen Lu/Wanda Wong
Joshua Rosales
El Camino CCD
Richette Bell
Compton CCD
Angela Embry
El Camino CCD
Karen Sea
Samantha Powell
San Joaquin-Delta CCD
Rozen Bondoc
Chabot-Las Positas
Ben Guzman
South Orange CCD
Leigh Ann Unger
Rio Hondo District
Satish Warrier
Betty Glyer-Culver
Los Rios CCD
Mark DeAsis
Riverside CCD
Stephanie Murguia
Cerritos CCD
Cindy Gonzales
Los Rios CCD
Tuyen Nguyen
Rancho Santiago CCD
Clark Ray
Santa Rosa CCD
Vince Orton
Cerritos CCD
Craig Hayward
Martha Rios (sub)
Jasmine Robinson
Janice Love (research)
Rancho Santiago CCD
Gary Bird
CCCCO
Elena Alcala - NEW!
CCCCO
Tim Calhoon
CCCTC
Patty Donohue
CCCTC
Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO
Replacement - Elena Alcala - CCCCO
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All User Group members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
CCCApply News
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The following items were discussed during the meeting. Links to additional information are also provided below.
Description
The new "retraining" model is being implemented to production tomorrow night (Friday, May 10). This will help the prediction service better identify and suspend fraud vs. legitimate applications.
Make sure the colleges know where to put the email address for nightly notifications.
Rio Hondo - spam is getting through
The CCC Security Center has identified a security risk with the current version of Jasper (CCC Report Center). We've also identified some issues with the current instance due to a massive overload of reports and resources within the Report Center.
The Tech Center is meeting with TIBCO (Jasper vendor) today to discuss an expedited upgrade to the latest version.
One of the outcomes we expect are recommendations to restrict unlimited use of the Report Center and implement new policies and procedures (best practices) for the number of ad hoc reports that can be created/used at a time. Also we are discussing ways to implement efficiencies by way user training (considering regular training sessions for colleges).
We'd like to hear your feedback.
In addition to the custom public templates that we provide:
How many custom reports are needed by the college at one time?
Producing Implementation Documentation
Best Practices
Java 7 is no longer supported. The Download Client is moving to Java 8 (Corretto) and we will be communicating with the field that all colleges must upgrade Java (if they haven't already) with the 6.5.0 release.
Communication will be going out to colleges within the next week to ensure all IT staff are aware of the new system requirements.
Need advice for a CCCApply COLLEGE survey.
What critical needs?
What major complaints?
Noncredit Application Update
More information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here:
Noncredit Application - Project Dashboard
The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges.
On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges.
Three New Features Identified
The Noncredit pilot colleges have met twice since the application was released to pilot in February. During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented. These include:
The ability for the Noncredit App to have different "Majors/Programs of Study" than the Standard ApplicationThe ability for the Noncredit App to have different Supplemental Questions than the Standard Application
Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019).
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CCCApply 6.5.0 Release - Pilot Release May 31st - Production Release June 28th. See the breakdown here. |
Q4 - Planned - Redesign Release 6.5.0 - June 28 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Update the California Foster Youth language and logic per SB 906
- Remove barriers for minors in foster care by revising the language in the Parent/Guardian Information section
- Add a response option/value to the Gender field for "Non-binary" population per state/federal requirement
- Update the Visa Types eligible for residency (Table F) in the Citizenship section
- Deliver International Application data set to SuperGlue
- Technical Updates - Java Upgrade (discuss Comm plan)
- Bug Fixes
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Wanna see how the user interface and data fields are modified in the Noncredit Application?
Pilot Project Plan: CCCApply Noncredit Application
CCCApply Roadmap
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Planned Projects for FY19/20This is the tentative roadmap for FY19/20. The budget, scope and schedule have not yet been finalized.
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Account Redesign includes a revision to the Account Recovery system - removing the security questions! Goal is on simplification of the account creation process.
Opportunities for student feedback over the next few weeks. Good feedback so far from students, more coming.
Communication coming - not coming this fiscal year but next.
Change Requests| style | Heading 2 |
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Below are the changes that were approved for the June 2019 release.
Approved Changes for June 2019 Release (v.6.5.0)
Remove the Needs page in the Standard App by default (but configure all questions to be opt-in/out) per Chancellor's Office AB 3101
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Changes to Parent/Guardian Information Language (to clarify question for Foster Youth minors/Care & Control bug)
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Update Visa Types that are Eligible for Residency Determination
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Dual Enrollment / Concurrent enrollment issues: WHAT ARE THESE? (See the Q&A from 3/28/19 meeting notes)
- DACA Issue - Should this be added to the Citizenship Status question (See the Q&A from 3/28/19 meeting notes)
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Online Meeting Information
This meeting will be held online via Zoom.
