CCCApply Steering Meeting - Agenda & Minutes - November 8, 2017

Agenda

Roll Call

Current committee roster - fall 2017.

Current Committee Status

The chart below details the status of the steering committee after the outgoing members leave in the fall 2017.

2018 CCCApply Workshop

1. Update on workshop logistics:
   1. Date:  Wed March 28, 2018
   2. Location:  Orange Coast College
   3. Format: ONE DAY Workshop 
      NOTE: This year's there will be NO eTranscript California Workshop (usually scheduled back-to-back with the CCCApply Workshop). The eTranscript CA Steering Committee is in transition and therefore there is no team to plan and orchestrate their annual workshop. Instead, we will dedicate one of three tracks to electronic transcript session/workshop. Mark Cohen, eTran product manager, will join our Steering Committee in planning and organizing sessions, marketing, and outreach to sponsors. 
   4. Audience:  Per request from Mark Cohen, eTran product manager, the target audience for the Electronic Transcripts track is strictly California Community Colleges admin and staff. Unlike previous years, we would not be inviting CSU or UC staff this year.
   5. Sessions: Proposed Sessions: /wiki/spaces/PD/pages/228032712
      1. Three tracks of concurrent sessions
      2. Admissions & Records - CCCApply for New & Experience Users
      3. Research & Data Security
      4. Electronic Transcripts

Next Action:  Recruit volunteers to support the leadership team in Workshop planning.  Patty to formalize a sub-committee and call meeting in early January 2018. See /wiki/spaces/PD/pages/338395423

Systemwide Data & Security Issues

1. Data Security Breach Protection 
   
   
2. Noncredit Application
   • Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
     
   • Folks want us to NOT include residency questions for non-credit
   • Tim recommended that if they want that they need to lobby to change Title V
     
   • ACTION ITEM: Defer to Research sub-committee
     **Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts.  We could dedicate a special meeting to this issue (they present, we present).  How do they suggest we collect IPEDS data, AB620 data, residency data).
     
     
3. Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
   1. Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
   2. Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
   3. Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
      
      
      1. Feedback from the Steering colleges - SSN duplicates, same DOB, same names
         Come in batches typically
      2. These are human-beings using keyboard macros - that's how these are getting past the Captcha - 
         
         
4. AB620 (LGBT data) - Tech Center must transfer the data to the colleges.  We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
   Mitch = recommendation is to change the data field name to something else unrecognizable.
   Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE
   
   
5. CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures 

Chancellor's Office Update

Michael Q. to present update on issues relevant to CCCApply, including: 

• DACA

• VACA

• Homeless Youth Update

Roadmap & Development

• Summary: October 27 release (6.1.0)
• January 2018 Release 6.1.2:  Re-brand the BOG to the CC Promise Grant
• Update on new CCC Administrator (under-development)
  
  

Change Requests Pending

1. Changes to address the new California College Promise Grant 
   1. Re-branding across online application:  New Name = CC Promise Grant
      1. Keeping the DNS URL (www.bog.opencccapply.net)
      2. Keeping the Download Server URL and data fields (BOG eligibility fields, etc.)
         
         
2.  High School Completion Date Estimation for Concurrent Enrollment = 2017-08: Revise Residency Logic for HS Freshmen
   1. This request was DECLINED for the current CCCApply application; however, committee approved to defer closing it out completely and revisit it when gathering requirements for next version of CCCApply.
   2. Meanwhile, colleges can create a supplemental question to gather this data at any time in the current CCCApply. 

CCCApply Sub-Committees Proposed for 2018

2018-2019 Steering Committee Meeting Calendar

Notes from 11.08.17:  Due to time, the committee wasn't able to schedule the full year's worth of 

January 31st - In-Person Meeting - Contra Costa CCD - This is a SPECIAL EVENT - Includes dinner Mangia Mangia either the night before )

(Patty will send out reminder - with hotels nearby - follow up Mojdeh)

Steering District Roster: Approval Poll Table