CCCApply Steering Meeting - Agenda & Minutes - August 30, 2017
Meeting Information
Date | August 30, 2017 |
|---|---|
Time | 10:00AM - 3:30PM |
Location | CCC Chancellor's Office: 1102 Q Street, 6th Floor, Sacramento, CA 95811 - ROOM 630 |
Zoom URL | Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/706470430 |
Meeting ID | 706 470 430 |
TOLL Phone | Or Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll) |
NOTE: AVOID TOLL CHARGES - USE VOIP
If you are not attending this meeting in-person, please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.
Agenda
TIME | DESCRIPTION | SPEAKER |
|---|---|---|
10:00AM | Roll Call Confirmation of Leadership Election Results | Murguia / Pena |
TBD | Update on AB 620 Data Sharing with Colleges from Vice Chancellor Connick | Connick |
10:15AM | Review minutes from June 27, 2017 Meeting | Murguia / Donohue |
10:30AM | Murguia / Leahy / Pena | |
10:45AM | Committee Vacancies & Nominees For Representative Nominees: Committee Representative Nominees Survey | Murguia |
11:30AM | CCCCO Update | Quaioit |
12:15PM | Lunch |
|
12:45PM | Guided Pathways Implementation Request | Pena / Fulks |
1:05PM | On-going Research Projects
| Donohue / Calhoon |
2:00PM | 2018 CCCApply & eTranscript CA Workshop Planning | Pena / Donohue |
11:15PM | Unresolved Issues
| Murguia / Quaioit / Leahy |
11:05AM | CCCApply Roadmap & Development Update | Donohue |
1:30PM | CCCApply Sub-Committee Appointments |
|
2:30PM | New Change Requests | Donohue |
3:15PM | Schedule 2017-2018 Meeting Dates | Murgia |
3:25PM | Close Meeting | Murgia |
*Times are subject to change.
Roll Call
Names highlighted in Yellow are identified as members who are leaving the Steering Committee on Fall 2017. (See below for breakdown of members per district.)
2017 - 2018
CCCApply STEERING COMMITTEE MEMBERS
Attended | Name | District | Attended | Name | District | Attended | Name | District |
| Arleen Elseroad | South Orange CCD |
| Joyce Semanik | South Orange CCD | X | Paulette Lino | Chabot-Las Positas CCD (Admissions) |
| Michael Day | Los Rios CCD | X | Karen Sea | San Joaquin-Delta |
| Richette Bell (Question about continuing) | Compton College (Now fully accredited) |
x | Ben Guzman | South Orange CCD | X | Olivia Alvarado | Los Angeles CCD |
| Robin Armour | Contra Costa CCD |
| Betty Glyer-Culver | Los Rios CCD | X | Leigh Ann Unger | Rio Hondo CCD | X | Rozen Bondoc | Chabot-Las Positas (Admissions) |
X | Bill Mulrooney | El Camino CCD (Nov 30, 2017) |
| Mary Lou Leyba | San Francisco CCD | X | Satish Warrier | Contra Costa CCD IT |
X | Chris Truong | Rancho Santiago CCD | X | Michael Ward | Rancho Santiago |
| Stacey Followill | Chabot-Las Positas IT |
X | Clark Ray | Santa Rosa CCD | X | Michelle Pena | Kern CCD | X | Stephanie Murguia | Cerritos CCED |
X | Craig Hayward | Bakersfield College (Kern) | X | Mitchell Leahy | Santa Rosa CCD | X | Tina Mani | San Joaquin Delta College |
| David Barnett | Kern CCD |
| Mojdeh Mehdizadeh | Contra Costa CCD | X | Tuyen Nguyen | Rancho Santiago CCD |
| Garret Wong | San Francisco CCD |
| Nate Finney (Liaison between IT and Admin) | Riverside CCD |
| Vince Orton | Cerritos CCD |
| Henry Villareal | San Mateo CCD |
| Noell Adams | Chabot Las Positas |
| William Diehl | Riverside CCD |
X | Hieu Hoang | El Camino CCD (IT) | X | Pam Mery | San Francisco CCD | X | Angela Embry (Admissions) | El Camino CCD |
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER | ||||||||
X | Gary Bird | CCCCO | X | Mike Quiaoit | CCCCO | X | Keith Franco | CCCTC |
| Tim Calhoon | CCCTC | X | Patty Donohue | CCCTC | X | David Shippen | CCCTC |
Send Riverside an email about participation in committee.
Approval of June 2017 Steering Minutes
Review minutes from June 27, 2017 Meeting
Michelle motioned to approve; Leigh Ann seconded.
Constitution & Bylaws
Review of Committee Bylaws & Constitution of 2005
Review Survey Results from Steering Committee Composition Survey
The committee reviewed the current CCCApply Committee Bylaws & Constitution, which was enacted in 2005 and hasn't been updated since then. We reviewed each section and captured feedback and suggestions. There are several issues that first need to be resolved before the revised version can be resubmitted to the committee for approval:
CCCApply Project Charter: The 2005 bylaws and constitution includes several references to the "CCCApply Master Plan" which is in reference to the Xap-CCCApply Application. That application no longer exists. The CCC Tech Center has begun working on a new OpenCCCApply Charter. Once this is complete, it will be added to the new CCCApply Committee Bylaws & Constitution 2018 and reviewed by the full committee.
Missing Committee Members: At the time of the August meeting, 19 committee members had left the Steering Committee. It was resolved that the revision draft of the Bylaws & Constitution would be reviewed by the full committee, once missing members were replaced.
Steering Officers Roles & Responsibilities: The sections pertaining to the Steering Officers (i.e. Chair, Vice Chair, Secretary) need to be revised and resubmitted for approval. A timeline and deadline will be established during the November 8 meeting.
The objective is to set a deadline for resolving the three issues above during the November 8 meeting.
Committee Vacancies & Nominees
For Representative Nominees: Committee Representative Nominees Survey
A review of the vacant seats was performed during the August meeting. The tables below reflect updated information and discussion outcomes.
Roster Review
List of outgoing committee members who are leaving due to various reasons.
Breakdown of Current Roster by District
According to Section 2. Committee Composition of the 2005 CCCApply Constitution & Bylaws:
"The Steering Committee shall attempt to represent colleges in the north, central, and southern regions of the state; multi-campus and single college districts; small, medium and large enrollment colleges; a diversity of major and minor student information systems; and a mix of new and very experienced CCCApply subscribers. The member colleges shall designate representatives from the areas of admissions and information technology."
As of July 1, 2017, the 15 Districts are representative of the following regions:
2 Northern districts;
4 Bay Area districts;
2 Central districts;
7 Southern districts.