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Date Tuesday, August 13, 2019 Time 1:30 pm - 3:30 pm Location ONLINE
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Agenda
| TIME | DESCRIPTION | SPEAKER | ||
| 1:30 pm | Roll Call & Review May 9 Meeting Minutes | Donohue | ||
2018-2019 FY Review | Donohue / Pena | |||
| News & Releases | ||||
Fall 2019 Release - In-Progress Development | Donohue | |||
| HS Transcript Section (Multiple Measures) | ||||
| Spam Filter Project (Pii Model) | ||||
| 1:50 pm | Mobile Support for CCCApply Applications (Demo) | |||
| 2:15 pm | Upcoming Projects (Roadmap FY19/20) | |||
| Spanish Application Translation | ||||
| CCCApply - Glue Integration Projects | ||||
Access to In-Progress Application Data | ||||
CCCApply Legal Information Requirements / Language Revisions
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| Universal Auto-Population API | ||||
| Documentation Security | ||||
| 2:45 pm | New / Open Change Requests | |||
| Gainful Employment Disclosure Requirements Legislation | ||||
| Homeless Student Flag (age limit?) | ||||
| Dual Enrollment | ||||
| NEW! Immigrants Rising - Undocumented Students | ||||
| 3:15 pm | Call for 2019-2020 Sub-Committees | |||
| 3:25 pm | FY2020 Meeting Schedule | |||
3:30 pm | Close Meeting - Next meeting Tuesday, November 12 - 1:30 pm - 3:30pm | Donohue | ||
Roll Call
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
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FY2019-2020 Review
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All 115 CC Colleges are live on the Standard Application Two new colleges going live:
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Quarterly Release Schedule
In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.
Release Description / Link to Release Notes | Version | Scope Summary |
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Q1 - Annual Update Release - September 2018 | 6.2.0 |
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6.3.0 |
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6.4.0 |
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6.5.0 |
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For more information, see the CCCApply FY2018-2019 Annual Overview |
News & Updates
Spam Filter Project Update
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View the slides: CCCApply Spam Filter Update - August 13 |
Fall 2019 Release (In-Progress)
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View the slides: CCCApply Release 6.6.0 Overview - Fall 2019 |
Release 6.6.0 Schedule & Scope
- Mobile Support for CCCApply
- Revisions to HS Transcript Information Section
- Spam Filter: Pii Model
Feedback Survey: User Acceptance Testers Needed for the HS Transcript work - volunteer needed?
DEMO: Mobile Support for CCCApply
Change Requests
Large number of change requests pending that need to be prioritized.
Propose breaking them down into sections and assigning sub-committees to review them.
- Education Page Changes
- Citizenship Page Changes
- General User Experience Changes
- Administrator Changes
- Report Center Changes
Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.
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Parking Lot Carry-Over Change Request Parking Lot In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet.
Discuss issues with the Report Center |
Call for Sub-Committees
- Change Request Areas (Education, Citizenship, Residency)
- International Application
- Promise Grant Application (financial aid)
- Student Services & Support
- Gather requirements for improved online student support for CCCApply
- Tutorials
- Live chat
- High School students and transfer
- Report Center & Analytics
- Gather requirements for reports & data needed - dashboards
- Question Text - (Need legal information support)
- Spam Filter
Schedule meetings to review pending issues and changes
2019 Meeting Schedule
Need to schedule additional meetings for FY19/20
Schedule Sub-Committee meetings
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NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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Meeting Chat Q&A
13:53:34 From Betty Glyer Culver : Patty and all...unfortunately I have to attend another meeting. I will review the meeting minutes and touch base if I have questions esp around Dual Enrollment conversation. Also I sent you (Patty) an email on gainful employment regulations...early rescission. If you have any questions just let me know. Sorry to miss the rest of the meeting. Betty (Los Rios)
13:55:38 From Leigh Ann : Can we add to the whitelist? i.e. high school I.P. Address.
13:56:10 From MItch Leahy : We had a problem with gmail
14:04:47 From Tuyen Nguyen (Santiago Canyon College) : Tuyen Nguyen, Santiago Canyon College (RSCCD). Sorry missed the beginning roll call
14:05:09 From Jasmine Robinson : YYYYAAAAYYY to responsive design!
14:05:48 From MItch Leahy : Can we also talk about the parent/guardian questions please.
14:21:40 From Josh Rosales : Joshua Rosales, El Camino College. I came in about 10 minutes late.
14:52:00 From Michael D. Ward - rsccd.edu : Besides the European Union's General Data Protection Regulation (GDPR), will we need to take into consideration the upcoming California Consumer Privacy Act of 2018 (CCPA) which takes effect 01/01/2020?
14:54:10 From Jennifer Coleman : The CCPA is something our security director is tracking on, and we’re waiting to hear how this may impact our products.
14:54:15 From Jennifer Coleman : Stay tuned for more information.
14:56:24 From ealcala : Regarding your question on the parent/guardian question. Foster youth were being affected by a question that asked, ‘do you have a legal guardian’. This question was asked to determine residency of a student whose parents may be deceased and would therefore adopt the residency of their guardian. For foster youth, the residency is already waived through ed. code 68085. So this question had no relevance for that specific group.
14:56:31 From ealcala : “I was placed or remained in foster care at any time after my 13th birthday” If a student clicks the box saying this statement applies to them, then the questions about legal guardian will not show up during their application sequence. According to the higher ed act of 1965 section 480 (d)(1)(B) when a student is 13 years of age, they are considered independent thus why the 13 years of age part is there.
14:57:01 From MItch Leahy : Its currently causing a ton of residency issues.
15:24:39 From Leigh Ann : I think this is a great idea (SSN suggestion)
15:29:20 From MItch Leahy : I'm game for residency and the wording of questions
15:30:15 From Ali Salinas (Riverside City College) : Sure. :)
15:30:19 From rguzman : Yes another meeting works for me
15:30:19 From Leigh Ann : Yes
15:31:35 From Olivia : Need to leave the meeting. Thank you for all the updates.
15:32:07 From Ali Salinas (Riverside City College) : Thank you, Patty.
15:32:13 From Michael D. Ward - rsccd.edu : Thank you!
15:32:14 From Paulette Lino : thank you patty
15:33:05 From rguzman : Has the chancellor's office mentioned anything regarding applying residency determination from one college to another. I believe this was briefly menitoned at CACCRAO in May. I'll ask you by email about this.